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19 matches | 11 - 19 displayed 
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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # RCRL734417


LEGAL SECRETARY (CHICAGO) The candidate will support to assigned attorney(s) which may include typing, drafting documents, answering phones, scheduling appointments, calendar management, dictation, opening and distributing mail. Deals with sensitive, confidential information and ensures that day to day support for team runs smoothly and effectively. Prepares legal documents, correspondence, memos, letters and reports. Assists with drafting and preparing documents such as contracts and agreements. Establishes and maintains files and enters data into spreadsheets. Sends and retrieves documents from Records as needed and follows work flow procedures as it relates to opening/closing matters and generating engagement/disengagement letters. Answers phone, deals with routine inquiries for both internal and external contacts; refers calls to other contacts as needed and takes thorough messages. Utilizes strong communication skills, both written and verbal. Maintains a courteous and service driven demeanor at all times. Maintains attorney calendar(s) and contact lists as requested. Arranges all aspects of both internal and external client meetings and conferences. Stays apprised of calendars and actively communicates changes or reminders as needed. Coordinates all business-related travel arrangements for direct report attorneys. Submits all business-related expenses for reimbursement on behalf of the attorney(s). Maintains familiarity with legal terminology, working knowledge of applicable court filing rules, including electronic filing protocols in state and federal courts, basic legal procedure and law firm document protocol. Has knowledge of legal document formats such as contracts, agreements, briefs, summonses, complaints and motions. Ensures a high level of service when interacting with clients, opposing counsel, and other related internal and external contacts. Maintains discretion and sound judgment when interacting with others both external and internal to the Firm. Assumes a helpful, proactive and professional manner at all times when dealing with both internal and external clients. Supports and cultivates service standards as expected by the Firm. Operates standard office equipment such as computers, photocopiers, calculators, and uses required software applications to effectively perform job duties. Scans and cleans up documents utilizing scanner equipment and software. Convert and format documents from other software applications. Records, edits, and submits timesheets through time and billing system. Coordinates and oversees attorney billing; works with Billing personnel to timely format and send monthly bills to clients. Takes initiative to build on existing skills through both self-directed development, as well as Firm sponsored training programs. Shows willingness to share knowledge of specialist with others in the Firm. Uses initiative and creativity to solve problems and research information to advance matters. Performs other duties and responsibilities as assigned. The candidate have a Bachelor's Degree is required. Must have 7+ years of experience. Must have prior experience supporting Corporate or Transactional attorney(s). Keyboarding skills of at least 65 wpm is must. Advanced skills in MS Word, Excel, Outlook and PowerPoint is a plus. Effective oral and written communication skills are preferred. Legal 7 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # KYDW734256


Legal Secretary The candidate will prepare legal filings: format documents, pull exhibits, proofread and redact documents. Will serve in e-file court filings. Open new matters. Document management and organization, and saving to network. Prepare cover letters for attorney bills. Schedule conferences and depositions, maintain attorney calendars. Manage bills for third party vendors, process check requests and follow up with accounting. The candidate should have 5+ years of experience with defense litigation. Experience with insurance defense is a plus. Exceptional litigation skills with strong knowledge of State and Federal Court rules essential. Strong written and verbal communication skills in order to communicate effectively with clients, vendors and attorneys needed. Excellent organizational skills essential. Proficiency in Microsoft Office (Word, Outlook, Excel) essential. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary- Ip Prosecution

