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773 matches | 71 - 80 displayed 
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Legal Secretary

Title : Legal Secretary

Location : New Jersey - Murray Hill
Refer to Job # JVIM732872


Legal Secretary The candidate provides excellent customer service: answer main phone lines and direct calls; greet clients and vendors. Ensures that mail is sent out of the office, i.e. regular mail, certified mail, or overnight mail. Performs legal research. Performs e-filings, prepare pleadings notebooks, update indexes and prepare exhibits. Maintain and organize files in an orderly manner. Ability to draft standard pleadings, correspondence, memoranda and other documents. Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to client or accounting. Possesses knowledge of client-specific billing guidelines and restrictions and consistently applies those guidelines to ensure cost-effective practices. Participates in the timely review and submission of prebills and/or client bills. Possesses strong clerical skills including typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm s systems and databases. Accurately files court documents both electronically and in document form and able to determine and follow any local or judge specific requirements related to same. Exhibits good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.). Consistently provides friendly and helpful telephone support and/or receptionist relief. Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing. Regularly anticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance). Routinely reviews and follows-up on client deadlines and calendar appointments. Coordinates and makes necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations). Assists assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. Accurately prepares and submits client intake forms. Follows the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system. Regularly and consistently updates client files, notebooks, and pleading indices. Maintains attorney specific case lists, charts, and status of cases and outcomes. Understands and accurately manages audit requests. Consistently updates all applicable contact records (including attorney s outlook and firm database). Timely reviews, follows-up on, and accurately files client-related emails. Properly prioritizes work assignments. Seeks appropriate assistance (from the office manager or attorneys) when conflicts arise. Consistently completes assigned tasks when expected. Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed. Willing and capable to offer assistance to others when needed. Enter, review and revise timesheets accurately. Proofread all documents independently and effectively to ensure accuracy and completeness. Develop, implement, and maintain systems to promote organization and efficiency. Understand and comply with office policies concerning file management, case lists, filing and record-keeping. Effectively manage and monitor calendaring of deadlines and key dates. Exhibit knowledge of litigation process. Maintains an exceptional customer service attitude and demeanor at all times. Must possesses a strong understanding and abides by the policies and procedures of the firm and local office. Respects the time constraints faced by the lawyers in the office. Demonstrates a positive attitude and is approachable. Adapts well to fluctuations in workload and changes in responsibilities. Maintains a professional demeanor in high-stress situations. Presents written communications that are concise and accurate. Lexis Nexis, Pacer, ECF, Desksite or document management system, CompuLaw, Concur, Word, Outlook, PowerPoint and Excel is needed. Must possess excellent verbal and written communication skills. Approach others in a tactful manner; treat others with respect; react well under pressure is needed. Accurate typing at a net speed of 65+ wpm (shorthand/speedwriting a plus) is needed. Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, e-Filing and database software is essential. Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation is needed. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary (litigation)

Title : Legal Secretary (litigation)

Location : California - Los Angeles
Refer to Job # QZTY732873


Legal Secretary (Litigation) Duties: Under general supervision and direction of assigned attorney(s) and the Office Administrator, and following prescribed department, office and firm procedures, Legal Secretaries are responsible for providing secretarial and administrative support to attorneys, advisors and other administrative personnel as assigned. Legal Secretaries are expected to perform all job duties with a commitment to providing superior service to clients, producing quality work products, and maintaining an atmosphere of teamwork and continuous improvement. Above all, Legal Secretaries must fulfill the needs of the office in a manner which is consistent with the Firm s Core Values. Type and edit legal and other documents (including correspondence, memoranda, bills, timesheets and project work) from handwritten, typed materials and transcription tapes. Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Use of a typewriter may be necessary for certain assignments. Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax. Partner with case teams on key court filings. Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Set up and maintain files. Coordinate conferences, meetings and appointments. Coordinate travel arrangements, securing air and ground transportation and hotel accommodations. Coordinate work as needed with office, firm and third-party service departments, including Document Services, IT, Office Services, Conference Services, and Finance. Provide secretarial assistance to visitors, summer associates and attorneys whose secretaries are absent. Qualifications: High School Diploma or equivalent. Specialized secretarial degree, associate and/or Bachelors degree desirable. 10+ years of litigation secretarial experience supporting partner level attorneys. Ability to read, write and speak English. Proficiency in eFiling in State and Federal Courts and all court procedures. Ability to produce TOCs and TOAs manually & accurately. Ability to type at least 70 words per minute with accuracy. Thorough knowledge of MS Office applications including Word 10 and Outlook, as well as Adobe Professional. Thorough knowledge of the proper preparation of time records, expense reports, client bills and conflict-checking forms (if applicable to position). Excellent written and oral communication skills, including grammar, spelling and punctuation. Proficiency with advanced telephone functions, including conference calling and voicemail. Excellent telephone manner. Familiarity with legal filing and record-keeping practices. Strong organizational skills. Ability to perform clerical tasks with a high degree of accuracy. Proficiency on office equipment used on a regular basis including computers, printers, copy machines, facsimile machines, telephones and transcription machines. Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion. Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities. Ability to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firm. Commitment to maintaining confidentiality of client and office information, and adhering to the Firms Core Values. Commitment to the office and firm. Commitment to professional growth. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Intellectual Property

