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17 matches | 11 - 17 displayed 
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Legal Secretary - Environmental

Title : Legal Secretary - Environmental

Location : Texas - Houston
Refer to Job # GAXW709790

This firm is very strong in most practice groups, and in our opinion is an excellent firm to work for. The firm has a long history, and has managed to draw some well-known political figures into its partnership ranks. The associates we have spoken with at this firm describe it as a good place to work and for the most part the associates working here believe that the partners are friendly and accessible. Additionally, the people who work at this firm are all fairly friendly; however, some associates we have spoken with have told us that there appears to be an air of formality to their friendliness. While the Firm does not always get high marks for diversity, much of that has changed in recent years. Additionally, this firm consistently ranks near the top for quality of life issues and the associates who work here all seem to be fairly enthusiastic about the quality of life of the firm. This firm compensates its associates very well, and there are few complaints about compensation issues. While the firm does have a flex time program, many of the associates we have spoken with do not appear that pleased with the program and believe it could use improvement. We should note that one thing that is notable about this firm is that it does appear very well positioned at most times because it is consistently able to generate work and keep its associates in most departments busy.
Legal Secretary - Environmental The candidate will primarily responsible for maintaining client bills and working in conjunction with our billing department to ensure client bills are processed in a timely manner. Will reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails specific invoices to clients. Inputs lawyer time utilizing the firm s time entry software on a daily basis. Will reviews available client billing guidelines for invoicing for lawyers; advise billing lawyers and billing department of any special exceptions and changes noted in billing guidelines so the special exceptions may be incorporated on client level and/or matter level. Works with underwriting bills, including approved timekeepers, rate charts, billing agreements, special exceptions, styles, electronic billing and general billing processes. Will maintains chart of invoices throughout the year in order to follow up on overdue payments, keep track of electronic billing as well as status of submitted invoices. Will provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence; this may require spending long periods of time at computer workstation. Schedules appointments and performs other tasks related to maintaining assignments calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation and meal arrangements. Assist lawyers with paying State Bar and specific court dues and helps track CLE credits. Will organizes and manages financial duties for four different coalition groups by maintaining an Excel spreadsheet. Oversees the preparation and distribution of client memoranda and notebooks. Coordinates outsourced copy jobs; provides photocopying and/or scanning of correspondence, documents and other printed materials. Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer s review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, etc. Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Answers telephones and delivers accurate and timely messages. Interacts with clients, vendors, lawyers and staff to maintain good relations. Maintains workstation and surrounding area which may require lifting, squatting, kneeling or bending. Closes files per lawyer requests; this may require lifting file bank boxes containing client files. Reconciles and submits travel, client development and client expenses for reimbursement through Metastorm and reconciles AMEX statements for all assignments. Other projects as assigned by the Secretary Services Manager, Partner in Charge and Office Administrator. The candidate must have High School Diploma; some college and/or PLS Certification desirable. Should have minimum of 5 years work experience in a law firm environment, or related professional experience. Should have knowledge of legal terminology and of court system and rules for filings and correspondence. Knowledge of electronic client invoicing. Should have ability to gather data, compile information and prepare reports. Should have strong organizational and records management skills. Should have ability to communicate effectively and with tact and diplomacy, both orally and in writing. Ability to maintain confidentiality of all information. Advanced computer and software application skills. Ability to organize and prioritize numerous tasks. Working knowledge of Microsoft Office Suite, including MSWord, Outlook, Excel, PowerPoint, etc. Working knowledge of New Business Intake, LegalKey, Copitrak, InterAction, Intapp Time and Elite software. Should have knowledge of Metastorm and BB Conference Scheduler software. Ability to learn and use databases. Ability to work effectively with a wide range of individuals. Ability to multi-task and work well under time constraints. Ability to work well independently and in a team environment. Ability to proofread materials for contextual, grammatical, typographical or spelling errors. Must have strong organizational, decision-making skills and problem solving skills. Must be reliable, a self-starter and have a professional demeanor. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # IGRV709704


Legal Secretary The candidate will manage daily processing of incoming mail, including email. Will handle calendar meetings, hearings, depositions, mediation and filing deadlines. Maintain paper and electronic case files. Update mediation spreadsheet and verifies data is accurate. Schedule depositions including obtaining court reporter and preparing Notice of Deposition. Schedule mediation including notifying all parties and ensuring mediation fees are obtained prior to mediation. Preparation of outgoing documents through word processing and/or proofreading and editing of documents. File documents with various local, state and federal courts. Interact with opposing counsel, clients and others to facilitate scheduling of depositions, meetings, mediation, etc. Produce draft of legal documents from forms as requested by attorneys and/or paralegals. Maintain client confidences. Performs other related duties as required. Should have 2+ years of pqe. Must be proficient in MS Word/Excel/Outlook and have some experience with Time Matters, PCLaw or other case management software is needed. Bilingual Spanish is preferred. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Assistant

