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35 matches | 11 - 20 displayed 
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Senior Legal Secretary Litigation

Title : Senior Legal Secretary Litigation

Location : California - Los Angeles
Refer to Job # FXMN736307


Senior Legal Secretary Litigation The Candidate will be responsible to support multiple attorneys. Greet and interact with clients in person, by phone, and email. Assist attorneys with information gathering and research for cases and trial preparation. Research legal publications and databases to find laws, decisions and information pertaining to cases. Prepare and work on legal documents including complaints, discovery, motions, agreements, disclosure documents and other government filings. File court documents in courts and complete other filings with government agencies. Communicate with court officials and opposing counsel for attorneys. Help lawyers prepare for arbitration, depositions, hearings, mediations, and trials. Handle incoming and outgoing phone calls and mail. Assist in creating and finalizing letters. Manage attorneys calendars; schedule meetings and appointments. Maintain organized paper and electronic files, including documents and correspondence. Perform wide ranging other assistant duties as they arise. The candidate should have 5+ years experience in Franchise Litigation or Business Litigation. Legal secretary certification from Legal Secretaries International, Inc., National Association of Legal Secretaries or the like is preferred, but not required. Demonstrate ethical conduct and ensure client confidentiality. Excellent research and organizational skills. Superb written and oral communications skills. Must have Court Filing experience with State, Federal, Appellate, Arbitration Filings, TM Trial and Appeals Board. Strong skills in word processing, databases (ProLaw), email, and Microsoft Office software (Outlook emails and calendaring), Word, Adobe. Preferred experience with Copyright/Trademark Litigation (not REQUIRED). Must be able to format documents with both TOA/TOC (REQUIRED). Trial preparation experience (REQUIRED). Must be eligible to become a notary public (REQUIRED). Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Assistant

Title : Legal Secretary/Assistant

Location : California - Los Angeles
Refer to Job # LSPI736355


Legal Secretary/Assistant The candidate will responsible for provides litigation practice support to the firms attorneys and their clients; maintaining positive contact with attorneys and support staff (both internal and external), clients and vendors. Observes confidentiality of client and firm matters. Responsibilities include litigation support functions including court filings and legal calendaring; word processing, filing, time entry, answering telephones and faxing; scheduling meetings and conference rooms, making travel arrangements, submitting expense reports, calendar maintenance, and handling daily mail. Also responsible for maintaining various lists including client/matter numbers, name and address lists. All legal secretaries are expected to work as a team, assisting with overflow work, maintaining an excellent rapport with service departments and following procedures and guidelines. Sends copies of all appropriate dates to firm Central Docketing Department and works with them to ensure that all dates recorded are accurate; inputs relevant entries in attorneys Outlook calendar. Drafts and types various kinds of documents, including correspondence, pleadings, memoranda; proofreads documents for errors and corrects errors; assembles case binders. Schedules/calendars appointments such as depositions, production of documents, client meetings, trials, court hearings and appearances. Schedules messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel and other types of errands. Coordinates court filings including filing of pleadings via electronic filing procedures as mandated and approved by the court. Reviews, sorts and distributes mail; reviews and calendars due dates from documents, letters and other mail received. Answers telephones and records messages, as necessary. Reviews client billing for accuracy; edits content/grammar using the firms billing application. Performs administrative functions such as preparing check requests for vendor statements, expense reports and other administrative tasks. Maintains Outlook Calendars; organizes and schedules small and large meetings in person and/or via conference calls which may include arranging for conference rooms and meals. Works with attorneys to monitor incoming fax and email regarding client matters. Maintains and updates client files and emails following the Firms electronic document management system procedures. Maintains accurate and up-to-date lists such as name/address, client/matter numbers, and legal document service lists. Follows firm procedures to open new business following established New Business Intake procedures. Performs any other administrative tasks as may be assigned by the attorneys or Business Manager. The candidate must have High School Diploma or equivalent required. College degree or equivalent experience. Should have 5+ years experience as a legal secretary in order to be familiar with court rules, procedures, calendaring requirements. Must have ability to proficiently use firm provided software programs for word processing, document management, timekeeping, business expense claims, check requests for vendor expenses (Ex: Microsoft Outlook, Word, Excel, Powerpoint; PDF editing software), perform non-complex arithmetic calculations when verifying calculations on forms and documents and when maintaining records and files at a level normally acquired through high school or the equivalent. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # ZERP736366


