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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : New York - Long Island
Refer to Job # PXTX709619


Litigation Legal Secretary The candidate will be primarily responsible for assisting attorneys with all aspects of litigation including discovery, court filings and trial preparation. Will support a desk with both Commercial Business and Labor & Employment litigation attorneys. Must have a thorough working knowledge of the Federal and New York court systems. Proficiency with Microsoft Word is a must, including the use of styles and the creation and formatting of pleadings and other complex documents including appeals, briefs, and tables of content and authorities. Litigation support duties to include assisting in all aspects of litigation including discovery and trial preparation. Preparation of legal documents and correspondence from draft and edits to final form. Will prepare and manually file documents in Federal and New York State courts. Will be composing materials such as general correspondence, discovery, pleadings, briefs and general administrative forms. Will be managing attorney calendars for hearings, depositions and other court related deadlines working with our litigation calendaring system, Compulaw, as well as using Outlook calendars to schedule other appointments and meetings. Answering phones, preparing and following up on matters relating to document preparation and time keeping/billing. Assist with client engagement and retention including preparation of engagement letter, conflict check and submitting information to accounting system. The candidate should have minimum of 5 years experience supporting attorneys working in litigation and transactional regulatory law; Through knowledge of and experience with federal and state court systems including federal e-filing and state court online filing systems. Should have extensive experience formatting discovery, pleadings and briefs, and generating table of contents using styles, and creation of table of authorities. Should have proficiency in Word 2013 or higher (using styles for TOC creation, track changes and document comparison) and MS Outlook; Experience with the following software highly preferred: NetDocs or similar file management system, CompuLaw, Best Authority and Adobe Acrobat Pro; Exceptional grammar, spelling, and proofreading skills; Fundamental knowledge of legal terminology, court rules and procedures; Practical knowledge of client billing. Must be proactive, service oriented, detailed, reliable, and have satisfactory references and background check. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Litigation & Transactional Legal Secretary

Title : Litigation & Transactional Legal Secretary

Location : New York - Long Island
Refer to Job # PJRZ709620


Litigation & Transactional Legal Secretary The candidate will support a desk with a mix of transactional and litigation attorneys. Will responsible for preparation of commercial real estate closing documents, preparing stock certificates and resolutions, filing corporate documents with the Secretary of State and obtaining EINs. Litigation support duties to include assisting in all aspects of litigation including discovery and trial preparation. Preparation of legal documents and correspondence from draft and edits to final form. Will prepare and manually file documents in Federal and New York State courts; Composing materials such as general correspondence, discovery, pleadings, briefs, petitions and general administrative forms. Will be managing attorney calendars for hearings, depositions and other court related deadlines working with our litigation calendaring system, Compulaw, as well as using Outlook calendars to schedule other appointments and meetings. Will be answering phones, preparing and following up on matters relating to document preparation and time keeping/billing . Will assist with client engagement and retention including preparation of engagement letter, conflict check and submitting information to accounting system The candidate must have a thorough working knowledge of the Federal and New York court systems. Proficiency with Microsoft Word is a must, including the use of styles and the creation and formatting of pleadings and other complex documents including appeals, briefs, and tables of content and authorities. Should have a high degree of interaction with partners, associates, staff, and clients requiring strong judgment and professional polish as well as the following Minimum of 5 years experience supporting attorneys working in litigation and transactional regulatory law. Should have through knowledge of the requirements and experience with manually filing documents with New York federal and state courts is required; e-filing experience a plus. Extensive experience formatting discovery, pleadings and briefs, and generating table of contents using styles, and creation of table of authorities. Should have proficiency in Word 2013 or higher (using styles for TOC creation, track changes and document comparison) and MS Outlook; Experience with the following software highly preferred: NetDocs or similar file management system, CompuLaw, Best Authority and Adobe Acrobat Pro; Exceptional grammar, spelling, and proofreading skills; Fundamental knowledge of legal terminology, court rules and procedures; Practical knowledge of client billing. Must be proactive, service oriented, detailed, reliable, and have satisfactory references and background check. We offer a competitive salary and benefits package and promote a positive and rewarding work environment. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary/assistant

