Legal Secretary in Jacksonville, FL| LawFirmStaff

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Title : Legal Secretary

Location : Florida - Jacksonville
Refer to Job # MRSH801020


Legal Secretary The candidate will work for well established, dynamic, fast-paced Real Estate and Business Law firm. Assist with front desk operations of a busy law firm. Prior professional or legal environment experience helpful. Clear communication skills, professional phone demeanor, bilingual, multi-line phone and computer experience a plus. The primary daily tasks for law firm receptionists are: Operate the Switchboard. Law firm receptionists are responsible for answering all incoming calls and directing them to the appropriate party. When answering calls or when clients come into the legal office, the receptionist must take detailed, informative messages and give them to the appropriate person. Schedule appointments for lawyers and paralegals and also book conference room time for depositions and meetings of all types. All incoming mail and packages delivered to the law firm are received and scanned by law firm receptionists. Unless items are marked personal, law firm receptionists open all envelopes and packages before taking these items to the person to whom they are addressed. Complete many general office tasks, including copying, filing, and faxing various documents at the request of lawyers and paralegals. Light data entry duties are also assigned to law firm receptionists, as well as tasks such as typing out memos and letters. Law firm receptionists place these items in the firm's surrounding areas Monitor the office supplies used by the staff, ordering new items as necessary. Make the daily coffee and tea, making sure that these beverages are available to all staff and visitors in the law office throughout the day. Keep the entrance area of the law firm neat and appealing at all times. This may include replacing flowers, watering plants, light dusting, and other cleaning tasks. Any other tasks that the Attorneys or Paralegals may need from time to time.
 
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