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Legal Secretary/Personal Assistant

Title : Legal Secretary/Personal Assistant

Location : New York - Long Island
Refer to Job # MVFQ711451


Legal Secretary/Personal Assistant Candidate will coordinate the day-to-day business of the firm, perform all secretarial services, and act as Personal Assistant. Will be: Acting as a first point of contact, fielding phone calls and email correspondence. Typing and editing documents, including taking dictation. Collating and preparing legal documents for Court. Calendar management - keeping track of important tasks and deadlines. Taking notes and memos. Managing and maintaining databases and filing systems. Liaising with clients and suppliers. Occasionally booking and arranging travel, transportation and accommodations. The candidate should have: Bachelor's Degree (legal training is optional individuals with a creative artistic background encouraged to apply). 2-3 years as an administrative assistant, personal assistant, or secretary at an executive level, and be a smart, enthusiastic initiative-taker with a love for organization and detail and an expert knowledge of Microsoft Office and Adobe Acrobat DC. An expert knowledge of Microsoft Word, Adobe Acrobat DC, Excel, and Outlook Discretion and trustworthiness: you will often be party to confidential information. The ability to anticipate, be proactive and take initiative. Facility with learning new information/procedures and putting them into practice. Creative thinking and problem-solving. Good oral and written communication skills. Organizational skills and the ability to multitask. Tact and diplomacy. Legal 2 - 3 Full Time 0000-00-00 00:00:00  

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Floater Legal Secretary

Title : Floater Legal Secretary

Location : New York - Long Island
Refer to Job # MWDJ711158

This is one of the largest firms in the State of California. We met a hiring authority of this firm for lunch recently, and because this individual did not know us, we were seated at the table next to them. We did not talk to them for over an hour of waiting time, until we discovered that the hostess had forgotten to seat us together, and had seated us a table apart. Needless to say, we both got a good laugh out of that. This firm is very strong in most of its practice areas, including litigation, labor and banking work. Some of the more distinguished litigators in the State of California call this firm their home. The management of this firm is also awfully good and has managed to stay small despite the proliferation of massive management committees at other large law firms. Associates at this firm also seem to fraternize together quite well. One recently held a "keg party" at his home for other associates and there was a large and enthusiastic turnout. This is a real quality of life law firm, and the people here seem to enjoy their lives both at and outside of work. Not surprisingly, a firm of this caliber is able to attract top attorneys of all backgrounds and has managed to remain fairly selective in its hiring. We also like the diversity of this firm and its people. Finally, we think the associates working here tend to be quite "chatty," and the partners even seem this way too. We like chatting because we talk on the phone for a living so this firm gets thumbs up from us. This is the ideal spot for bright, ambitious attorneys with solid work experience and outstanding academic achievements.
Floater Legal Secretary The candidate will work for a variety of departments, based upon workload and scheduling. Will include coverage at the Reception desk and evening word processing. Secretaries perform a variety of general duties, including: transcription, typing, editing and proofreading correspondence and legal documents, entering attorney time, billing, electronic filing with the courts, answering telephones, sorting mail, coordinating travel arrangements, expense reimbursements, interacting with clients and maintaining files. Qualifications: Must have: 5+ years of legal secretarial experience in a law firm. Previous experience with legal billing and time entry systems helpful. Must hold a variety of experience in multiple practice areas, including litigation, corporate, and bankruptcy. Must be a proactive "team player" with attention to detail and the desire to work in a fast-paced environment. The ability to multi-task and prioritize assignments to meet deadlines is a must. Strong communication skills are required to interact with other professional staff, attorneys and clients. Strong administrative and legal skills. Strong organizational skills and professional demeanor are necessary assets, along with the ability to prioritize effectively. Strong technical skills are a must, including proficiency with Word, PowerPoint and Excel. Excellent legal secretarial skills, including strong organizational, technical and typing skills, along with an enthusiastic team player attitude and a high work ethic. Excellent knowledge of Microsoft Word, Excel and PowerPoint. Knowledge of MS Office 2016, a plus. Strong word processing skills preferred. Must have proven and effective interpersonal, oral and written communication skills. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # VUKL710975


Legal Secretary The candidate will manage responsibilities that include: reviewing and updating of calendars; Dictation; Entering of Attorneys' time; Drafting of letters/documents; Docketing; Hard copy filing; E-filing; Answering of Partners' telephones. ; The candidate will be assisting two partners and one associate in Litigation. Should have 5+ years of experience working in a law firm. Must have strong MS Office skills (Word & Excel)Knowledge of Timeslips is a plus with a typing speed of at least 75 words per minute and strong computer skills. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Executive Legal Secretary

