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24 matches | 11 - 20 displayed 
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Corporate Legal Secretary

Title : Corporate Legal Secretary

Location : California - Palo Alto
Refer to Job # LZBY726239


Corporate Legal Secretary Duties: Under general supervision of the assigned lawyers and Office Administrator, will provide secretarial and clerical assistance to attorneys. Compiling and organizing minute books, closing binders, and corporate organizational documents. Managing corporate filings with the Secretary of State by coordinating with various vendors such as CT Corporation or CSC (Corporate Service Company). Preparing engagement letters, boiler-plate agreements, shareholder mailings, closing documents, signature checklists, and stock certificates. Working with the Accounting Department to resolve billing problems and efficiently process final billing statements and letters. Making domestic/international travel arrangements, including air transportation, automobile rentals and hotel reservations. Timely preparation and submittal of proper expense reports. Submitting accurately completed paperwork to various firm departments, including conflicts and new business intake. Coordinating timekeepers' calendar and reminding of various meetings, appointments, events, etc. Scheduling meetings, arranging for conference rooms and requesting conference room service for meals and beverages. Duplicating documents, papers and other materials as needed. Proofreading, editing, red-lining large documents. Opens new files and requests conflict checks. Processes bills for designated billing lawyers. Prepares expense reports and check requests. Additional duties appropriate to the specific Department and lawyers to whom assigned.Additional duties as assigned by paralegals, Partner in Charge or Office Administrator. Qualifications: High School Diploma required; Some college and/or PLS Certification desirable. 3+ years of related office experience that is directly related to the duties and responsibilities specified. Must possess strong secretarial skills including typing, proofreading, spelling, and grammar. Knowledge of Windows 2010 system and proficiency in using Microsoft Suite of Applications. Previous experience with FileSite/I-Manage, Elite, and LegalKey is beneficial. Ability to work independently or as a team. Knowledge of terminology and procedures. Ability to gather data, compile information and prepare reports. Strong organizational and records management skills. Ability to communicate effectively and with tact and diplomacy, both orally and in writing. Ability to maintain confidentiality of all information. Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community. Advanced computer and software application skills. Ability to proofread typed material for grammatical, typographical or spelling errors. Ability to organize and prioritize numerous tasks and complete them under time restraints. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : California - Palo Alto
Refer to Job # EVRN725523


Legal Secretary Duties: Guided by department objectives and priorities, performs a variety of administrative tasks to support assigned attorneys. Provides a high level of client service and support while producing a high volume of consistently excellent work product. Maintains a general knowledge of the Firm s practice areas and a specialized knowledge of the assigned attorneys practice area(s) and clients in order to enhance and promote communication between attorneys and their clients and to provide excellent, personalized service to support attorney/client relationships. Ensures client service and satisfaction are attained in all areas of position. Will be supporting Corporate department. Qualifications: High School Diploma required, Associate or Bachelor Degree preferred. 3+ years experience supporting attorneys or high level executives; recent Legal Secretarial experience supporting partner(s) practices preferred. Experience working in a large law firm a plus. Experience working in a Corporate Legal department preferred. Teamwork and Applied Skills. Strong organizational skills and the ability to apply strong attention to detail to all levels of work. Ability to prioritize work, balance multiple simultaneous tasks, and meet deadlines. Ability to work under pressure and complete job assignments in an accurate and timely manner. Excellent communication skills and the ability to build effective internal and external client relationships. Ability to interact effectively with all levels of management and staff and a variety of external entities including clients and prospective clients of the Firm. Highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, and Outlook. Working knowledge of time and attendance tracking applications. Typing speed of 70 wpm with high level of accuracy. Flexibility regarding work schedule and availability to work overtime required. Excellent interpersonal skills, strong ability to work within in a team environment, and commitment to delivering a high level of client service to colleagues and clients alike. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Corporate Paralegal

Title : Corporate Paralegal

Location : California - Palo Alto
Refer to Job # XXFA725274


Corporate Paralegal The candidate must have 2+ years of corporate and securities experience in a law firm. Responsibilities include private and public company financings and mergers, including coordinating closings and preparing related documents; preparing legal opinions and assembling opinion back-up; preparation of corporate and securities filings, organization of corporate records for both private and public companies; preparation of stock certificates and ledgers; and other tasks as assigned by attorneys. Applicants are required to have a BA/BS degree; paralegal certificate is a plus, as is familiarity with Carta, eShares, or similar Web based equity tracking system. Must have excellent oral and written communication skills, be detail-oriented with the ability to manage multiple priorities and track extensive details, and have the ability to establish and maintain good working relationships with personnel and to handle confidential information sensitively and discreetly. Some overtime may be required, as needed. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Trademark Paralegal