Title : Legal Secretary - Intellectual Property

Location : California - San Francisco
Refer to Job # CYRN732874


Legal Secretary - Intellectual Property The candidate will be responsible to run patent searches using Thomson or Questel Orbit tools. Perform prior-art searches and basic analysis of large portfolios of patents to validate, categorize, and quantify patent search results. Check status of and look up information for U.S. and international patents and apps (e.g., using USPTO PAIR and E2E, WIPO PATENTSCOPE, EPO Espacenet, Questel Orbit, Docket Navigator). Perform online research on products, including research in online databases for governmental regulatory agencies. Prepare and format large complex Excel spreadsheets, tables, and charts related to patent assets and/or products. Write, modify, and run macros for complex Excel spreadsheets. Have an eagle eye for typos and formatting. Prepare charts, graphs, and diagrams using Excel, Powerpoint, and Visio. Track and report on status of patent applications marked for monitoring. Maintain and index repositories of product-and patent-related documents. Prepare IDSs (including transmittals and SB/08 forms) for electronic filing at USPTO. Perform post-allowance checks on patent applications. Create and electronically transmit DocuSign documents to inventors. Prepare and mail signature packages to inventors. Generate requests for corrected filing receipts for electronic filing at USPTO. Reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails specific invoices to clients. Input lawyer time utilizing the firm s time entry software on a daily basis. Reviews available client billing guidelines for invoicing for lawyers; advice billing lawyers and billing department of any special exceptions and changes noted in billing guidelines so the special exceptions may be incorporated on client level and/or matter level. Works with underwriting bills, including approved timekeepers, rate charts, billing agreements, special exceptions, styles, electronic billing and general billing processes. Maintains chart of invoices throughout the year in order to follow up on overdue payments, keep track of electronic billing as well as status of submitted invoices. Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence; this may require spending long periods of time at computer workstation. Schedules appointments and performs other tasks related to maintaining assignments calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation and meal arrangements. Assist lawyers with paying State Bar and specific court dues and helps track CLE credits. Organizes and manages financial duties for four different coalition groups by maintaining an Excel spreadsheet. Oversee the preparation and distribution of client memoranda and notebooks. Coordinates outsourced copy jobs; provides photocopying and/or scanning of correspondence, documents and other printed materials. Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer s review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, etc. Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Answers telephones and delivers accurate and timely messages. Interacts with clients, vendors, lawyers and staff to maintain good relations. Maintains workstation and surrounding area which may require lifting, squatting, kneeling or bending. Closes files per lawyer requests; this may require lifting file bank boxes containing client files. Reconciles and submits travel, client development and client expenses for reimbursement through Metastorm and reconciles AMEX statements for all assignments. Other projects as assigned by the Secretary Services Manager, Partner in Charge and Office Administrator. The candidate must have a High School Diploma; some college and/or PLS Certification is desirable. Minimum of 5 years work experience in a law firm environment, or related professional experience is essential. Knowledge of legal terminology and of court system and rules for filings and correspondence is required. Knowledge of electronic client invoicing is essential. Ability to gather data, compile information and prepare reports is needed. Strong organizational and records management skills is must. Ability to communicate effectively and with tact and diplomacy, both orally and in writing is essential. Ability to maintain confidentiality of all information is needed. Advanced computer and software application skills are must. Ability to organize and prioritize numerous tasks is necessary. Working knowledge of Microsoft Office Suite, including MSWord, Outlook, Excel, PowerPoint, etc is required. Must have working knowledge of New Business Intake, LegalKey, Copitrak, InterAction, Intapp Time and Elite software. Knowledge of Metastorm and BB Conference Scheduler software is necessary. Ability to proofread materials for contextual, grammatical, typographical or spelling errors is desired. Must have strong organizational, decision-making skills and problem solving skills. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Florida - Orlando
Refer to Job # VYAU732880