Title : Legal Secretary- Ip Prosecution

Location : Illinois - Chicago
Refer to Job # ZYCM734013

This large international New York law firm founded in 1934 has established a full-service presence. Clients include large corporations and individuals as well as small and medium-sized businesses. The firm represents a wide range of industrial, financial and commercial enterprises, both publicly and privately held. Firm lawyers represent clients in every state as well as numerous foreign jurisdictions. The firm is organized by legal specialization: corporate, e-commerce, employee benefits, estate planning, government and regulatory affairs, health law, intellectual property, international, litigation and tax. This firm offers competitive salaries and many firm lawyers also practice interdepartmentally distinguishing them from many other large law firms.
Legal Secretary- IP Prosecution The candidate will provide administrative and secretarial support for attorneys in the Intellectual Property Practice Group. Prepare IP Prosecution specific documents, forms, spreadsheets and presentations including U.S. Patent prosecution filings, reporting letters to clients, documents received from the PTO, draft applications and amendments. Provide legal and non-legal administrative support to attorneys and clients. Request drawings from draftsman for review and revision and obtain copies of patents. Maintain dockets on a regular schedule and send reminders to attorneys as necessary. Process intake of new clients; create client files; search and print reports. Work with assigned billing specialist to prepare invoices, create cover letters, and mail invoices. Coordinate meetings including setting up videoconference/calls, requesting meeting room service, equipment, catering. Organize and maintain files. Organize and maintain contacts and calendar. Manage phones including: incoming calls, messaging, transfers and conference calls. Schedule travel; process expense reports, check requests and business development activity. Enter and release time for timekeepers; print reports as requested. The candidate should preferably have Bachelors Degree. Must have 5+ years of experience working as an IP Prosecution legal secretary and 3 years in a professional services environment. Strong knowledge of steps involved in patent prosecution from application filing to issuance of patents. Demonstrated proficiency in Microsoft Office, Outlook, Adobe Acrobat and Adobe Pro, Document Management, time entry systems and IP Prosecution specific databases including Inprotech or CPI. Strong attention to detail required. Professional interpersonal communication skills, both verbal and non-verbal. Excellent teamwork and collaboration skills essential. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # FTQH733625


Legal Secretary The candidate will be responsible for providing secretarial and administrative support to attorneys and other specialized assistance to administrative personnel. Must have strong written and oral communication skills; strong scheduling skills; ability to interact with clients; strong technology skills including ability to learn new databases, perform research on the internet; and to perform functions associated with administrative tasks including time and expenses; travel; ability to assist in document management for cases; excellent litigation skills. High school diploma is required. Some college or degree is preferred. Expertise in Windows and MS Office applications is essential. Must have strong organizational, time management and attention to detail skills. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Illinois - Chicago
Refer to Job # URDF733422


Litigation Legal Secretary The candidate will be responsible for assisting legal personnel in the performance of complex and specialized clerical duties relating to all aspects of the legal process. This person must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position. Manage all aspects of administrative practice, including legal and non-legal processes. Prepare and draft correspondence, memos, and legal documents according to legal staff and Firm requirements using word processing and document management systems. Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or courier services as required. Answer, provide assistance during, and appropriately direct telephone calls for legal staff members as needed. Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for legal staff members. Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling. Manage the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact. Higher education or coursework related to the legal field preferred. 5 years of experience as a litigation legal secretary preferred. Should have excellent clerical skills and knowledge of grammar, spelling and punctuation. Must have exceptional customer service skills in person, over the phone and via email. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # KQRU732889


Legal Secretary The candidate will join insurance defense firm. Should have 2+ years experience. Duties include dictation transcription, calendar docketing, electronic court filings, scheduling depositions and travel, invoicing vendors and clients, in both state and federal court. Knowledge of Word a must, Excel a plus. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Illinois - Chicago
Refer to Job # NQOZ732600


Litigation Legal Secretary The candidate will assist legal personnel in the performance of complex and specialized clerical duties relating to all aspects of the legal process. Will manage all aspects of administrative practice, including legal and non-legal processes. Prepare and draft correspondence, memos, and legal documents according to legal staff and Firm requirements using word processing and document management systems. Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or courier services as required. Answer, provide assistance during, and appropriately direct telephone calls for legal staff members as needed. Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for legal staff members. Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling. Manage the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact. The candidate should preferably have higher education or coursework related to the legal field. Must preferably have 5+ years of experience as a litigation legal secretary. Excellent clerical skills and knowledge of grammar, spelling and punctuation essential. Exceptional customer service skills in person, over the phone and via email needed. Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint essential. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Illinois - Chicago
Refer to Job # MIED732447


Litigation Legal Secretary The candidates should have 3-5 years of experience. Will perform general Legal Secretary functions, such as draft letters, pleadings, interrogatories, motions, etc., and convert documents from PDF to MS Word. Good typing skills are required along with strong communication skills, both verbal and written, court filings, e-filings, and completing billing sheets. The ability to multitask and prioritize is critical. Exceptional organizational skills and attention to detail are required. Must also have proficient knowledge of all Microsoft Office applications. Experience of 2+ years as Legal Secretary and Litigation is must. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Illinois - Chicago
Refer to Job # LVOV732419


Litigation Legal Secretary The candidate will serve in the preparation and organization of court filings, processing of written discovery and incoming calls, and overall maintenance of attorneys' schedules. Must have 3 years of experience. Should preferably have experience. Proficiency in typing and legal terminology required, and working knowledge of Office365, NetDocuments and Bill4Time billing software preferable. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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19 matches | 11 - 19 displayed 
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Job Listings of Law Firm Staff