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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # XTNT736776


Legal Secretary Duties : Will prepare attorney correspondence and legal document review heavy edits. Creation/formatting of Power Point presentations. Creation/formatting Excel reports. Scheduling and managing complex travel and meeting arrangements. Submission of legal filings. Time entry and detailed involvement in client billing. Performs other duties as assigned. Requirements : The candidate should have 5+ years' experience in an executive support role, legal secretary experience preferred. Should have discretion and strong analytics ability. Works well in a fast-paced environment, and prioritizes assignments to meet strict deadlines. Composing, typing, and proofreading materials. Should have High School Diploma, Bachelor's Degree preferred. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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IP/Patent Prosecution Legal Secretary

Title : IP/Patent Prosecution Legal Secretary

Location : District of Columbia - Washington
Refer to Job # ROBD736822

This firm is very strong in most practice groups, and in our opinion is an excellent firm to work for. The firm has a long history, and has managed to draw some well-known political figures into its partnership ranks. The associates we have spoken with at this firm describe it as a good place to work and for the most part the associates working here believe that the partners are friendly and accessible. Additionally, the people who work at this firm are all fairly friendly; however, some associates we have spoken with have told us that there appears to be an air of formality to their friendliness. While the Firm does not always get high marks for diversity, much of that has changed in recent years. Additionally, this firm consistently ranks near the top for quality of life issues and the associates who work here all seem to be fairly enthusiastic about the quality of life of the firm. This firm compensates its associates very well, and there are few complaints about compensation issues. While the firm does have a flex time program, many of the associates we have spoken with do not appear that pleased with the program and believe it could use improvement. We should note that one thing that is notable about this firm is that it does appear very well positioned at most times because it is consistently able to generate work and keep its associates in most departments busy.
IP/Patent Prosecution Legal Secretary Duties: Under general supervision, serves as secretary to several patent attorneys but prepares documents and correspondence requiring knowledge of patent prosecution and preparation of corresponding documents such as documents associated with the filing of patent applications, Information Disclosure Statements, Response to Missing Parts, Amendments and other misc. U.S. Patent and Trademark Office responses. Check status of and look up information for U.S. and international patents and apps (e.g., using USPTO PAIR and E2E, WIPO PATENTSCOPE, EPO Espacenet, Questel Orbit, Docket Navigator). Track and report on status of patent applications marked for monitoring. Prepare IDSs (including transmittals and SB/08 forms) for electronic filing at USPTO. Perform post-allowance checks on patent applications. Prepare and mail signature packages to inventors. Prepares documents and correspondence requiring knowledge of legal terminology and document formats associated with U.S. patent prosecution. Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence; this may require spending long periods of time at computer workstation. Schedules appointments and performs other tasks related to maintaining assignments calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation and meal arrangements. Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Answers telephones and delivers accurate and timely messages. Reconciles and submits travel, client development and client expenses for reimbursement through ChromeRiver and reconciles AMEX statements for all assignments. Other miscellaneous job-related duties as assigned. Qualifications: Bachelors Degree Preferred. Preferred Certificate Professional Legal Secretary. Work experience in a law firm environment, or related professional experience is a plus. Strong proficiency in Microsoft Office Suite, especially in MS Word, Outlook, Excel, and PowerPoint. Working knowledge of New Business Intake, LegalKey, Copitrak, InterAction, Intapp Time and Elite software. Ability to communicate effectively, both orally and in writing. Ability to learn and use databases. Ability to work effectively with a wide range of individuals. Ability to multi-task and work well under time constraints. Ability to work well independently and in a team environment. Ability to proofread materials for contextual, grammatical, typographical or spelling errors. Must have strong organizational, decision-making skills and problem-solving skills. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Patent Legal Secretary

Title : Patent Legal Secretary

Location : District of Columbia - Washington
Refer to Job # IKFE736082


Patent Legal Secretary The candidate should have 2 years of patent prosecution experience. Will be responsible for providing administrative and patent prosecution support to prosecution practice groups. Candidates must possess stellar written and verbal communication skills, be detail-oriented, and able to manage multiple changing priorities on a daily basis. Primary Responsibilities: Supporting all areas of patent prosecution, appeals and post grant proceedings including scheduling appointments for timekeepers and clients, organizing, updating and maintaining filing systems of professional, administrative, and prosecution case files. Monitoring and maintaining the Daily Digest for timekeepers' case dockets, investigating case statuses as necessary. Assisting in the preparation of memoranda, correspondence and pleadings, and aiding in the prioritization of workload to ensure deadlines are met. Maintaining current knowledge of U.S. filing procedures and rules relating to patent prosecution as well as filing rules and procedures at the Patent Trial and Appeal Board (PTAB). Maintaining current knowledge of firm and client procedures. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Patent Legal Secretary

Title : Patent Legal Secretary

Location : District of Columbia - Washington
Refer to Job # WXOK734500


Patent Legal Secretary The candidate will prepare drafts and file executed documents for new applications including Provisional, National Phase, Continuation, Divisional, and Continuation-in-Part; Reviewing and processing formalities including Filing Receipts, Notices of Missing Parts, and Notices of Publication; Prepare and file Information Disclosure Statements; Keep up to date on USPTO rules; Revise documents, including generating tables of content and authorities; Make travel arrangements and process expense reports; Time entry, transcribe dictation, file maintenance and attention to billing matters; and Perform other related administrative duties as assigned. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary / Legal Assistant

