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799 matches | 691 - 700 displayed 
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Legal Secretary

Title : Legal Secretary

Location : Pennsylvania - White Oak
Refer to Job # URIJ726731


Legal Secretary Candidate will handle dictation, filing, answering phones. Knowledge of Timeslips Billing Program is a plus. Must know Word and Excel. Schedule: 3 days a week Legal 0 - 0 Part Time 0000-00-00 00:00:00  

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Legal Secretary (Real Estate Practice)

Title : Legal Secretary (Real Estate Practice)

Location : California - San Diego
Refer to Job # RNQJ726732


Legal Secretary (Real Estate Practice) Duties: Draft and edit various real estate documents, such as purchase and sale contracts, leases, escrow instructions, letters of intent, exhibits and closing documents; collect and analyse information; prepare visuals. Transmit closing documents for signature; prepare closing files and binders. Provide administrative support to attorneys, paralegals and clients by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents. Proofread all documents for accuracy and completeness. Maintain hard copy and electronic filing system (FileSite/iManage). At the request of the attorney or paralegal, order title searches through the insurance company and organize title documents. Answer attorneys phones; maintain attorneys calendars by scheduling conferences, teleconferences, and travel. Schedule meetings with internal and external participants, and arrange conference rooms. Input attorney time into timekeeping software. Coordinate monthly Elite billing process between Finance and assigned partner(s). This includes preparation of draft and final client invoices and transmittal of same. Support the New Client Intake process which includes conflict checking, matter details, and engagement letter preparation. Prepare Chrome River expense reimbursement reports for assigned attorneys and fee-earners. Provide assistance with keeping InterAction (the firm s client relationship management system) up to date, and produce reports as and when required. Maintain confidentiality of client and firm matters. Participate in educational opportunities. Qualifications: Bachelor degree strongly preferred. California Notary strongly preferred. 3+ years of experience supporting real estate attorneys in a law firm setting. General real estate practice knowledge. Knowledge of commercial and residential transactions. Extremely detail oriented. Ability to establish effective working relationships with colleagues. Familiarity with legal terminology pertinent to the area of assignment. Ability to prioritize and multitask effectively. Ability to work both as a team as well as independently. Self-motivated and goal focussed. Must possess strong technical skills, with solid knowledge of Microsoft Word, Excel, Outlook, PowerPoint as well as programs such as FileSite/iManage and Elite. Strong communication skills: the ability to express self effectively, both orally and in writing including excellent spelling, grammar, punctuation, form and style. Ability to compose correspondence as needed. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary For Criminal Defense

Title : Legal Secretary For Criminal Defense

Location : Arizona - Chandler
Refer to Job # AIFB726733


Legal Secretary for Criminal Defense Duties: Provide administrative support to the Criminal Department. Scheduling appointments for established clients. Scheduling inmate visits and phone calls. Communicate with clients, courts, police departments and prosecutors. Open and close client files. Draft correspondence as needed. Prepare records requests and simple motions. Calendaring court hearings. Provide coverage for the receptionists. Qualifications: Experience with Clio and Infusionsoft a plus. Work requires continual attention to detail in composing, typing, proofing materials, calendaring, establishing priorities and meeting deadlines. Knowledge of technical legal terms. Must be a pro-active problem solver with the ability to multi-task while maintaining attentions to detail. Proficient in the use of Microsoft Office Suite including Outlook. Ability to interact effectively with staff and clients. Communicate clearly, be resourceful and have excellent problem-solving skills. Maintain a professional appearance and provide a positive company image to the public. Must be prompt, responsible, reliable and maintain confidentiality. Knowledge of criminal defense procedures a plus. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (Tax/Trusts & Estates)

Title : Legal Secretary (Tax/Trusts & Estates)