Legal Secretary The candidate prepares, edits and proofreads a variety of documents, e.g. correspondence, agreements and pleadings. Manages and assists with complex document production. Must be proficient in E-filing in Federal and State courts. Maintains calendars to include coordination and scheduling meetings, depositions, conference calls, sends calendar invites and reminders, reserves conference rooms. Tracks deadlines and status of cases/matters, and updates attorneys on court deadlines. Answers telephones taking detailed messages. At request of attorneys, provides follow up and interacts with clients, outside counsel and others. Maintains confidential information in a professional and trustworthy manner. Must have 5-7 years of litigation experience in a law firm. Labor and Employment and Professional Liability Defense law experience a must. Thorough knowledge of court rules and filing procedures a must. Should have computer proficiency (MS Office - Word, Excel and Outlook). Must have intermediate to advanced technical skill in Microsoft Office. Experience with Compulaw and NetDocs strongly preferred. Legal 5 - 7 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Trust and Estate Planning

Title : Legal Secretary - Trust and Estate Planning

Location : California - Los Angeles
Refer to Job # RUBV736239


Legal Secretary - Trust and Estate Planning The candidate will be responsible for providing administrative support to trust and estate planning attorneys/paralegals. Preparing, revising, proofreading and redlining legal documents. Creating copying and mailing correspondence to clients and various government agencies. Organizing, preparing and mailing estate planning binders. Tracking certified mailings and overnight deliveries. Significant contact with clients by phone and correspondence. Maintaining client and general files, as well as attorney contacts (hard copy and electronic). Calendaring appointments, booking conference rooms and meals. Transcribing voice recordings. Entering time for attorneys. Processing client bills and expense reimbursements. Maintaining tickler systems. 3-5 years' experience as a Trust and Estate Planning Legal Secretary in a law firm is preferred. Superior oral and written communication skills are required. Should be proficient knowledge of Outlook, Word and Excel. Familiarity with FileSite document management, and CMS (time entry and expense reimbursement) systems is required. High School diploma is required, Bachelor's Degree is preferred. 3+ years law firm experience is required. Work authorization of United States is required. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary (Labor and Employment)

Title : Legal Secretary (Labor and Employment)

Location : California - Los Angeles
Refer to Job # XNRG736001


Legal Secretary (Labor and Employment) The candidate is responsible to create, edit, format and proofread documents, spreadsheets and presentations. Prepares legal documents for court filing and electronic filing. Promptly responds to attorney requests via written, verbal or electronic communication. Effectively and efficiently manages work and information requests, including document management, scheduling and coordination of Firm resources. Helps attorneys and team members apply new technology to improve efficiency and quality of work product. Hands off work with detailed instructions to team members so that the work product is not compromised. Smoothly handles multiple demands and shifting priorities across all Firm offices. Maintains Extranet data and FTP sites for attorneys and clients. The candidate must have a High school diploma while Associate or Bachelors degree is preferred. 5+ years of legal secretarial experience in litigation is needed. 10+ years of legal secretarial experience in litigation is a plus. Must be able to speak and write English clearly and succinctly. Drafts correspondence is preferred. Expert Microsoft Word; Microsoft Outlook, Intermediate Microsoft Excel and PowerPoint skills are must. Advanced Computer skill are preferred. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # XJLN735586


