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Title : Legal Secretary - Corporate/transactions

Location : California - Calabasas
Refer to Job # UQBO850943

Legal Secretary - Corporate/Transactions The candidate assembles documents and exhibits for filings with the Secretary of State, tax authorities, courts or other governmental authorities and recordings, hearings, arbitrations, mediations, depositions or other engagements. Prepares and revises legal documents, correspondence, memoranda, filings and e-mails from written form as well as from transcription. Gather and analyze state, county and other governmental authority filings and other documents from public records and/or data provided by clients. Operates personal computer, transcription equipment to produce legal documents, correspondence, memoranda, filings and e-mails, and other office machines such as scanner, photocopier, fax machine and postage meter. Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards. Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate. Schedules appointments and meetings for attorneys. Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar and Outlook calendars. Enters, completes and releases billable paralegal time on a daily basis. Ensures billable hours requirement is met. Proactively works with the assigned attorneys to seek out additional work, when necessary. Maintains client files and chron files. Arranges for travel for attorneys including hotel, airline and transportation. Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations. Assists in the preparation of new client and new matter memoranda and related paperwork. Assists in the preparation and submission of expense and other administrative reports. Performs all other duties as assigned. High School Diploma degree is required. Should have 4-8 years of substantive corporate/transactions experience. Must meet California Business & Professional Code 6450 requirements; certificate from ABA-approved paralegal program strongly preferred.

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