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747 matches | 631 - 640 displayed 
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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # TESU723437


Legal Secretary The candidate performs a variety of secretarial duties for attorney(s), paralegal(s), and management to assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters. Operates a computer, transcribes dictation, performs e-filings as needed. Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts correspondence, and other legal documents. Screens telephone calls and records messages. Files time-sensitive legal documents with minimal instruction and produces litigation-specific work such as briefs, e-filings, Tables of Authorities/Contents, legal numbering, discovery binders, proofreads, researches court rules, etc. Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system. Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. Processes bills; proofs billing sheets; reviews and edits bills. Works closely with administrative staff (word processing, office services, receptionist, etc.); ensures that attorney timesheets are provided to appropriate person in a timely manner. Performs overflow typing, filing, photocopying, or reception relief as time permits and as requested. The candidate must have strong technical knowledge of Microsoft Office including Word, PowerPoint, and Excel. Should have ability to support varying practice groups, i.e., Litigation, IP, Corporate using technology such as Best Authority, Legal Numbering, and Styles. Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters is needed. Ability to produce legal documents, correspondence and reports from rough draft or dictation at a minimum of 55 wpm is must. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Senior Legal Secretary

Title : Senior Legal Secretary

Location : Pennsylvania - Pittsburgh
Refer to Job # JAPQ723440

Business is very brisk at this large, international full-service law firm that is one of the oldest and most prestigious firms in the Pacific Northwest. Their practice includes corporate, litigation, real estate, intellectual property, legislative, and other types of law. It's clients include some of the largest corporations from around the region and the globe. The firm has a strong commitment to diversity, and its attorneys enjoy a flexible, exciting environment where they can choose the specific types of work that they enjoy. All attorneys are given meaningful, interesting assignments and client contact, as well as the training and mentoring they need to enhance their skills. Relationships between associates and partners are generally good, and the firm encourages pro bono work. Billable hours requirements are reasonable, and market compensation is paid.
Senior Legal Secretary DUTIES: Performing complex legal secretarial activities that may be highly confidential or sensitive, requiring diplomacy and discretion. Creating, editing, and proofreading letters, legal documents, and memos, including checking documents for content and context. Organizing and maintaining all correspondence and documents using the relevant document management system. Managing emails, calendar appointments, and client contact lists. Scheduling meetings and coordinating all logistics. Coordinating services with Global Shared Business Services. Training, assisting, and providing orientation for new and less experienced members of staff. Providing business development support when necessary. Using internal library resources for external research as directed by timekeepers. Managing physical and electronic files, including intake, retention, retrieval, and transfer of records. Maintaining an organized and secured work station and filing areas. Running critical document checks to ensure all files have been appropriately saved. Importing electronic documents, including scanning documents into the document management system. Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers. Coordinating and preparing monthly client bills. Preparing check requests and expense reports. Opening files and conducting conflict checks. Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm s travel provider and processing related business expense reimbursements. Assisting other practice assistants with overflow work and providing backup support during periods of annual or personal leave. Providing backup support for reception and office or client services functions, depending on location. Assisting clients when needed, for example, with document revisions, faxing, or photo copying. Performing other relevant duties in the particular practice area as directed by the immediate supervisor, including, but not limited to, Practice Area Leader/ Coordinator or Department Head administrative work, practice development initiatives, and project work. Qualifications: Significant experience in a similar role within a medium to large law or professional services firm working for senior lawyers and partners. High proficiency in the use of Word, Outlook, Excel, and PowerPoint. Typing speed of 65 wpm or above. Exemplary oral and written communication skills. Excellent attention to detail, including using correct spelling and grammar. Excellent client service skills. Can-do attitude and flexible approach. Previous experience with Elite, Legal Key, and document management system or comparable software would be an advantage, as would conference room booking software and travel agency programs. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Kentucky - Louisville
Refer to Job # ERXZ723377


Legal Secretary The candidate will join a Family Law firm. Must be well organized, have experience in a law firm, and be proficient in Excel and Word and have excellent computer skills. Should be able to do digital transcription. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # QONQ723383