Legal Secretary The candidate will responsible for electronically file documents in the court systems, both federal and state. Submit expense reimbursements on behalf of assigned attorneys. Assist attorneys with billing time entries. Coordinate with accounting department on billing and related administrative matters. Proofread all documents for grammatical, typographical or spelling errors, and completeness prior to distribution or filing. Maintain and organize physical and electronic files. Follow the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system. Draft standard pleadings, correspondence, memoranda and other documents. Possess high level of awareness and protection of confidential information. Exhibit good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.). Consistently provide friendly and helpful telephone support and/or receptionist relief. Regularly anticipate the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., draft correspondence, prepare materials for meetings in advance). Routinely review and follow-up on client deadlines and calendar appointments. Coordinate and make necessary arrangements for traveling attorneys as well as coordinate meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations). Assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. Manage the conflict check and client intake process for new matters. Consistently and professionally communicate with clients, opposing counsel, vendors, and firm personnel. Consistently complete assigned tasks when expected while managing multiple assignments and/or deadlines. Review and follow-up on client deadlines, emails, and calendar appointments. Develop, implement, and maintain systems to promote organization and efficiency. Must have a paralegal certificate in the state of California. Must possess a 5+ years of experience as a legal secretary or paralegal in a heavy litigation firm, experience in labor and employment law strongly preferred. Should have experience maintaining and organizing digital files while supporting attorneys on a day-to-day basis. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Corporate /Healthcare Transactional Legal Secretary

Title : Corporate /Healthcare Transactional Legal Secretary

Location : California - Los Angeles
Refer to Job # OMLL735451

This is one of the largest firms in the State of California. We met a hiring authority of this firm for lunch recently, and because this individual did not know us, we were seated at the table next to them. We did not talk to them for over an hour of waiting time, until we discovered that the hostess had forgotten to seat us together, and had seated us a table apart. Needless to say, we both got a good laugh out of that. This firm is very strong in most of its practice areas, including litigation, labor and banking work. Some of the more distinguished litigators in the State of California call this firm their home. The management of this firm is also awfully good and has managed to stay small despite the proliferation of massive management committees at other large law firms. Associates at this firm also seem to fraternize together quite well. One recently held a "keg party" at his home for other associates and there was a large and enthusiastic turnout. This is a real quality of life law firm, and the people here seem to enjoy their lives both at and outside of work. Not surprisingly, a firm of this caliber is able to attract top attorneys of all backgrounds and has managed to remain fairly selective in its hiring. We also like the diversity of this firm and its people. Finally, we think the associates working here tend to be quite "chatty," and the partners even seem this way too. We like chatting because we talk on the phone for a living so this firm gets thumbs up from us. This is the ideal spot for bright, ambitious attorneys with solid work experience and outstanding academic achievements.
Corporate /Healthcare Transactional Legal Secretary The candidate will be supporting additional associates. Will be serving in inter-office communications, calendar and travel scheduling, electronic and hard copy file management, document production, attorney expense reports, general mail distributions, and management and distribution of client invoices. Must preferably have large firm experience working for a Partner with a very demanding practice. Must possess excellent language and grammar skills, proofreading and a typing speed of 70 80 WPM (testing required). Should have 5+ year of large law firm experience. Knowledge of PowerPoint and MS Excel spreadsheets would be helpful. Work requirements: utilize iManage/DeskSite document management system supporting Windows XP and Microsoft Office Suite 2010, pdfDocs, Change Pro, Adobe Acrobat, Intapp Time Entry System, InterAction (electronic contact management), AccuRoute scanning software, and appropriate Internet-related date searches and communications. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # JGIO735284