Title : Legal Secretary/assistant

Location : New York - Long Island
Refer to Job # NURR709411


Legal Secretary / Assistant The candidate must have 3 years of experience. Should be proficient in preparing pleadings, discovery, and legal agreements. Familiarity with Landlord/Tenant and commercial litigation is a plus. Competency in Efiling, Microsoft Office Suite, Digital Document Management, and ability to multi-task is required. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Trial

Title : Legal Secretary - Trial

Location : New York - Long Island
Refer to Job # PIZT709261


Legal Secretary - Trial The candidate will arrange and schedule meetings and appointments; heavy calendaring. Will manage a high volume of travel itineraries. Meet regularly with designated attorneys to coordinate, schedule and follow through on projects and actions. Monitor, screen, respond to and distribute incoming communications. Maintain an organized filing system of paper and electronic documents. Create and revise electronic documents; proofread material to ensure high quality product. Prepare expense reports and track receipts. Assist with Elite Webview time entries; assume responsibility for billing process as directed. Locate information for assignments as directed. Uphold a strict level of confidentiality. Develop and sustain a level of professionalism among staff and clientele. Provide support for additional attorney assignments when team coverage is necessary. Assist with special projects and cooperate with other support staff in performing any duty essential to the achievement of efficient operations. May be requested to perform other duties not mentioned above. A High School diploma or G.E.D. Equivalent is needed. Should have 5+ years of experience as a legal secretary, executive assistant, or high-level administrative assistant. Accurate typing skills of 50 wpm is needed. Excellent communication skills, both oral and written is needed. Proficiency in Microsoft Office products, including Word and Outlook, is preferred. Proficiency with Electronic Filing procedures and knowledge of state, local, and federal court rules is preferred. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Assistant / Legal Secretary

Title : Legal Assistant / Legal Secretary

Location : New York - Long Island
Refer to Job # YQEQ709273


Legal Assistant / Legal Secretary The candidate will perform a variety of secretarial and administrative duties, as well as some paralegal duties, for the labor and employee benefits practice. Will engage in federal litigation and consult on labor law and employee benefits matters for their union and employee benefit fund clients. Must have High school or equivalent Degree. Must have 1 year of experience as Legal Seceratary. Should possess excellent writing, organizational and computer skills (in all Microsoft Office platforms) and attention to detail. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Assistant/legal Secretary

Title : Legal Assistant/legal Secretary

Location : New York - Long Island
Refer to Job # QOHK709274


Legal Assistant/Legal Secretary The candidate will perform a variety of secretarial and administrative duties, as well as some paralegal duties, for the labor and employee benefits practice. Will engage in federal litigation and consult on labor law and employee benefits matters for their union and employee benefit fund clients. Must have high school or equivalent Degree. 1 year of experience as Legal Secretary is required. Prior experience is a plus. Should possess excellent writing, organizational and computer skills (in all Microsoft Office platforms) and attention to detail. Legal 1 - 0 Part Time 0000-00-00 00:00:00  

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Part-time Legal Assistant/Legal Secretary

Title : Part-time Legal Assistant/Legal Secretary

Location : New York - Long Island
Refer to Job # UKNI709294


Part-time Legal Assistant/Legal Secretary Duties: Perform a variety of secretarial and administrative duties, as well as some paralegal duties, for the labor and employee benefits practice. Engage in federal litigation and consult on labor law and employee benefits matters for their union and employee benefit fund clients. Candidate currently pursuing a Bachelor's degree are also welcome to apply. Should have excellent writing, organizational and computer skills (in all Microsoft Office platforms) and attention to detail. Prior experience is a plus. Must be available to work on Wednesdays and Fridays. Legal 0 - 0 Part Time 0000-00-00 00:00:00  

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Legal Assistant/Legal Secretary

Title : Legal Assistant/Legal Secretary

Location : New York - Long Island
Refer to Job # FCMU709296


Legal Assistant/Legal Secretary Duties: Perform a variety of secretarial and administrative duties, as well as some paralegal duties, for the labor and employee benefits practice. Engage in federal litigation and consult on labor law and employee benefits matters for their union and employee benefit fund clients. Candidate currently pursuing a Bachelor's degree are also welcome to apply. Prior experience is a plus. Should have excellent writing, organizational and computer skills (in all Microsoft Office platforms) and attention to detail. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # AGSP709206