Location : New York - Long Island
Refer to Job # SBXW726734


Legal Secretary (Tax/Trusts & Estates) Duties: Provide secretarial and administrative support to several attorneys in delivering the highest level of service to corporate, non-profit and private clients. Assist with time entry, document preparation, client billing, and provide administrative support on client matters as necessary. Will be part of a team of secretaries whom work closely together in in a fast-paced, dynamic environment. Under general supervision and direction of assigned attorney(s) and the Secretarial Manager, and following prescribed department, office and firm procedures, responsible for providing secretarial and administrative support to attorneys, advisors and other administrative personnel as assigned. Perform all job duties with a commitment to providing superior service to clients, producing quality work products, and maintaining an atmosphere of teamwork and continuous improvement. Fulfill the needs of the office in a manner which is consistent with the Firm s Core Values. Type and edit on the computer system legal and other documents (including correspondence, memoranda, bills, timesheets and project work) from transcription tapes, handwritten or typed materials, or shorthand notes. Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Use of a typewriter may be necessary for certain assignments. Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax. Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Set up and maintain files. Coordinate conferences, meetings and appointments. Coordinate travel arrangements, securing air and ground transportation and hotel accommodations. Coordinate work as needed with office, firm and third-party service departments, including Word Processing, IS, Mail Room, Duplicating, Facilities, Conference Services, and Accounting. Provide secretarial assistance to visitors, summer associates and attorneys whose secretaries are absent. Accept overflow work other secretaries as needed. Qualifications: High School Diploma or equivalent. Legal secretarial experience preferred. Specialized secretarial degree, associate and/or bachelor degree desirable. Specialized secretarial experience in certain areas of law, if required. Ability to type at 70 wpm with accuracy. Thorough knowledge of MS Office applications including Word and Outlook. Thorough knowledge of the proper preparation of time records, expense reports, client bills and conflict-checking forms (if applicable to position). Shorthand or fast notes (if applicable to position). Ability to read, write and speak English. Excellent written and oral communication skills, including grammar, spelling and punctuation. Ability to read, comprehend and follow instructions. Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment. Proficiency with advanced telephone functions, including conference calling and voicemail. Excellent telephone manner. Familiarity with legal filing and record-keeping practices. Strong organizational skills. Ability to perform clerical tasks with a high degree of accuracy. Proficiency on office equipment used on a regular basis including computers, printers, copy machines, facsimile machines, telephones and transcription machines. Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion. Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities. Ability to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firm. Ability to perform mathematical functions - add, subtract, multiply, divide, work with percentages, etc. Strong service orientation. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Rochester
Refer to Job # NSGB726735


Legal Secretary Candidate will be answering phones, faxing, greeting clients and related admin tasks. College graduate required. 2 years secretarial experience preferred. Computer skills is a must. Must be detail oriented and be able to multi-task. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Probate/Civil Litigation Legal Secretary

Title : Probate/Civil Litigation Legal Secretary

Location : California - San Jose
Refer to Job # TTZJ726736


Seeking a Probate/Civil Litigation Legal Secretary with 3-5 years of experience. Candidate must be proficient in Microsoft Word, Adobe Acrobat, legal calendaring, file management, transcription, and electronic court filing. Must possess strong organizational skills as well as excellent written and oral communication skills. Must have the ability to type 60+ wpm, handle multiple assignments simultaneously, meet deadlines, prioritize and follow through on tasks, and resolve problems in a timely manner. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Orange
Refer to Job # OEXQ726740


Legal Secretary Duties: Consistently occupy desk during regular business hours to answer phones for attorneys, direct incoming phone calls, attend to immediate needs of attorneys, and greet clients and guests (physical presence at desk is required for performance of these essential functions); Back up other secretaries during planned and unplanned secretary absences; Draft and revise various documents including pleadings, correspondence and memorandum; Correctly format court pleadings according to applicable court rules including the auto-generation of table of authorities (TOAs) and table of contents (TOCs); Research state and federal rules of court and work with attorneys to ensure adherence to rules of court and codes of civil procedure; Timely file court documents with various courts and administrative bodies, including electronic filing where applicable; Assist with preparation for meetings, depositions, hearings, meditations, trials and other litigation proceedings; Review incoming mail and correctly route to appropriate parties, calendar in our calendaring system; Review and maintain case files and partner with Firm s filing clerk to ensure proper maintenance of case files; locate relevant case information for attorneys; Maintain attorneys individual calendars and contacts to track meetings, hearings, depositions, court dates and other due dates; Enter time for attorneys according to Firm billing practices as requested and coordinate with Firm s billing personnel to facilitate attorneys timely review of monthly billing statements and invoicing of clients; Prepare attorneys check requests and coordinate payment to vendors when necessary; Maintain composure and work efficiently and accurately during highly stressful circumstances; Work cordially, cooperatively and productively with Firm employees. Management retains the right to add to or change the duties of this position at any time. QUALIFICATIONS: High school diploma required; Bachelor degree preferred. 3+ years of legal secretary experience, preferably supporting a Partner/Principal, of Counsel or Senior Attorney. Superior customer service skills. Accuracy in grammar, spelling and punctuation. Strong attention to detail and ability to multi-task effectively. Self-starter with ability to work independently, as well as in a team environment. Knowledge of and experience using Microsoft Office (experience using Office 2010 Suite is preferred). Knowledge of and experience with an electronic document management system, time-entry program and calendaring program. Litigation experience in medical malpractice is preferred. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Corporate Legal Secretary

