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Family Law Paralegal

Title : Family Law Paralegal

Location : Illinois - Oak Forest
Refer to Job # DLBF720370

Family Law Paralegal/Legal Secretary Duties: Draft pleadings and motions. Preparation of correspondence to clients and opposing counsel. Answer client calls. Schedule court appearances and depositions. Review client financial documents to prepare financial affidavits. Prepare interrogatories and discovery requests. Prepare discovery responses. Keep clients up to date on court appearances and case status. Docket all court orders in calendar system. Prepare trial exhibits and assist in trial preparation. Scan all paper documents received into electronic docketing system. Setup and manage all client files, both paper and electronic. File court filings electronically. Performing other duties as may be assigned by attorney. Qualifications: Prior family law or litigation experience. Must be highly computer proficient. Must be able to excel while working in a fast paced environment. Must be a highly organized individual. Must have a track record of paying great attention to detail. Strong communication skills in communicating with clients on a daily basis. Must be able to work independently. Must have superior writing skills. Must have knowledge of Word Perfect, Excel. Knowledge and experience of Family Law Software for preparing Financial Affidavits is helpful. Legal 2 - 0 Full Time 0000-00-00 00:00:00  


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Legal Secretary - Litigation

Title : Legal Secretary - Litigation

Location : Texas - Houston
Refer to Job # BBFH720371

Legal Secretary - Litigation The candidate will be responsible for the accurate completion of work assigned by multiple timekeepers. Responsibilities include word processing, filing, E-filing of cases, billing, time entry, telephone answering, faxing, scheduling meetings and conference rooms, making travel arrangements, submitting expense reports, calendar maintenance and handling daily mail. Also responsible for assuring correct information is included in various databases including client/matter numbers, name, address lists and marketing mailing list. Completing (or arrange for completion of) all word processing work including, memos, letters, charts, check requests, new matter memos, briefs, pleadings, agreements, deeds, leases, tax returns, benefit plans, and other such documents specific to the timekeepers area of practice. Such work may be from hand-written copy, dictaphone, dictation or edited typed work product. Submitting word processing jobs to Business Center with accurately prepared transmittal. Proofreading of all work, including reading documents for content and context. Submission of conflicts requests and preparation and submission of new business intake forms for new clients and/or new matters, including preparation of appropriate accompanying engagement letter. Duplicating documents, books and other papers as needed. Inputting appropriate duplicating billing information and completing duplicating exception reports. Submitting large duplicating jobs to the Duplicating Department. Accurate preparation of duplicating transmittal sheets. Preparing and maintaining temporary and permanent client and office files and chronological daily letter and memo files. Maintaining up-to-date, orderly file indexes for legal documents. Maintaining up-to-date permanent file record book. Providing complete and accurate information to Records Clerks assisting with file preparation. Answering and screening of routine telephone calls. Posting accurate daily attorney time entries to the accounting system. Maintaining a file of daily DTE reports. Preparing client billings and maintaining attorneys files containing statements and related billing data. Reviewing Detailed Billing Reports. Working with Billing Department to resolve billing problems and efficiently processing final billing statements and letters. Maintaining accurate and up-to-date databases such as name/address list, client/matter numbers, and marketing databases such as the firm s global CRM system (Microsoft Dynamics CRM). Scheduling meetings, arranging for conference rooms and making meal arrangements. Scheduling outside vendor services such as court reporters or expert witnesses. Coordinating timekeepers calendar with own and reminding of various meetings, appointments, court dates, etc. Greeting clients and providing assistance when needed. Preparing and submitting proper expense reports to the Accounting Department. Assisting as a backup replacement secretary for other timekeepers when assigned primary secretaries are not available. Assisting other secretaries with overflow work. Performing other related duties required based upon the unique practice of the attorney, such as, PGL administrative work, practice development initiatives, committee project work, and Board of Directors responsibilities. Depending upon practice groups assigned, the following may also be required: electronic filing, docketing, preparation of closing binders, filing of emails in e-folders, maintenance of e-rooms, preparation of tax forms, etc. The candidate must have High School diploma or its equivalent. Certificate or Degree from a Business School is preferred. Should have 3 years legal secretarial, executive secretarial or secretarial administrative assistant experience. Strong secretarial skills including typing, proofreading, spelling, grammar and math is must. Knowledge of PC and Windows applications is needed. Experience processing client bills is a must. Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc is essential. Legal 3 - 0 Full Time 0000-00-00 00:00:00  