Legal Secretary The candidate will provide excellent client service and administrative support on a daily basis. Daily duties and responsibilities in this role will generally be as follows: Professionally communicating via multiple platforms with clients, Judicial Assistants, Opposing Counsels, etc. Assisting with basic discovery by redacting Mandatory Discovery, Request to Produce, and other appropriate discovery documents and calendaring response deadlines for same. E-filing pleadings, complaints, etc. Maintaining the Owner and other firm attorneys calendar by planning and scheduling client conferences and teleconferences and by recording/monitoring court appearance dates, pleadings, deadlines, and filing requirements supporting attorneys, law clerks, and management staff by communicating and obtaining information and following-up on delegated assignments. Managing and maintaining computer and hard filings. Creating, updating, and maintaining client database. Billing for their time. Assisting paralegals and attorneys in gathering information and resolving issues with clients. Performing other duties and special projects as requested by the paralegal(s) and/or attorney(s), which may involve handling confidential and sensitive material. Knowledge of Clio, Lexicata and/or Florida s E-filing Portal is helpful. Ability to learn quickly and adapt to quickly changing situations is required. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New Jersey - Lincoln Park
Refer to Job # AVCT732884


Legal Secretary The candidate will be responsible for drafting and typing pleadings; maintain files; composing letters, answering telephone and taking messages. Experience in workers' compensation a plus. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Litigation

Title : Legal Secretary - Litigation

Location : Florida - Tampa
Refer to Job # QMOQ732887


Legal Secretary - Litigation The candidate will support two shareholders and one associate in the litigation group. Should have 3+ years' commercial litigation experience. Experience with Federal court filings is required. Must also have a solid working knowledge of Word, Excel, PowerPoint and Outlook. Prior experience with a document management system is a plus. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Michigan - Southfield
Refer to Job # SPAX732888


Legal Secretary The candidate will work upon personal injury and general litigation matters with experienced mentors and attorneys. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # WALG732889


Legal Secretary The candidate will join insurance defense firm. Should have 2+ years experience. Duties include dictation transcription, calendar docketing, electronic court filings, scheduling depositions and travel, invoicing vendors and clients, in both state and federal court. Knowledge of Word a must, Excel a plus. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Real Estate Legal Secretary

Title : Real Estate Legal Secretary

Location : Indiana - Indianapolis
Refer to Job # WTSN732893


Real Estate Legal Secretary The candidate will manage all aspects of administrative practice, including legal and non-legal processes. Prepare and draft correspondence, memos, and legal documents according to legal staff and Firm requirements using word processing and document management systems. Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required. Maintain files, both electronic and physical, within the guidelines set by the firm. Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed. Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments. Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling. Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm. The candidate should have 5+ years of experience as a real estate legal secretary preferred. Higher education or coursework related to the legal field preferred. Should have excellent clerical skills and knowledge of grammar, spelling and punctuation. Should have exceptional customer service skills in person, over the phone and via email. Should have exceptional attention to detail and ability to work independently and proactively. Should be computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Practice Assistant/legal Secretary

Title : Practice Assistant/legal Secretary

Location : District of Columbia - Washington
Refer to Job # TMLW732894


Practice Assistant/Legal Secretary The candidate will prepare legal documents and correspondence from draft. Manage documents: upload documents to the document management system(DMS); scan, save to DMS and distribute matter-related hard copy correspondence. Organize and maintain matter files, retrieve matter files, and prepare files for closing in accordance with Records Department procedures. Prepare and submit expenses and invoices for payment and submit check requests as needed. Enter attorneys time into time management system accurately and as needed; verify client/matter numbers and practice codes. Manages attorneys calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required. The candidate should have a High school diploma or GED (Bachelors degree preferred) and 3-5 years of litigation assistant experience or an equivalent combination of education and experience. FERC experience preferred. Experience e-filing in both state and federal courts is a must. Should be proficient in Microsoft Office 2013, Outlook and Elite/Intapp (or other comparable time and billing software). Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Job Listings of Law Firm Staff