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Criminal Defense Legal Secretary / Legal Administrative Assistant

Title : Criminal Defense Legal Secretary / Legal Administrative Assistant

Location : Kansas - Overland Park
Refer to Job # DMSE742973


Criminal Defense Legal Secretary / Legal Administrative Assistant The candidate will have 2+ years' professional experience in an active legal environment supporting Criminal Defense litigation team and able to provide excellent customer service and legal assistance to attorneys and staff. Should be proficient in preparing pleadings, correspondence, case materials, time entries and use of personal computer, all relevant software, tools, applications and common office and business equipment, including copy and fax machines, scanners, printers, binders, etc. Equivalent education or legal administrative assistant certification will be considered in lieu of requisite experience. Provide excellent internal and external customer serviceand legal assistance to attorneys in preparation for litigation. Provide complex legal support by utilizing current litigation support techniques, software and equipment. Completes all data entry and case file management tasks including: set up and maintain client files, indices, labels, folders, binders, etc. with proficiency and accuracy; scanning, uploading and coding case related materials for incorporation into electronic case file using document management system (DMS). Maintains case team calendar by planning and scheduling conferences, teleconferences, depositions and scheduling case management deadlines and relevant reminders pertaining to attorney dockets. Organizes client conferences and attorney meetings and schedules couriers, court reporters, caterers, expert witnesses and other special functions and services. Book conference rooms for meetings, including audio visual services, and arrange for meal service, if required. Set up conference calls utilizing conferencing technology. Assist in drafting correspondence, pleadings, memos, charts, etc. Proofreads and reformats as requested with accuracy and attention to detail. Performs general clerical duties including, but not limited to: photocopying, faxing, scanning, mailing, printing and filing. Research, print and organize case materials, pleadings and correspondence from documentmanagement systems as needed by case teams. Demonstrates proficiency and skills necessary for indexing, binding, compiling, organizing, scanning, and uploading pleadings, correspondence, case materials, research materials, graphics and supplies in anticipation of hearings, depositions and trial. Coordinates preparation of reports, exhibits, charts, graphs and other courtroom visual aids and materials. Records and monitors court appearance dates, pleadings and filing requirements. Anticipates changes in litigation or transaction requirements. Represents attorney in a professional way by communicating and obtaining information from colleagues, co-counsel, opposing counsel, clients, courts, etc. Follows up on delegated assignments; knowing when to act and when to refer matters to attorney or case team. Responsible for providing occasional back-up support for receptionist. Responsible for tracking and entering time. Maintains client confidence by keeping client/attorney information confidential. Demonstrates diligence and commitment to meeting all deadlines and maintaining composure in high-stress or hectic scenarios. Maintains professional interaction with clients, attorneys and office colleagues. Exhibits commitment to teamwork by establishing and maintaining good working relationships with clients, attorneys and office colleagues. Demonstrates willingness to work with, assist or request assistance from other practice groups and staff members in accomplishing work assignments. Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. Maintains skill set with current software and applications by attending all mandatory training sessions. Enhances department and organization reputation by accepting ownership for accomplishing new and different requests, accepting responsibility for missteps and lost opportunities, and exploring opportunities to add value to position, team, office and firm. Demonstrates strong multi-tasking and time management skills, ability to successfully prioritize, consistency in personal commitment to seeking clarification, guidance and training when necessary and commitment to team work and collaboration. Qualifications: H.S. Diploma. Legal Administrative Assistant Certificate or Paralegal Certificate or equivalent education/experience preferred. 1-2 years of experience in a professional services fast-paced legal environment by providing excellent customer service and assistance to Criminal Defense attorneys utilizing current litigation support techniques, software and equipment. Trial support experience preferred. Must have strong customer/collaboration skills. Proficiency with common office equipment and applications including: Microsoft Word, Excel, Outlook, PowerPoint, Adobe Acrobat, OCR Software, Tabs3, PracticeMaster, Internet Explorer, Document Management Systems (DMS). Excellent oral and written communication, keen attention to detail, dependability, professionalism, strong client relationships(internal and external). Must be self-directed and have excellent organizational skills with the ability to prioritize and manage multiple tasks in a fast-paced environment. Typing skills at 60 w.p.m. & ability to use multi-line telephone system. Preferred: Bilingual (English & Spanish). Proficient at transcribing dictation. Proficient at legal research using Westlaw databases. Shorthand. Ability to use public and proprietary databases to calendar conferences, depositions and meetings and to conduct legal research, download and upload documents, pleadings, court orders, case law, medical records and investigation reports. Experience with office management, facilities management, accounts payable and/or accounts receivable a plus. Experience answering and successfully managing a multi-line phone system a plus. Demonstrates proficiency in use of personal computer, all relevant software, tools and applications and other common office and business equipment, including copy and fax machines, scanners, printers, binders, multi-line telephone systems, etc. Legal 1 - 2 Full Time 0000-00-00 00:00:00  

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Legal Secretary ? A A" Corporate