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Commercial Litigation Paralegal

Title : Commercial Litigation Paralegal

Location : Colorado - Denver
Refer to Job # WFVR720372

Commercial Litigation Paralegal Duties: Serve the needs of expanding and diverse litigation practice: General office duties, including answering phone calls, managing attorney calendars and scheduling appointments, drafting legal documents and correspondence, filing, and organization projects in a fast-paced environment. Provide litigation support, involving such activities as developing and maintaining files and reports; routing complaints to appropriate parties; drafting/coordinating responses to interrogatories, requests for documents, fact investigations and discovery responses, interviews, document reviews/gathering/ productions/indexing. Coordinate, track and communicate the initiation, status and completion of projects to ensure timely satisfaction of legal requirements and business objectives. Perform legal research as requested by attorneys. Communicate with internal clients and outside counsel. Serving and retaining current clients; teaching and training all members of team; coaching and supporting all members of our team; participating in and assisting with all matters pertaining to firm growth; establishing key community connections and building professional relationships; and establishing credentials in your practice area. Qualifications: Bachelor's Degree required in Paralegal Studies or equivalent experience in corporate or private legal practice. 5+ years paralegal experience in commercial litigation. Experience with prioritizing and handling numerous competing demands in a high volume and fast pace environment. Strong PC skills with Microsoft Office as well as the ability to learn and use proprietary computer systems and databases. Exceptional interpersonal skills, a commitment to professionalism, integrity and collegiality, and the ability to work on a wide range of legal matters. Legal 5 - 0 Full Time 0000-00-00 00:00:00  


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Associate Attorney

Title : Associate Attorney

Location : New Jersey - Montvale
Refer to Job # PAHK720373

Seeking Associate Attorney with 3+ years' experience in the following practice areas: mergers, acquisitions and general business including corporate and business governance, formation of business entities and general business transactions; complex real estate acquisition, sale, leasing, financing and development transactions; and estate taxation, administration and planning. Candidate with An LL.M. degree in taxation is recommended. Experience in New Jersey and New York corporate and business tax matters including transactional matters is also desired. Familiarity with intellectual property rights, employee relations and/or multi-state transactions a plus. Legal 3 - 0 Full Time 0000-00-00 00:00:00  


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Paralegal/Legal Assistant

Title : Paralegal/Legal Assistant

Location : California - Beverly Hills
Refer to Job # GURO720374

Paralegal/Legal Assistant Duties: On-the-job training; Heavy client contact, legal research and document drafting; Leading RIAs and their representatives through the SEC and/or state registration process; Completing required regulatory annual filings; Creating and/or revising RIA disclosure documents, advisory agreements, and compliance documents; Reviewing marketing materials; Reviewing and/or drafting employment agreements; Formation of legal entities; Travel during portions of the year. Qualifications: Bachelor's Degree (English Major or Business Major, a plus) and/or Paralegal Certificate from an ABA Certified program. 1 2 years experience in the securities industry preferred. Working knowledge of Investment Advisor Act, 1940 Act (Investment Company Act), other securities regulations and/or FINRA Rules helpful; Expertise in the Microsoft Office Suite. Strong attention to detail, responsiveness and ability to take initiative. Ability to prioritize and handle numerous competing demands in a high-volume, fast-paced work environment with frequent urgent deadlines. Ability to work independently or as a team member, and manage projects and time efficiently. Should possess a professional manner and judgment to enable a good working relationship with clients and co-workers. Excellent communication, organizational and interpersonal skills. Legal 1 - 2 Full Time 0000-00-00 00:00:00  


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Attorney Assistant - Government Regulatory/Health Practice