Title : Legal Secretary / Legal Assistant

Location : District of Columbia - Washington
Refer to Job # LBTF734406


Legal Secretary / Legal Assistant The candidate will handle duties that include: Document preparation; scheduling depositions; court filings; organization and maintenance of discovery files; trial preparation, expense reports; travel arrangements; time entry; billing edits; and other traditional support functions. Must have knowledge of filing procedures in local Circuit and District Courts. Prior experience in a Civil Litigation law firm is a plus. Must have familiarity with document management systems. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Practice Assistant/legal Secretary

Title : Practice Assistant/legal Secretary

Location : District of Columbia - Washington
Refer to Job # OKVE732894


Practice Assistant/Legal Secretary The candidate will prepare legal documents and correspondence from draft. Manage documents: upload documents to the document management system(DMS); scan, save to DMS and distribute matter-related hard copy correspondence. Organize and maintain matter files, retrieve matter files, and prepare files for closing in accordance with Records Department procedures. Prepare and submit expenses and invoices for payment and submit check requests as needed. Enter attorneys time into time management system accurately and as needed; verify client/matter numbers and practice codes. Manages attorneys calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required. The candidate should have a High school diploma or GED (Bachelors degree preferred) and 3-5 years of litigation assistant experience or an equivalent combination of education and experience. FERC experience preferred. Experience e-filing in both state and federal courts is a must. Should be proficient in Microsoft Office 2013, Outlook and Elite/Intapp (or other comparable time and billing software). Legal 3 - 5 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # WVCW732588


Legal Secretary The candidate will directly support litigation attorneys. Create, edit and proofread legal documents, spreadsheets, and other materials. Copy, print and assemble same; Prepare documents for court filings, both in hard copy and electronic, including creating TOCs and TOAs both manually and electronically; Manage incoming mail and answering multi-line telephones; Enter attorney's time and expenses; Make, manage, and coordinate domestic and international travel; Make, manage, and coordinate conference room set ups, conference calls, catering, equipment, and all arrangements needed for internal and external meetings; Review and edit pro formas and prepare client bills; Assist with the preparation of all materials for arbitrations, hearings, trials, and the like. Attend as an on-site assistant when needed; Maintain client listing, contacts lists, and a filing system both in hard and soft copy; Perform other typical legal secretary tasks as assigned. Prior legal secretary, or comparable experience, required. Proficiency with Microsoft Office Suite and the ability to type 50 wpm required. Knowledge of Elite and document management systems are a plus. Bachelor's Degree preferred. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Patent Legal Secretary

Title : Patent Legal Secretary

Location : District of Columbia - Washington
Refer to Job # MQWK732386


Patent Legal Secretary The candidate will manage caseload for a specific client team or attorney group; Detailed knowledge of billing and accounting activities; Detailed knowledge of USPTO e-filing procedures; Detailed knowledge of U.S. patent prosecution requirements; Detailed knowledge in preparing responses to office actions and other USPTO correspondence; Maintain docket of filing deadlines as necessary for work assignment in adherence to established policies and procedures to meet demands of Firm clients and legal staff; As necessary, search appropriate databases for patent technical literature and other pertinent information; Prepare reporting letters to clients and billing, as needed; Updating of status charts, time entry and general filing of all incoming and outgoing documents; Administrative tasks such as opening of new client/matter numbers, submitting conflict checks, travel arrangements, time sheets and expense reports; Respond to inquiries from clients, timekeepers and staff regarding prosecution status and USPTO and/or client specific patent prosecution policies and procedures. The candidate must have minimum of 3 years of experience in patent prosecution. Should have detailed knowledge of USPTO policies and procedures. Must have previous experience in docket management. Should preferably have strong billing experience highly. Must have strong computer skills including an advanced knowledge of MS Word and document management knowledge, iManage/Mailsite preferred; some knowledge of MS Excel, PowerPoint and computerized billing preferred. Should have ability to work in a team-focused environment. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # KKDC732119


Legal Secretary The candidate maintains schedule and calendars of timekeepers as assigned. Manages all channels of communication including correspondence, telephone, and email. Types typical legal and administrative documents including correspondence, memos, letters, charts, check requests, new matter memos, briefs, pleadings, agreements, and other such documents specific to the timekeepers' areas of practice. Organizes and schedules small and large meetings in person and/or via conference calls. May include arranging for conference rooms and meals. Makes extensive travel arrangements. Proofreads all work for errors, including reading documents for content and context. Submits conflicts requests and preparation and submission of new business intake forms for new clients and/or new matters, including preparation of appropriate accompanying engagement letter. Inputs attorney time into 3E, reviews for accuracy and corrects any errors. Reviews client billing for accuracy; edits content/grammar. Performs administrative functions such as preparing check requests for vendor statements and other administrative tasks. The candidate should have a High school degree, some college degree is preferred. Should have 3+ years Executive Assistant level experience in a legal or other professional services environment. Must have advanced knowledge of and technical savvy with firm systems and resources including Microsoft Office, Concur, Skype, attorney timekeeping program and billing and accounting software. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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