Title : Executive Legal Secretary

Location : New York - Long Island
Refer to Job # MVFB710947


Executive Legal Secretary The candidate will prepare legal documents and correspondence from draft to final form in support of the firm s litigation department. Should have prior law firm experience (5+ years working for top executives a plus). College degree is plus. Must have solid work history. Should have solid knowledge of MS Word, MS Outlook, and time entry program in a legal environment; knowledge of other MS Office programs or litigation management software a plus. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : New York - Long Island
Refer to Job # EBCC710159


Litigation Legal Secretary The candidate will support attorneys in delivering the highest level of service to internal and external clients alike. Will maintain a professional demeanor and focus and seeks to maximize team contributions and minimize disruption to the workday. Creates, edits, formats and proofreads documents. Prepares legal documents for eFiling and filing via PACER. Communicates to and on behalf of his or her attorney using Firm technology. Prepares new client matter request packet and coordinates approval; coordinates conflict search processes; prepares retainer letters. Enters, tracks and coordinates new client/matter information. Reviews and edits bills according to client billing arrangements. Edits and coordinates client pitches with Marketing Department. Maintains InterAction and/or Extranet data. Maintains electronic and paper files in accordance with Firm guidelines. Maintains and monitors attorney calendars. Coordinates and/or books travel arrangements. Prepares, tracks and maintains attorney expenses in Chrome River. Organizes and coordinates conference calls and client meetings. Must have High school diploma. Associate degree is preferred. Should have 5+ years of legal secretarial experience. Preferably have 10+ years of legal secretarial experience. Must Speak and write in English clearly and succinctly. Able to draft correspondence preferred. Must have good Business Level Math. Should have knowledge of Microsoft Office Suite; Chrome River; InterAction; Carpe Diem- Advanced: Troubleshoots technology issues. Notary Public certificate preferred. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Receptionist - Personal Injury and Criminal Defense

Title : Legal Secretary/Receptionist - Personal Injury and Criminal Defense

Location : New York - Long Island
Refer to Job # YNCY710056


Legal Secretary/Receptionist - Personal Injury and Criminal Defense The candidate will be answering phones, greeting clients, printing, copying, collating and scanning documents and correspondence, scanning and filing incoming mail into firm case management system, managing the firm s litigation calendar, ordering office supplies and overseeing the firm s computer systems and office equipment. Should have strong communication, interpersonal and computer skills. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary - Healthcare

Title : Legal Secretary - Healthcare

Location : New York - Long Island
Refer to Job # OIMU710080


Legal Secretary - Healthcare The candidate will work in Healthcare Department supporting timekeepers. Should have strong MS Office skills and be highly skilled at document editing, providing administrative support, making travel arrangements, preparing correspondence and other clerical tasks. Must have the ability to maintain absolute confidentiality regarding discussions, records, files, documents and information. Must also be able to independently prioritize and manage multiple tasks while satisfactorily meeting deadlines and desired outcomes. Should have extraordinary attention to detail, excellent oral and written communication skills and keen proofreading abilities. Must have 4+ years of secretarial experience (Healthcare) in the legal or professional services industry. A Bachelor s Degree is preferred. Legal 4 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # GUPS709800


Legal Secretary The candidate will do case file management; calendaring and scheduling; electronic court filings; document organization and management; word processing and dictation; preparing discovery pleadings and production; medical records collection and review; and pretrial preparation. Proficiency required in standard computer programs such as Word, Excel, PowerPoint, and Adobe or Nuance PDF. Should have 5+ years of experience in personal injury defense and civil litigation work, with a primary focus on cases in federal court. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary / Administrative Assistant

Title : Legal Secretary / Administrative Assistant

Location : New York - Long Island
Refer to Job # QUIC709693


Legal Secretary / Administrative Assistant The candidate will assist senior level attorneys with daily document production; collate for, submit or e-file with NYS courts; keep track of and enter attorneys billing time, scan and store letters/documents, perform ad hoc assignments. Must have 5+ years of experience. Should have experience with litigation practice. Must know how to collate and e-file with NYS courts. Excellent verbal and written communication skills required. Knowledge of pleadings, motions, letters and other legal documents (understanding and applying statutory types, formats, etc) is essential. Proficiency in Outlook and MS Word (knowledge of Word Perfect also preferred), including creation of table of contents and table of authority is needed. Familiarity with Tabs billing software is a plus. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Executive Legal Secretary

Title : Executive Legal Secretary

Location : New York - Long Island
Refer to Job # QMLM709570


Executive Legal Secretary The candidate should have 5+ years of experience. Ability to work independently and be pro-active with regard to managing day-to-day tasks and attorney calendar is needed. Solid knowledge of MS Word, MS Outlook, and time entry program in a legal environment; knowledge of other MS Office programs or litigation management software is a plus. Very strong typing, grammatical, and proofreading skill is needed. Preparation of legal documents and correspondence from draft to final form in support of the firm s litigation department is needed. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Job Listings of Law Firm Staff