Title : Attorney Assistant - Government Regulatory/Health Practice

Location : District of Columbia - Washington
Refer to Job # HSPM720375

Attorney Assistant - Government Regulatory/Health Practice The candidate will following the Firm s established document processing methods and procedures, creates, edits, spell checks, and proofreads work product to ensure accuracy and completeness. Accurately transcribes from tapes, handwritten materials and/or dictation. Prepares a variety of forms and creates new documents using the Firm s Best Practice methods. Schedules and maintains timekeepers calendars, where appropriate. Maintains lawyer-client contact information and other pertinent information in the Firm s client contact database program. Inputs, reviews, edits, and closes timekeepers time entries bi-weekly through the Firm s web-based time entry program using Firm standards. Handles monthly client billing (paper and electronic billing). Review billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits. Prepares timekeepers expense reports in a timely manner. Arranges for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers. Coordinates travel arrangements through in-house Travel Department. Opens new matters and generate client conflict checks. Coordinates with Records Department for file retrieval. Sets up and maintains timekeeper s work files, including daily and regular filing. Indexes and prepares files for off-site storage. Prepares annual and/or supplemental audit letter responses. Prints and organizes a variety of documents received in a range of formats, including emails, attachments and documents from CD ROM, and receives and prints faxes. Fully supports cluster as needed. Volunteers for overflow work. Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm. Responds to customer/client requests in a professional manner. Identifies and responds to customer/client issues/problems in a timely manner, and seeks feedback/follow-up as appropriate. Builds effective working relationships as appropriate. Demonstrates knowledge of the firm s culture, practices, business, and structure. Demonstrates knowledge and adherence to basic firm policies, procedures and processes. Takes initiative beyond routine responsibility. Interacts effective and courteously, in person, by telephone, and in writing with attorneys, supervisors, co-workers, and other business professionals. Proactively communicates the status of work. Understands the need to ask questions and seek guidance. Expresses thoughts clearly, accurately, and concisely, both verbally and in writing. Participates and contributes fully as a team member. Determines most appropriate technology to accomplish a given task. The candidate should preferably have 3+ years of law firm or related experience. Must have billing experience (including electronic billing). Working knowledge of Microsoft Word (2010) is needed. 60 wpm typing speed, excellent grammar, spelling, punctuation, and communication skills is must. College degree is a plus. Legal 3 - 0 Full Time 0000-00-00 00:00:00  


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Managing Paralegal

Title : Managing Paralegal

Location : Maryland - Baltimore
Refer to Job # TQHT720376

Managing Paralegal Duties: Collaborates closely with the Managing Attorney. Provides support that enables the Managing Attorney to manage client portfolios from start to finish. Manages non-attorney, administrative staff in performing a variety of tasks to support either the default process or the bankruptcy process. Holds Team Leads accountable for day to day management and results for their teams. Day to day issues and problems are resolved in a timely manner. Oversees and directs general training as well as training on new client directives. Procedures, policies and practices are managed, updated and communicated to the teams. Work completed is compliant with internal and external policies, procedures standards and regulations. Client systems are updated to reflect all client communications. Staff performance is formally recognized through performance evaluations, acknowledgements and alerts. Approves staff evaluations, acknowledgements and alerts. Recommends compensation changes. Fosters a supportive work environment. Manages the timely recruiting of new hires. Troubleshoots and ensures that issues and inconsistencies are identified and resolved; ensures that corrective action is taken in a timely manner. Ensures that firm standards are being implemented, followed and upheld. Sets high standards for client service, quality and communications; maintains productive relationships. Reviews team performance against client directives. Responds to and resolves client inquiries and issues in a timely manner. Establishes a strong follow-up system to ensure deadlines are not missed. Ensures proper calendaring of appearances and deadlines. Reports metrics to upper level management. Follows up with clients, opposing counsel and third parties on unfulfilled requests. Interacts and corresponds with clients and provides updates via client systems. Change and Innovation. Works within department and cross-functionally to create project plans, timelines and deliverables for special projects including system implementations. Communicates topics of importance to the team and receives information and feedback and ideas from the team via individual conversations and regularly scheduled team meetings. Communicates regularly with Operations, Attorneys and other colleagues by providing updates, changes, statuses, reports and metrics. Utilizes educational opportunities and professional publications to maintain / improve job knowledge. Knowledgeable about relevant changes to client expectations. Provides staff with opportunities to enhance their skills, knowledge and abilities. Holds candid career development conversations with staff. Requirements: Paralegal certification or Associate degree in business, law or related discipline; Bachelor's degree preferred. 6 -10 years law firm, experience with lenders and mortgage services in the region located. 2 years' experience as a manager of people. Knowledge of at least one case management system; CaseAware preferred. Working knowledge of client systems; Black Knight, TEMPO, Pacer preferred. Must be able to work independently and comfortably in a fast-paced work environment while maintaining constant focus on excellent delivery. A sense of urgency and a meticulous attention to detail. Ability to maintain positive internal working relationships with office staff. Outstanding written and oral communication skills to communicate with attorneys, staff and clients. Outstanding organizational skills. Ability to handle a large volume of cases. Must have strong computer skills; Word, Excel and Outlook as well as thorough understanding of software systems to access and utilize client systems. Legal 6 - 10 Full Time 0000-00-00 00:00:00  