Title : Trademark Paralegal

Location : California - Palo Alto
Refer to Job # SLGC724076


Trademark Paralegal The candidate must have excellent research skills. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Corporate Paralegal

Title : Corporate Paralegal

Location : California - Palo Alto
Refer to Job # KLVI723809


Corporate Paralegal The candidate will provide day to day paralegal support to Partners and Associates. Maintain corporate records and stock and option administration CapMX equity management. Coordinate Blue Sky qualifications for public and private offerings, including preparation and filing of documents, communication with securities examiners and participation in the resolution of issues. Assist in preparing preliminary draft of operative documents relating to offerings. Prepare drafts of various agreements, certificates and closing documents. Prepare corporate organizational and operational documents. Research relating to Securities, Blue Sky and corporate laws. Assemble closing documents/binders for corporate transactions. Perform corporate entity searches. Assemble and maintain corporate books. Draft and file documents for corporate formations and entities. Setup and monitor corporate extranets. Assist in the due diligence reviews. General corporate client maintenance, including maintaining corporate records, stock and option administration. The candidate must have Bachelor's degree or completion of a paralegal program. Should have 3+ years of experience as a paralegal in the corporate area and/or similar work experience. Deep understanding and knowledge of the corporate and/or Blue Sky procedures including, document analysis, legal concepts and strategies, factual and legal research, and preparation of drafts of original closing documents and materials and responses to comments from state agencies relating to filings. Ability to recognize and respond to problem areas with corporate and/or Blue Sky filings is needed. Excellent oral and written communication skills is must. Excellent attention to detail and organization skills is essential. Proficient with Microsoft Office Suite, Adobe Acrobat, Excel spreadsheets, document handling, CapMX, Box.com and DocuSign experience is required. Knowledge of Corporate Focus, CapMX, Elite Webview, PowerPoint is helpful. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Palo Alto
Refer to Job # TLHH723619


Legal Secretary Duties: Responsible for working knowledge of legal secretary functions, including: telephone and voicemail procedures; operation of photocopy equipment; e-fax software and procedures; DTE software and timekeeping procedures; E-mail procedures; Messenger/UPS/FedEx and other courier services(s) forms and procedures; filing, LegalKey and other Records Center procedures. Perform input and/or revision of documents in accordance with author s instructions, utilizing Firm equipment and software in compliance with Firm standards and procedures. Responsible for transcription from tapes, preparing letters and memos; accurately proofread work product; photocopy, assemble and distribute prepared materials as requested; red-line, e-mail or process documents in accordance with author s request; convert and format documents using Word styles; repair corrupt documents using DocX Tools; provides support to attorneys specific projects. Responsible for working knowledge of Firm and/or department sponsored equipment and software. These include, but not necessarily limited to: scanning software; E-Fax software and procedures; DeskSite, Word 2007 and related software; Best Authority; expense reports and Chrome River procedures. Perform personal timekeeping, attendance (time clock stamp) and prepare timecard for timely submission. Provide overtime coverage on occasion as required. Other responsibilities and special projects as assigned by attorneys and office administration. Litigation desks: Perform filings and e-filings, knowledge and/or ability to research court and filing requirements and procedures. Other tasks and duties as assigned by attorneys and/or supervisor. Qualifications: Must be proficient with Microsoft Office, FileSite management system, LegalKey. Desks Requiring Litigation Support: Must be knowledgeable and proficient with specific California litigation document formatting procedures. Performance Traits: (i.e. analytical, communication skills, problem-solving abilities, etc.). Excellent grammar, punctuation and spelling skills required. Excellent communication and organization skills with ability to multi-task. Work in a team environment and effectively support the attorney and support staff with minimal supervision. Ability to work independently and anticipate tasks to be completed and perform them, as applicable. Promote professionalism at all times. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : California - Palo Alto
Refer to Job # GRDQ723552