Title : Legal Secretary/Assistant

Location : Texas - Houston
Refer to Job # CLRB708379


Legal Secretary/Assistant The candidate will be responsible for accurate and timely completion of all levels of administrative and assistant work assigned by Partners and Associates. Notebook prep for hearings, depos, trial, etc. Bates-stamping. Calendaring. Travel coordination. Attorney CLE administration. Attorney license renewals, etc. Miscellaneous general office duties to include answering phones, copying, scanning, faxing, and general kitchen housekeeping. Work autonomously with limited guidance. Organize and prioritize own workload and help attorneys with their organization. Meet deadlines. Use own judgment in decision making to solve problems and achieve business outcomes. Take the initiative in handling projects and anticipating what needs to be done. Understand and follow specific and detailed instructions in oral and written form. Qualifications: Must observe confidentiality on all client matters and adhere to all procedures and guidelines set by the firm. Considerable knowledge of legal procedures and terminology along with the ability to follow complex instructions and work on his/her own initiative under limited supervision is desirable. Must have superior organizational skills. Job requires strict adherence to deadlines and requires an extremely responsible individual. Typing skills and knowledge of Word required. Exemplary oral and written communication skills. Excellent attention to detail, including using correct spelling and grammar. Excellent client relation skills. Can-do attitude and flexible approach. Strong ability to review, edit, revise, and format legal documents, letters, memos, discovery, etc. with special emphasis on checking for content and context through grammar and sentence structure. Ability to file in Federal and State court using Pacer and ProDoc. Be proficient at communicating and coordinating with court reporters, process servers, clerks of court, litigation services, etc. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # JSUG708113


Legal Secretary The candidate will be responsible for supporting the individual attorneys and/or paralegals to whom assigned for specific, day-to-day drafting, transcriptions, and revisions of legal documents via electronically or directly. Should have high school diploma is required; a four-year college degree is preferred. Must have previous work experience including strong secretarial skills, word processing, general office procedures and filing techniques, along with the ability to concentrate on details, organize work, and work with a wide spectrum of individuals. Able to handle diverse practices, be a team player, and be a liaison between the client and the attorney. Ability to communicate accurately and professionally with clients is a must. strong proofreading skills, organizational skills and attention to detail. Additionally, discretion and the capacity to maintain confidentiality with regard to all client and firm matters are imperative. Highly skilled with Microsoft Office programs, particularly Word, Outlook and Excel. Familiarity with document management software, such as iManage and/or FileSite, time entry programs, specifically Elite Webview, and change-tracking programs, including Change-Pro is preferred. Knowledge of client relationship management software, particularly InterAction, is strongly desired. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # BCIA707876


Legal Secretary The candidate will work with excellent attorneys who handle a full range of cases, including commercial, tort, employment, etc., as well as appeals in federal and state appellate courts. Will support a group of litigators that need customary support work, including: Transcribing dictation, Scheduling depositions, hearings, and other proceedings, Helping the attorneys prepare for daily litigation tasks, Handling court filings and becoming familiar with court s and firm s e-filings, Entering the attorneys time and assistance with billing, Scanning documents for preservation in the firm s e-filing system. Calendaring deadlines. Help with travel arrangements and reimbursement of expenses. Formatting and filing appellate briefs and large motions. Should have 10+ years of legal secretary experience and 5+ years of experience in litigation in a law firm. Should have strong computer skills, including styles, table of contents and keyboard short cuts. Experience filing in all federal and state courts is essential. Appellate experience is a plus. Should have great proofreading skills. Excellent Microsoft Word Skill is essential. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Litigation

Title : Legal Secretary - Litigation

Location : Texas - Houston
Refer to Job # VBEU707544


Legal Secretary - Litigation The candidate will include word processing, organizing and prioritizing daily workload and full administrative support, calendaring of all legal documents and its maintenance, coordinating work between offices and firm wide departments, scheduling of meetings and conference rooms, reviewing client billing for accuracy, completing time entries, making travel arrangements (domestic and international), submitting expense reports, managing the calendar of a busy team and working well in a fast paced environment. Should have 3-5 years of experience in commercial litigation, ability to handle a wide variety of legal support requiring organization skills, extreme accuracy and attention to detail. Excellent proofreading skills are essential. Proficient in the MS Office Suite programs, including MS Word s advance functions, and experience with document management and integrated computer applications is required. A working knowledge of Change-Pro is a plus. A background in litigation is required, including knowledge of various court rules and requirements for filing and service of documents. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # LSUO707621


Legal Secretary The candidate responsibilities will include: Review of incoming mail and memoranda; Diary response dates for pleadings and discovery; Calendar appearance dates; Confirm all appearances (with clients, court reporters, witnesses, and experts, etc.); Request continuances or extensions as needed; Schedule all depositions of parties, witnesses, experts, etc. (includes preparation of notices, extensive telephone contact, confirming letters, check requests, etc.); Arrange for court reporters, interpreters, videographers, conference rooms for depositions, and prepare calendar slips; Prepare subpoenas for service; Arrange for messengers for pick-up and/or delivery; Arrange for photocopying, service, mail, faxing, and/or personal delivery; Schedule/coordinate all travel arrangements; Answer phones, assist caller when possible, take messages, check voice mail, and return calls; Open and close files (New Matter Memos; Closed Matter Memos instructions to file room); Process cost invoices; Process expense reports. Must have 5+ years of legal secretarial experience. Should have knowledge of both State and Federal court rules/calendaring. Knowledge of all local, state, and federal court procedures and requirements is required. Knowledge of all applicable deadline/cut-off dates for trial, etc is needed. Computer literacy (Microsoft Office, NetDocuments, eDockets, etc.) is needed. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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