Legal Secretary in Pennsylvania, | LawFirmStaff

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Title : Legal Secretary

Location : - Pennsylvania
Refer to Job # OIEA847062

Legal Secretary The candidate will ensure client billing is processed properly using daily time records with assistance from the accounting department. Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events. Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents a needed. Conduct legal research, when necessary, with guidance from attorneys and paralegals. Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly. Manage office correspondence and administrative tasks such as answering phone calls, communicating with professional offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines. Assist clients or potential clients with scheduling appointments or initial consultations, while providing great customer service. Organize and maintain the calendars for various staff members to ensure all appointments are correctly and promptly added. Draft and proofread legal documents and forms for accuracy and consistency, including but not limited to deeds, leases, wills, powers of attorney, trusts, and asset lists. Perform general operational tasks including but not limited to answering the phone and forwarding messages, copying, scanning, mailings, and postage, assisting drop-in clients, filing paperwork, handling voice mail messages, etc., all according to Firm policies and procedures. Ensure the highest level of client satisfaction by responding in a timely manner to all client calls, questions, or inquiries. Be proactive and ensure client issues are brought to the attention of the Attorney throughout the process and all client deliverables are timely. Experience with legal software, litigation case management, and docketing programs. Must have 1-2 years of prior experience in a law firm environment as a secretary or administrative assistant. Able to meet demanding deadlines in a fast-paced environment. Organizational skills and communication skills are necessary for this position. Comfortable working with all Microsoft Office products.

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