Legal Secretary Responsibilities: Responsible for working knowledge of legal secretary functions, including but not limited to: telephone and voicemail procedures; operation of photocopy equipment; e-fax software and procedures; DTE software and timekeeping procedures; E-mail procedures; Messenger/UPS/FedEx and other courier servicess forms and procedures; filing, LegalKey and other Records Center procedures. Perform input and/or revision of documents in accordance with author s instructions, utilizing Firm equipment and software in compliance with Firm standards and procedures. Responsible for transcription from tapes, preparing letters and memos; accurately proofread work product; photocopy, assemble and distribute prepared materials; red-line, e-mail or process documents in accordance with author s request; convert and format documents using Word styles; repair corrupt documents using DocX Tools; provides support to attorneys specific projects. Responsible for working knowledge of Firm and/or department sponsored equipment and software. Scanning software; E-Fax software and procedures; DeskSite, Word 2007 and related software; Best Authority; expense reports and Chrome River procedures. Perform personal timekeeping, attendance (time clock stamp) and prepare timecard for timely submission. Provide overtime coverage on occasion as required. Other responsibilities and special projects as assigned by attorneys and office administration. Perform filings and e-filings, knowledge and/or ability to research court and filing requirements and procedures. Other tasks and duties as assigned by attorneys and/or supervisor. Qualifications: High school diploma required; college degree preferred. 10+ years' experience as a secretary in a legal environment. Must be proficient with Microsoft Office, FileSite management system, LegalKey. Desks Requiring Litigation Support : Must be knowledgeable and proficient with specific California litigation document formatting procedures. Performance Traits: (i.e. analytical, communication skills, problem-solving abilities, etc.). Excellent grammar, punctuation and spelling skills required. Excellent communication and organization skills with ability to multi-task. Work in a team environment and effectively support the attorney and support staff with minimal supervision. Ability to work independently and anticipate tasks to be completed and perform them, as applicable. Promote professionalism at all times. Legal 10 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Trademark Paralegal

Title : Trademark Paralegal

Location : California - Palo Alto
Refer to Job # UETG723578


Trademark Paralegal The candidate must have experience with TM knockout searches. Familiarity with Trademark docketing required. Familiarity with preparing applications needed. Must be proficient in both domestic and foreign trademark filing, working with foreign associates, communicating with the USPTO, docketing and maintaining trademark registrations before the USPTO; supporting the efforts of the firm s trademark attorneys to plan and implement international registration strategies; and performing database searches for availability of marks. Should have 3+ years of experience. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Patent Paralegal

Title : Patent Paralegal

Location : California - Palo Alto
Refer to Job # DUEI723210


Patent Paralegal The candidate responsibilities will include to the following: Calculate patent term adjustments pre and post-issuance. Conduct searches, extract data from searches, and organize data from searches with minimal direction. Manage IDS related projects and tasks. Prepare and file Information Disclosure Statements. Monitor competitors patent activities domestically and abroad. Maintain electronic files. Prepare budgets and cost estimates for clients. Prepare patent family trees. Prepare due diligence charts and track documents. Prepare status reports. Knowledge of CPI and/or other calendaring systems is preferred. A bachelor's degree and/or paralegal certificate is preferred. Should have 3+ years of U.S. patent prosecution experience. Must be familiar with CFR and MPEP. Should have familiar with CPI, United States Patent and Trademark Office s Patent Application Information Retrieval system, and other patent related databases. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary- Trial

Title : Legal Secretary- Trial

Location : California - Palo Alto
Refer to Job # QWWN723072


Legal Secretary- Trial Duties: Proactively maintain overview of timekeepers workload and caseload; anticipate next steps and implement follow-up procedures. Create, edit, revise, redline, and/or proofread documents from dictation, handwritten, typed, and/or electronic copy. Maintain timekeepers calendars of meetings and business trips. Coordinate client/attorney/administrative conferences, meetings, and appointments for timekeepers and clients. Coordinate travel arrangements as necessary. File paper and electronic documents with appropriate courts and agencies and ensure proper procedures are followed and deadlines are met. Process and route incoming mail and electronic communications. Prepare outgoing mail (including boxes/packages for shipment). Coordinate preliminary conflicts checks. Prepare new client/matter intake forms and engagement letters and audit responses. Assist with billing process, including daily time entry. Prepare accounting documents as required, including check requests, expense and travel reimbursement requests, and trust documents. Qualifications: High School diploma or G.E.D. equivalent. 5+ years of legal secretary experience. Excellent oral and written communication skills. Excellent customer service skills. Ability to multi-task. Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook). Knowledge of State and Federal Court Procedures and Rules. E-filing experience required. Must have experience with Calendaring Strong attention to detail, proofreading and organizational skills. Ability to work as a team member and communicate effectively with all levels of personnel. Flexibility regarding work hours (overtime may be requested). Accurate typing skills of 50 wpm. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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24 matches | 11 - 20 displayed 
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Job Listings of Law Firm Staff