This is one of the largest firms in the State of California. We met a hiring authority of this firm for lunch recently, and because this individual did not know us, we were seated at the table next to them. We did not talk to them for over an hour of waiting time, until we discovered that the hostess had forgotten to seat us together, and had seated us a table apart. Needless to say, we both got a good laugh out of that. This firm is very strong in most of its practice areas, including litigation, labor and banking work. Some of the more distinguished litigators in the State of California call this firm their home. The management of this firm is also awfully good and has managed to stay small despite the proliferation of massive management committees at other large law firms. Associates at this firm also seem to fraternize together quite well. One recently held a "keg party" at his home for other associates and there was a large and enthusiastic turnout. This is a real quality of life law firm, and the people here seem to enjoy their lives both at and outside of work. Not surprisingly, a firm of this caliber is able to attract top attorneys of all backgrounds and has managed to remain fairly selective in its hiring. We also like the diversity of this firm and its people. Finally, we think the associates working here tend to be quite "chatty," and the partners even seem this way too. We like chatting because we talk on the phone for a living so this firm gets thumbs up from us. This is the ideal spot for bright, ambitious attorneys with solid work experience and outstanding academic achievements.
Legal Secretary The candidate will assist on Court filings including e-filing. Will assist on preparation of estate plan documents utilizing forms. County recordings. Calendaring court filings and other deadlines. Client intakes including engagement letters and conflict waivers. Manage and plan calendar of all filings, appointments, conferences and meetings. Compose letters. Revise documents, including redlining and proofreading. Attorney timesheets and expense summaries. Schedule conference calls and on-site/off-site meetings. Arrange and coordinate travel arrangements. Filing. Other duties as assigned. Must have 8 years secretarial experience. Must have the ability to prioritize and work independently in a fast paced environment. Should be computer proficient in MS Word and have experience working with a document management system. Outlook, Excel, PowerPoint and shorthand experience is a plus A typing speed of 85+ wpm is required, as well as excellent proofreading, spelling, grammar and punctuation. Deadline : February 5 Legal 8 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # DVCO734973


Legal Secretary The candidate will handle plaintiffs side business, employment, wage and hour, and personal injury litigation. Will handle duties that include: Speaking with and updating current clients about their case status; Answering calls; Arranging service for legal documents; Following up on court filings; Calendaring deadlines; Scanning documents; Following up with prospective clients; Client intake; Following up with doctors offices regarding medical records and bills; Negotiating liens; Assisting attorneys and paralegal with filings, calendaring; Accounts receivables follow-up; Drafting Engagement Agreements; Sending Engagement Agreements; Accounts Receivable; Accounts Payable; Proof-reading documents. Must have 1 year assistant experience. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # NSWM734873


Legal Secretary Responsibilities: Electronically file documents in the court systems, both federal and state. Submit expense reimbursements on behalf of assigned attorneys. Assist attorneys with billing time entries. Coordinate with accounting department on billing and related administrative matters. Proofread all documents for grammatical, typographical or spelling errors, and completeness prior to distribution or filing. Maintain and organize physical and electronic files. Follow the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system. Draft standard pleadings, correspondence, memoranda and other documents. Exhibit good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.). Consistently provide friendly and helpful telephone support and/or receptionist relief. Regularly anticipate the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., draft correspondence, prepare materials for meetings in advance). Routinely review and follow-up on client deadlines and calendar appointments. Coordinate and make necessary arrangements for travelling attorneys as well as coordinate meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations). Assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. Manage the conflict check and client intake process for new matters. Consistently and professionally communicate with clients, opposing counsel, vendors, and firm personnel. Consistently complete assigned tasks when expected while managing multiple assignments and/or deadlines. Review and follow-up on client deadlines, emails, and calendar appointments. Develop, implement, and maintain systems to promote organization and efficiency. Qualifications: Must possess 10+ years of experience as a legal assistant or paralegal in a heavy litigation firm, experience in labor and employment law strongly preferred. Will be organized, have excellent written and verbal communication skills, pay careful attention to detail, be at work on time every day, and work well with others; including lawyers, legal assistants and accounting personnel. Proficiency in Document Management Systems, Microsoft Word, TOC/TOA, Nuance PDF, Adobe Acrobat, Outlook, PowerPoint, ChromeRiver and proofreading/formatting is required. The ability to learn to use new software readily with a strong aptitude for technology. Good work ethic with a no task is too small attitude. The ability to remain flexible and adjust to changing work assignments. A broad understanding of pleadings, motions and discovery procedures. Must be proficient with e-filing in both state and federal courts. Experience maintaining and organizing digital files while supporting attorneys on a day-to-day basis. Legal 10 - 0 Full Time 0000-00-00 00:00:00  

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35 matches | 11 - 20 displayed 
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