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Corporate Practice Assistant/Legal Secretary

Title : Corporate Practice Assistant/Legal Secretary

Location : North Carolina - Charlotte
Refer to Job # ITUH721580


Corporate Practice Assistant/Legal Secretary Duties: Supporting partners in the Securities and Capital Markets group. Will be responsible for legal and administrative tasks, such as document revisions, e-filing, opening and closing of files, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects. The ideal candidate will have five or more years experience supporting a busy desk, be proficient with billing, and work well in a fast paced environment. Prepares legal documents and correspondence from draft or dictated text. Maintains client and firm files; opens and closes files according to Records Department procedures. Manages attorneys calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required.. Assists with billing process to include entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients. Prepares forms for expense reports, check requests, reprographic services, etc. Opens, prioritizes and distributes mail. Coordinates mailings, deliveries, copying and courthouse filings. Qualifications: Requires high school diploma or GED and 5+ years' related legal experience. Requires experience with legal billing. Excellent planning and organizational skills. Ability to multitask and work in a fast paced environment. Proficient in Word, Excel, Outlook, Chrome River, and Intapp (or other comparable time entry software). Professional demeanor and excellent communication skills. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : North Carolina - Charlotte
Refer to Job # FWXK721172


Litigation Legal Secretary Duties: Open/Set-up new files; including preparing conflict worksheet upon receipt of new case, typing labels and separating file contents into sub-files. Possible preparation of non-billable medical record indexes and/or chronologies per attorney preference. Schedule mediations and depositions. Calendaring. Transcription. General file maintenance; keep filing current. Preparation of general correspondence, pleadings and/or discovery documents from attorney dictation with same day or next day turnaround time desirable. Related copying, scanning, faxing, etc. Entering time sheets into time and billing software (3E Elite), preferably on a daily basis. Drafting form or enclosure letters to court personnel, opposing counsel, employer, etc. Field and handle phone calls that may come in for attorney(s) in his/her absence. Review of attorney mail/scanning of mail/saving mail in system. Provide relief for receptionist on switchboard occasionally. Prepare conflict check worksheets upon receipt of new cases and set up case files upon firm s acceptance. Docket deadlines, client reporting requirements, and events in JuraLaw. Confer with clients/insureds regarding discovery, etc. Locate, contact and interview parties, witnesses, and experts. Summarize depositions. Summarize discovery responses from other parties. Prepare and update indices of pleadings, discovery, and other file materials. Organize and maintain case file, including discovery and trial notebooks. Communicate with vendors regarding copying, preparation of exhibits, imaging, etc. Perform online research regarding criminal record histories, driving record histories, and civil suit histories. Perform legal research. Cite-check briefs and assist in preparation of supporting exhibits. Create databases, code documents, and load deposition transcripts into Summation and/or OneNote. Assist with preparation for hearings/mediations/trials. Prepare closed files for offsite storage. Communicate with opposing counsel, co-counsel, clients, insureds, expert witnesses, court personnel and others to facilitate progress of cases. Assist with check request and vendor invoices. Other various tasks that may be assigned by management and/or attorneys. Requirements: High School diploma or equivalent. 5+ years experience preferred. Prior North Carolina WC Paralegal Experience a plus. Must be proficient in Microsoft Office Suite; i.e., Word, Outlook, etc. Typing speed of 50 wpm. Knowledge of NetDocuments (Document Management Software), and Elite helpful. Must be flexible/detail oriented. Excellent client service or interpersonal skills. Excellent verbal and written communication skills. Excellent time management skills. Strong organization skills and attention to detail. Ability to work under pressure and handle conflicting priorities. Ability to maintain confidential information. Ability to provide paralegal support for two or more attorneys. Ability to complete tasks in a timely fashion. Ability to manage/meet deadlines. Ability to work independently, or as part of a team, using initiative in all aspects of assignments. Keen observation skills. Accuracy of work product. Ability to complete tasks assigned in a timely fashion. Ability to meet deadlines and produce rush projects as assigned. Must have prior legal assistant or legal secretary experience. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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