Title : Legal Secretary ? A A" Corporate

Location : Michigan - Bloomfield Hills
Refer to Job # BUIF742974


Legal Secretary - Corporate Duties: Handles complex and specialized secretarial and clerical support activities related to the specific work and function of the timekeepers to whom they are assigned. Prepare correspondence, memoranda and other legal documents from written and oral drafts, format briefs, pleadings and other legal documents. Transcribe dictation. File legal documents. Screen telephone calls, as appropriate and record messages. Maintain calendar and deadline reminder systems, make appointments. Make travel arrangements. Complete expense reports. Open new file requests, conflict of interest checks with file room records, and maintain client and general files. Conduct periodic review for possible storage of older files; prepare files to be closed. Receive clients and visitors; maintain good public relations with clients. Observe confidentiality of attorney-client relationship. Complete time charges. Processes bills; proofs billing sheets; reviews and edits bills. Work closely with administrative support. Qualifications: 1-2 years on the job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. Corporate experience is required. Must be able to handle many priorities at one time and possess excellent customer service and communication skills. A high level of proficient with Microsoft Outlook, Excel and Word are required. Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent Ability to transcribe legal documents, correspondence and reports from rough draft or dictation Ability to organize and prioritize numerous tasks and complete them under time constraints Ability to proofread typed material for grammatical, typographical or spelling errors. Demonstrate proficiency in Microsoft software. Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact. Legal 1 - 2 Full Time 0000-00-00 00:00:00  

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Insurance Defense Legal Secretary

Title : Insurance Defense Legal Secretary

Location : Florida - Tampa
Refer to Job # JDWF742975


Insurance Defense Legal Secretary The candidate will set hearings, depositions, mediations and meetings for attorney. Will serve in calendar deadlines for discovery, trial, etc. Scan and save all documents and mail into AIM. Prepare documents for filing with court (hearing notices, mediation notices, deposition notices, notices of filing, etc.). Process all invoices for subpoenas, document requests, deposition transcripts, etc. Save all email correspondence between attorney, paralegal and opposing counsel. Transcribe dictation for attorneys. Update/Keep track of case list, trial list and closing of files. Open new files - run conflict checks, request parties to be added to AIM, set up new file. Communicate with clients, opposing counsel and vendors. Handle travel arrangements for attorneys. Set up conference room(s) for client meetings. Should have 3-5 years of experience. First Party Property background preferred. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary and Administrative Assistant

Title : Legal Secretary and Administrative Assistant

Location : New York - Long Island
Refer to Job # YFVJ742981


Legal Secretary and Administrative Assistant The candidate responsibilities include: Time Entry; Process Expense Reimbursements; Reconcile Monthly Credit Card Statements (Maintain & Organize Receipts). Manage Calendar and Coordinate Changing Schedule Needs. Travel Planning (Flight/Train/Car Service Reservations & Hotel Accommodations). Maintain Attorney Diaries & Schedules. Set Up Meetings as Needed Including Logistical Needs (Location/Food/Beverage Requirements). Create Power Point Presentations. Typing and Data Entry as needed. Data Entry of Electronic Files into Firm Document Management System. Assist Attorney Team as necessary with projects which may arise. Should also have prior working experience in the following areas: Facilities Maintenance (processing work order requests); Human Resources (assistance with onboarding new employees, benefits enrollment/updates and time and attendance tracking); Vendor Relations; Event Planning; Tracking of Attorney CLE and State Registrations; Marketing email blasts (updating email lists and website posts); Exceptional customer service including writing and phone skills. Must be able to function independently, yet also effectively as part of a larger team. Initiative, resourcefulness and clear communication are expected. Exceptional follow-thru skills required. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Executive Assistant/legal Secretary

Title : Executive Assistant/legal Secretary

Location : California - Sacramento
Refer to Job # XAHD742983


Executive Assistant/legal Secretary The candidate will be responsible for screening/conflict checks; setting up meetings and conference calls for attorneys; opening/closing files; general administrative functions (filing, support for client marketing/relationships (including holidays gifts); support to the Managing Shareholder for certain administrative activities; maintaining MCLE records for paralegals and attorneys, including quarterly monitoring and reminders; and planning S&G internal events birthday celebrations, etc.). The person for this position should be able to do the following tasks with ease: set up basic formatting, including proper use of margin settings, knowledge of paragraph settings and spacing between paragraphs, formatting columns/tables, use of footnotes, headers/footers, and setting styles; use section and/or page breaks?absolutely knowing the difference between the two; use of automatic page numbers and the different usage of those numbers between sections; create and update table of contents; navigate in and out of Microsoft Word, between the desktop, e-mail, servers, etc. Familiarity with Excel is a plus, as is an ability to create graphic flow charts and other presentation materials. A higher level of proficiency with Microsoft Word is also a plus. Application deadline: July 3, 2019. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Florida - Miami
Refer to Job # TBSJ742984


Legal Secretary Part-Time The candidate work for VP (preferably civil lit and family law) w/knowledge of MS Office Suite (specifically Outlook, Word and Excel), WordPerfect X5, Adobe Acrobat DC; duties include, but are not limited to transcribing dictation, drafting pleadings and correspondence, e-filing, assisting with discovery, scheduling depositions and the like; Bi-lingual in English/Spanish a Plus/ Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # FUNU747850


Legal Secretary The Candidate is responsible to welcome guests and clients by greeting them in person or on the telephone; answering or directing inquiries. Communicating case information with clients. Collecting medical bills and records from clients healthcare providers. Calendaring. Communicating with insurance adjusters in assisting with clients claims. Miscellaneous requests from the Office Manager and the Partners. Setting up case files. Saving and scanning PDFs to client folders. Receiving and saving mail. Must be proficient in MS Office and Adobe Products. Accuracy, attention to detail and good organizational skills are needed. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary/administrative Assistant

Title : Legal Secretary/administrative Assistant

Location : Florida - Tampa
Refer to Job # SEUW746859


Legal Secretary/Administrative Assistant The candidate will entail phone reception, coordinating and scheduling court hearings and conferences, filing court and office documents and general office duties. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/assistant

Title : Legal Secretary/assistant

Location : Michigan - Traverse City
Refer to Job # QMAR746826


Legal Secretary/Assistant The candidate should have 3-5 years experience. Experience in all areas of law a plus. Applicant must be computer proficient with expertise in Microsoft Word. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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