Legal Secretary in Allenwood, NJ| LawFirmStaff

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Title : Legal Secretary

Location : New Jersey - Allenwood
Refer to Job # FIKO822879

Legal Secretary The candidate performs complex and specialized secretarial and administrative duties related to the specific work and function of the attorneys to whom assigned. Keeps professional office environment organized and provides excellent client/customer service. Prepares, edits, files and may compose legal, corporate and/or transactional documents, including letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area. Files documents with the courts, including e-filing. Transcribes from electronic dictation program, tapes and/or handwritten documents. Updates and maintains databases that include e-mail lists, iCreate info and client matter lists. Screens telephone calls and/or take messages when needed. Opens, reads and sorts all incoming mail. Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage. Greets clients and visitors. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship. Establishes and maintains calendar and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, secretaries and docketing personnel to ensure accuracy of calendar. Schedules appointments and makes business travel arrangements. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc. Ensures attorney timesheets are completed. Other related duties and special projects as assigned. The candidate should have AA degree or equivalent. Must have 5+ years of legal secretarial experience. Experience in the insurance practice area is preferred. High organizational skills are preferred. Should have knowledge of or ability to learn office procedures, rules and regulations. Knowledge and competency of computer programs and relevant software applications including Outlook, Word, Excel, PowerPoint and Adobe needed. Knowledge of State and Federal court rules (including e-filing) and local rules where applicable, pertaining to litigation, corporate and/or transactional procedures, requirements and practices needed. Should have dictation at a level of 70 wpm.

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