Legal Secretary The candidate will type, transcribe and revise all communications and legal documents, charts and tables. Draft, create and update various attorney documents such as docket sheets and case file logs. Organize, prepare and maintain client and office files both in electronic and paper filing systems. Open and sort incoming communications via standard or electronic delivery and distribute appropriately. Process attorney weekly time summaries, expense reports, check requests and travel arrangements which include transportation, automobile rentals, and hotel reservations. Prepare and submit new client and/or new matter forms and sub-files. Working with clients electronic billing systems and monitoring billing processes. Heavy scheduling and docketing calendar meetings, court reporters, conference calls and client tasks. Proofread all work for both content and context. The candidate should have High School Diploma or its equivalent. Must have 5-7 years legal and/or secretarial experience. Strong document processing skills and project management skills are needed. Should have typing skills of 75+ w.p.m. Must possess strong organizational and communications skills, both verbal and written. Should be proficient in advanced levels of Microsoft Outlook, Excel and Word and the use and application of Styles, CompareDocs, DocXTools, ChromeRiver, Interaction, Adobe and PDF Docs4. Must be able to operate the Firm s software applications on an advanced level within a reasonable period of time, and possess excellent reading comprehension and proofreading skills. Experience in working collaboratively and applying individual commitment to a group or team environment in the spirit of cooperation to successfully complete tasks efficiently and quickly is required. Experience with document management program iManage DeskSite preferred. Should have experience with e-filing in both State and Federal Courts with NYCourts.gov or similar mandated e-filing vendor for state filings and CM/ECF for federal filings. Experience in and/or understanding of Real Estate and/or Public Strategies preferred. Legal 5 - 7 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # PKPD708800


Secretary The candidate will provide a high level of efficient, client-focused and professional legal secretarial, word processing, and administrative support to a number of nominated fee earners in the office. Typing, editing, and word processing letters, faxes, notes, documents etc. including proof reading of documents to ensure that completed documents have been checked for spelling and grammar and produced without error to a consistently high standard in format. Dealing with all mail as required and retrieving all background papers/drafting responses (if appropriate) before passing on. Sending out correspondence with correct attachments or enclosures. Answering calls promptly in the prescribed manner. Full message taking, actioning and follow-up. Minor queries to be answered or clients referred to other lawyers where appropriate. Responding to messages. Establish as appropriate and comply with appropriate filing systems. Regular filing of materials and shredding of unwanted papers. Clearing out files regularly. Ability to access and retrieve information on demand and knowledge of the whereabouts of papers, files, etc. Maintaining fee earners' diaries as required. Booking appointments, hotels, travel arrangements, lunches etc. for fee earners as necessary. Following up where appropriate and cancelling if necessary. Operating an effective reminder and prompt system if required. Keeping telephone, fax numbers and address book up to date. Keeping up to date with current issues and maintaining a list of all outstanding matters. Knowledge and interest in the job in hand. Preparation of client bills. Day to day administrative tasks to ensure the smooth running of the office and a high quality of service to fee earners in the office. Photocopying, printing, preparing letters, notes, documents etc. in a timely fashion. Dealing with service departments in all offices as needed. Some personal work and errands if needed. Qualifications: Bachelors degree or associates degree is required. 2-5 years of legal secretarial experience. Proficiency in all aspects of Word Processing, including firm styles; demonstrating a high level of competence. Proficiency in Excel and PowerPoint. Excellent knowledge of Outlook and calendaring system, must be able to handle travel arrangements for multiple Fee Earners with heavy travel. Typing speeds of 50-60 wpm. Ability to create a friendly and professional rapport with attorneys, staff and external parties. Ability to work as a team in handling the day-to-day operations of the function. Ability to manage a busy desk with multiple Fee Earners. Willingness to help out on all tasks is essential. Strong attention to detail with exceptional organizational skills and ability to multi-task and prioritize changing priorities with urgency. Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions and to deal with abstract and concrete variables. Ability to read, analyze and interpret complex documents. Ability to maintain a positive, professional, and respectful attitude. Ability and confidence to liaise with senior personnel within and outside the firm. Ability to be punctual. Ability to maintain a professional appearance and presence. Ability to maintain confidentiality of sensitive matters and respond effectively to such situations. Ability to work overtime as required. Legal 2 - 5 Full Time 0000-00-00 00:00:00  

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Job Listings of Law Firm Staff