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Legal Assistant To Partner Attorney

Title : Legal Assistant To Partner Attorney

Location : Texas - Houston
Refer to Job # ULAX720377

Legal Assistant to Partner Attorney Responsibilities: Conduct research to support legal proceedings. Assist with the drafting and reviewing of legal documents. Investigate facts to help in the negotiation of case issues. Assist with time entry for attorney. Record and store client information. Establish client relations during Client Intake procedure for consult scheduling. Draft client contract documents for matter engagement. Securely handle and maintain confidential case documents. Maintain file though electronic database. Communicate with court staff and process servers for settings, citations, and certified copy requests. E-file and e-serve pleadings and notices. Assist with case closing documents such as Deeds and Power of Attorney. Arrange courier deliveries for time sensitive documents. Organize and copy documents to use for exhibits and trial notebooks. Regulate Attorney Calendar for appointments, deadlines, hearings, and other reminders. Track and enter attorney s billable time. Manage and revise Prebills for Client Invoices. Participate as a back-up for reception desk duties. Scan miscellaneous documents. Assist with limited personal appointments and matters (i.e. director meetings, CLE, personal mail, etc.). Qualifications: 3-5 years of experience as a paralegal and/or legal assistant Familiarity with legal drafting Excellent written and verbal communication skills Knowledge of local county court rules as well as surrounding counties such as: Montgomery County, Fort Bend County, etc. Familiarity with programs such as FileTime, Accounting Software, LexisNexis Accurint, Adobe Acrobat, Microsoft Office Programs, iManage, and Orion Legal Management Systems. Legal 3 - 5 Full Time 0000-00-00 00:00:00  


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Paralegal, Health Industry Advisory

Title : Paralegal, Health Industry Advisory

Location : Illinois - Chicago
Refer to Job # WCDX720378

This large international New York law firm founded in 1934 has established a full-service presence. Clients include large corporations and individuals as well as small and medium-sized businesses. The firm represents a wide range of industrial, financial and commercial enterprises, both publicly and privately held. Firm lawyers represent clients in every state as well as numerous foreign jurisdictions. The firm is organized by legal specialization: corporate, e-commerce, employee benefits, estate planning, government and regulatory affairs, health law, intellectual property, international, litigation and tax. This firm offers competitive salaries and many firm lawyers also practice interdepartmentally distinguishing them from many other large law firms.
Paralegal, Health Industry Advisory The candidate will assist with drafting agreements and related closing documents and binder sets for corporate transactions. Will attend and assist attorneys and clients during closings. Prepare documents to form new entities (Corporations, LLCs, LLPs, etc.) in any state and file all materials with the applicable the state department(s). Draft corporate filings such as resolutions, formation documents, bylaws, amendments, annual reports, etc. Prepare corporate minute books, stock certificates and transfer instruments. Draft financing statements, amendments, termination and other documents under the Uniform Commercial Code; perform state and federal UCC, lien and litigation searches. Communicate with state and federal regulators to confirm specific requirements of clients during health system changes of ownership. Prepare healthcare regulatory filings, licensing materials and tax filings. Draft and file IRS forms including SS-4 Forms to obtain Employer Identification Numbers (EINs), Form 1128 to adopt or retain a tax year and Form 2848 to appoint power of attorney on behalf of taxpayers. Perform transactional & regulatory due diligence; create and manage electronic due diligence data rooms. Perform legal research and compile case law, statutes, regulations and legislative histories using state and federal reporters, legislative materials, law journals, periodicals and electronic research tools such as Lexis-Nexis. Perform legal writing services such as footnoting, Bluebook cite checking and providing legal source material. Compile information on health systems, affiliated organizations and individuals for business development; assist with the drafting of RFPs. The candidate should have Bachelor's degree or Paralegal Certificate. Must have 5+ years of related work experience. Must have knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word). Must have strong written and verbal communication skills. Strong organizational skills is required. Legal 5 - 0 Full Time 0000-00-00 00:00:00  


