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Legal Support Team Specialist (Legal Secretary)

Title : Legal Support Team Specialist (Legal Secretary)

Location : Missouri - Kansas City
Refer to Job # MEZG719874


Legal Support Team Specialist (Legal Secretary) Duties: Types, transcribes, revises and proofreads legal documents, prioritizes assignments, and meets specific deadlines on projects. Prepares documents for e-filing as required. Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries. Prepares expense reports and reimbursement requests. Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets. Enters billable time. Prepares and processes new matter forms, requests conflict checks, and opens new files. Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Office Services department as needed. Maintains paper and electronic files in compliance with current policies. Works with Records Department to create and maintain client files and indexes. Marks case or matter related documents with filing instructions to ensure proper filing. Performs routine filing and retrieves files as needed. Maintains attorney contacts, tracks requirements and activity related to CLE and memberships. Demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. Updates project log with pending and completed tasks. Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner. REQUIREMENTS: High School Diploma or GED required; Bachelor's degree preferred. 3-5 years relevant legal assistance experience preferred. IP or Litigation experience preferred. Strong technical skills. Minimum typing speed of 60 wpm. Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint and Excel. Previous transcription experience. Ability to work 7.5 hours per day during the core business hours of 8:00 a.m. - 6:00 p.m. plus overtime as needed, and maintain an acceptable level of attendance and punctuality. Specific schedule to be determined by supervisor. Ability to deliver superior service to all internal and external customers and communicate effectively. Ability to interact in a professional and courteous manner with clients and employees at all times; professional appearance required. Ability to successfully perform position requirements with excellent organizational, time-management and prioritization skills required. Ability to work collaboratively within a team; ability and willingness to adapt to changing business demands. Ability to produce acceptable amount of work efficiently and accurately; ability to produce quality final work product. . Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Missouri - Kansas City
Refer to Job # MGUZ719299


Legal Secretary The candidate is capable of immediately handling significant responsibility in relation to Business and Transactional Law such as Corporate/Estate/Wills/Trust/Probate/Real Estate/Tax. Experience, skill, education, and personality are important factors that MWC considers in any hiring decision. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Missouri - Kansas City
Refer to Job # SDPV717479


Litigation Legal Secretary The candidate will provide legal administrative support to an average of four to five busy timekeepers in a highly collaborative working environment. Will prepare legal documents and letters, including composing, formatting and editing. Will be responsible for opening client files and record maintenance. Organize client documents, open new client numbers/matters and coordinate with Conflicts and Docket departments. Maintain calendars and contacts. Responsible for time entry, processing mail, answering phones, client billing, and tracking CLE credits for attorney assignments. Interact with clients in person and over the phone, when appropriate. Make travel arrangements and processes expense reimbursements electronically. Handle administrative confidential/sensitive firm and/or client information. These duties may be ongoing or adhoc in nature. The candidate must have 5+ years of experience in a mid to large sized law firm. Familiarity with local court rules is required. Should be proficient in MS Word, Excel, PowerPoint, Outlook (including utilization of styles and pleading formatting). Strong typing skills (speed & accuracy) and ability to learn and become proficient in new computer software programs quickly needed. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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