Title : Corporate Legal Secretary

Location : Iowa - Des Moines
Refer to Job # MLBH726741


Corporate Legal Secretary Duties: Prepare legal documents and correspondence such as stock purchase agreements, shareholder agreements, stock certificates, SEC documents, bylaws, articles of incorporation and minutes. Transcribe legal digital dictation; compile data for exhibits, correspondence and reports. Create and maintain attorney client matter lists. Docket crucial litigation deadlines; coordinate with attorney s calendar. File correspondence and legal documents in office filing system and document management system as required. Ensure proper indexing and filing of original legal documents and pleadings for easy and efficient retrieval. Process billing, time entry, and expense reimbursements via internal accounting systems. Process time sensitive state and federal court filings with sense of urgency; knowledge of electronic filing requirements and software required. Coordinate and arrange for depositions of parties and witnesses; schedule court reporter for same. Organize and copy documents produced for opposing attorneys and for trial exhibit. Compose and type routine correspondence. Review, route and prioritize incoming mail. Perform other duties: scheduling appointments, coordinating meetings and agendas, and providing information to callers. Coordinate travel on airline, hotel, and rental car for out of town travel. Route articles to lawyers and other company officials. Eager to perform tasks associated with the functions of a legal secretary. On-site daily attendance for secured computer access and client confidentiality, and personal interaction with attorneys and clients for client service needs. QUALIFICATIONS: High School Diploma with 5+ years' legal secretary experience is required. Associate Degree or equivalent from two-year college or technical school and 2 years' experience in a Corporate setting is desirable. Previous Law Firm experience desirable. Some paralegal skills preferred but not required. Experience utilizing Summation software desirable. Demonstrates ability to communicate in a proficient, tactful, and confident manner with external clients and internal customers. Competently operates office equipment including computer, fax, calculator, scanner, copier, and telephone system. Ability to read, write and perform basic math functions. Knowledge of Microsoft Excel desirable. Independent worker, ability to prioritize and complete multiple tasks in a timely manner. Proficient in the use of Outlook and Microsoft Word including knowledge of Table of Authorities and Table of Contents features. Proficient proofreading, redlining, and editing of documents prepared by assigned attorneys. Must ensure accuracy, comprehension, and overall grammar and punctuation. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Real Estate Legal Secretary

Title : Real Estate Legal Secretary

Location : Texas - Dallas
Refer to Job # CKRT726742


Real Estate Legal Secretary Candidate will assist team members in the Real Estate Department. Will be asked to produce a high volume of consistently excellent complex transactional documents, correspondence and memoranda from rough draft, dictation or transcription. Will be asked to maintain calendar for attorney(s) and coordinate among the team. Qualifications: 5 years of previous legal experience is required. Must have 5+ years of experience working as a transactional legal secretary, with the experience in the areas of real estate finance and commercial real estate. Experience in Real Estate and Securities area is strongly preferred. Requires an experienced legal or executive secretary with exceptional skills, including excellent administrative, communication and organizational skills. Experience or ability to be trained in facilitating closings of transactions A A for example: preparation of signature page packets, auditing transaction documents to ensure no blanks, brackets, etc. Must maintain a specialized knowledge of the real estate finance and commercial real estate practice. Must have advanced skills in MS Word; working knowledge of Excel and PowerPoint is very helpful. Must possess exemplary organization and attention to detail skills. Must be able to handle multiple tasks and become an integral part of client service. Must possess excellent verbal and written communications skills. Must have exceptional file management skills. Must always observe client matter confidentiality. Must be able to anticipate needs to successfully manage demands. Must be proficient with drafting of routine letters, initial drafts of transactional and other documents. A flexible and team-oriented disposition who establishes and maintains positive working relationships with attorneys and co-workers. Must possess exceptional MS Word (65 wpm). Grammar, spelling, and attention to detail skills are a must. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Commercial Litigation

Title : Legal Secretary - Commercial Litigation

Location : Florida - Tampa
Refer to Job # YIDZ726743

This large firm operates like a small law firm, with offices across the nation, and its quality of its attorneys and work is high. The firms’ lawyers try cases all over the nations, and try more cases than most firms in the country. The firm hires the best and brightest from top national and regional law schools. The pay is average, but the billable requirement is reasonable. People work hard, but the firm realizes that quality of life is just as important. The firm handles virtually all types of litigation and transactional law. It has been a legal powerhouse in the Midwest for a long time. The size allows the firm to handle the most complex transactions and cases, and its clients include many Fortune 500 companies. Associates are allowed to choose the practice areas and specific assignments that interest them, and they will be challenged with responsibility and client contact.
Legal Secretary - Commercial Litigation Responsibilities: Support attorneys in connection with all aspects of case management. Assist attorneys in preparing, proofreading, revising and finalizing legal documents. e-Filing in state, federal and appellate courts. Maintain confidential information, files, records, legal documents and reports. Submit intake and conflicts checks, process time entry and client billing. Maintain attorneys calendars, schedule travel, appointments, meetings and conferences. Qualifications: 2-5 years of litigation law experience preferred. Possess a positive attitude, be proactive, flexible and a team player. Working knowledge of MS Word, Excel, PowerPoint, Outlook, and Adobe Professional. Skilled with use of electronic document management systems. Possess strong organizational, communication and client service abilities. Detail oriented with excellent grammar and spelling skills. Ability to prioritize needs based on urgency, multi-task and work in a fast-paced team-oriented environment. Have excellent organizational and client service skills. FileSite experience a plus. Legal 2 - 5 Full Time 0000-00-00 00:00:00  

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799 matches | 691 - 700 displayed 
1  66 67 68 69 70  80
Job Listings of Law Firm Staff