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Corporate Paralegal

Title : Corporate Paralegal

Location : Oregon - Portland
Refer to Job # DIFA720379

Business is very brisk at this large, international full-service law firm that is one of the oldest and most prestigious firms in the Pacific Northwest. Their practice includes corporate, litigation, real estate, intellectual property, legislative, and other types of law. It's clients include some of the largest corporations from around the region and the globe. The firm has a strong commitment to diversity, and its attorneys enjoy a flexible, exciting environment where they can choose the specific types of work that they enjoy. All attorneys are given meaningful, interesting assignments and client contact, as well as the training and mentoring they need to enhance their skills. Relationships between associates and partners are generally good, and the firm encourages pro bono work. Billable hours requirements are reasonable, and market compensation is paid.
Corporate Paralegal Duties: Preparing and filing articles, certificates, organizational documents, agreements, resolutions and applications related to a variety of transactions related to incorporation/formation of corporations, partnerships and companies, assist with closing of mergers & acquisition transactions. Preparing and filing various federal and state forms including applications for licenses to operate specific Business/Corporate and applications for exemption for charitable organizations. Facilitate and assist with ongoing corporate governance matters including, but not limited to, preparing resolutions and minutes of directors and shareholders meetings and other miscellaneous corporate documents; maintaining annual corporate records and filings; and functioning as stock transfer agent in transferring stock of a corporation and maintaining list of stockholders; maintain capitalization records. Submitting filings under federal securities and state blue sky laws including drafting and filing Form D with the SEC and drafting and filing other documents required for selling securities in a particular state. Also, researching and preparing blue sky memoranda. Administer liquidations, dissolutions and withdrawals, including preparing resolutions of liquidations or dissolution; preparing and filing articles of dissolution or other required state forms to effect dissolution; preparing and filing state and federal tax liquidation or dissolution or withdrawal forms; and preparing documents in connection with the distribution of corporate assets. Qualifications: Either of: A certificate of completion of a paralegal program approved by the American Bar Association; A degree from a postsecondary institution with a minimum of 24 units in law-related courses accredited by a national or regional accrediting organization as required by State law; Completion of a four year college degree plus a 1+ year of law-related experience under the supervision of a licensed lawyer; or A high school diploma plus a 3+ years of law-related experience under the supervision of a licensed lawyer. 5+ years of corporate paralegal experience working in a corporate legal department or law firm/professional services environment. Knowledge/expertise in incorporation and/or formation of corporations, partnerships and limited liability companies, foreign qualification application filing and applicable resolutions, and supporting mergers & acquisition transactions. Strong skills in Microsoft Word, Excel, Visio, eShares, HotDocs and Corporate Focus (with experience maintaining cap tables). A highly professional and positive demeanor and demonstrated work ethic including the willingness to take on extra tasks and responsibilities (including overtime) in order to meet client/firm needs. Comfort in leading and supporting roles. Follows up on assignments in situations where there is little or no guidance; structures a system from minimal instruction; and strives to submit a flawless work product. Ability to function in team environment, in addition to being an individual contributor. Strong organizational skills and extreme attention to detail. Resourceful and appropriate decision making skills. Examples include: Working cost-effectively; using the appropriate resources, including online tools and websites; knowing when to inform a supervisor of a situation; and understanding the boundaries of the practice of law. The ability to express and articulate him/herself clearly, including use of proper grammar and appropriate vocabulary, as well as the ability to describe a set of facts or information in an organized, precise, clear and unambiguous fashion. Experience with emerging growth companies and venture backed capital deals. Estate Planning/Probate experience a plus. Legal 5 - 0 Full Time 0000-00-00 00:00:00  


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