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Location : - Alabama
Refer to Job # FFIF708297
Commercial Litigation Legal Secretary The candidate will handle responsibilities that include: Prioritizes assignments and prepares often sensitive and detailed correspondence, such as responses to requests for information or regularly recurring reports, from rough draft or dictation. Prepares other routine as well as non-routine correspondence, legal documents, forms, presentations and the like using advanced knowledge and skills with word processing related and other software programs. Assist larger litigation teams with any and all administrative and word processing tasks. Professionally answers, screens, places calls, and records and communicates messages according to appropriate procedures. Interface with attorneys, paralegals and opposing counsel. In addition to secretarial peers and department attorneys, interacts professionally with members of other departments and varied external contacts, and assists where needed. Effectively establishes and maintains well organized files, while managing the integrity of original client documents. Prepares bills for mailing, maintains billing records, and accurately enters attorney time. Prepares documents to be electronically filed in State, Federal and Appeals Courts.
The candidate should have 3-5 years of prior work experience as a Legal Secretary in Complex Commercial Litigation. Experience with ECF (Electronic Court Filing), state and federal court filings is required. Must have advanced use of MS Word and Outlook (or compatible e-mail application), as well as an ability to quickly learn and effectively utilize other applications as well as court electronic filing software applications. Should have the ability to transcribe legal documents, correspondence and reports from rough draft, dictation, or transcription. Must have excellent communication skills for interaction with attorneys and staff. Attention to detail regarding letters, court filings and legal documents is a must. Ability to generate Table of Contents and Table of Authorities is required. Must have ability to use diplomacy and discretion in relaying information. Should have ability to follow and convey instructions effectively with a high degree of courtesy and tact including ability to independently initiate follow-up. Must have proficiency in the use of FileSite.
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