Legal Secretary Responsibilities: Operates a computer or typewriter, and transcribes digital dictation. Types correspondence, memoranda and other legal documents; drafts standard correspondence, memoranda and other documents. Screens telephone calls and records messages. Reads, sorts and dates incoming mail and faxes. Ensures that outgoing mail and faxes are delivered in a timely manner. Routes mail to specific delivery service and follows up on timely delivery. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system. Opens new files, requests conflict of interest checks with appropriate department, and maintains all client and general files. Conducts periodic review for possible storage of older files; files to be closed. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. Schedules appointments for timekeepers. Processes bills; proofs billing sheets; reviews and edits bills. Works closely with administrative support staff (word processing, receptionist, business office, etc.); proofs documents returned form word processing; ensures that attorney timesheets are entered into billing time system in a timely manner. Performs overload typing, filing, photocopying or other secretarial duties as time permits and as requested by the floor team lead, other attorneys, or the Washington, DC Office Administrator. Also assists other secretaries with their workload as needed Other duties as assigned by the Office Administrator. Performs relief receptionist and switchboard operator duties as needed. Requirements: Preferred an Associate s degree in secretarial studies. 2+ years of experience supporting a FERC (Federal Energy Regulatory Commission) related law practice required. Must be able to work in a fast-paced environment. Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent. Ability to transcribe legal documents, correspondence and reports from rough draft, dictation or transcription at a level of 70 wpm. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to proofread typed material for grammatical, typographical or spelling errors. Above average knowledge of Microsoft Word, including knowledge required to create Table of Contents and Table of Authorities. Interpersonal skills necessary in order to communicate by phone and provide information with ordinary courtesy and tact. Work occasionally requires a high level of mental effort and strain while producing a high volume of information and performing other essential duties. Must possess a high level of professionalism and interpersonal skills so as to be able to work well with employees at all levels within the organization and maintain all information in the strictest of confidence. Required to use tact and diplomacy when dealing with others. Must have ability to read, write and communicate fluent English; ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone. Must possess attention to detail, ability to balance multiple projects and strong time management skills. Must have ability to reason and apply common-sense understanding to situations encountered. Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above average critical thinking skills. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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IP Legal Secretary

Title : IP Legal Secretary

Location : Missouri - St louis
Refer to Job # OJEL723384


IP Legal Secretary Responsibilities: Assist IP staff with the maintenance and updating of electronic and physical legal files. Types and drafts standard correspondence, memoranda and other documents as requested. Opens new files, requests conflict of interest checks with appropriate department and maintains all client and general files. Coordinates with support staff to identify inactive or closed files for possible scanning or offsite storage. Manages invoices, expense reports and various other accounts payable items through Chrome River. Assists with billing matters to include entering timekeeper time by required deadlines and assisting with proofing and editing pre-bills to be sent to clients. Provides assistance coordinating meetings, events and travel for staff within department. Handles incoming and outgoing information from variety of sources to include the US Postal System, express delivery services and the USPTO. Assists with docketing and maintaining information on electronic calendaring system. Interacts with clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. Works in close cooperation with all administrative departments within the Firm (word processing, receptionists, business office, etc.); proofs documents returned from word processing. Trains on and assists with preparing and filing trademark applications and other documents with the USPTO. Managing additional projects on an as needed basis for the department. Trains on and assists with preparing and filing patent applications and other documents with the USPTO. Requirements: Experience preparing and filing trademark applications and other documents with the USPTO preferred. Experience preparing and filing patent applications and other documents with the USPTO preferred. Basic and general knowledge of the patent and trademark process. General knowledge, or ability to assimilate quickly the Patent Application Information Retrieval (PAIR) and Trademark Electronic Application System (TEAS) through the USPTO. Extensive experience with Microsoft Office Suite to include Word, PowerPoint, Excel and Outlook. Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent. Must have ability to read, write and communicate fluent English; ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone. Must have a high level of professionalism and interpersonal skills so as to be able to work well with employees at all levels within the organization and maintain all information in the strictest of confidence. Required to use tact and diplomacy when dealing with others. Must have attention to detail, ability to balance multiple projects and have strong time management skills. Must have ability to reason and apply common-sense understanding to situations encountered. Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above average critical thinking skills. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Corporate Legal Secretary

Title : Corporate Legal Secretary

Location : Illinois - Chicago
Refer to Job # OBYN723403


Corporate Legal Secretary Duties: Support assigned corporate attorneys and/or paralegals. Responsibilities will include managing busy calendars, coordinating meetings and travel arrangements; interfacing with clients, new business intake; and providing administrative support, including answering phones, entering attorney time, managing expense reimbursements. revising and formatting legal documents, document comparison, transcription and proofreading, answering phones, entering attorney time, and managing expense reimbursements, and any other secretarial duties as assigned. Document Preparation using word processing and document management software (Microsoft Office 2016, including PowerPoint & Excel, and NetDocs Document Management System, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. Assist with all closing matters: attend to closing materials such as distribution of documents, preparation and organization of documents and preparation of signature packets, preparation and organization of materials for shipment, preparation of indexes and labels, stock certificates and legends, deliver and pick up documents to and from various clients and law firms. In preparation for a closing: fill out foreign qualification applications, apply for Employer Identification Numbers from the IRS; prepare stock certificates and update ledgers. Keep track of all relevant documents and signature pages for the Attorneys and/or Paralegals; compile consents and secretary certificates. Prepare and complete UCC search requests and compile information into lien summaries; prepare UCC termination statements. General Corporate Housekeeping, e.g. maintenance of corporate minute books, franchise tax filings, data base updates for subscription booklets. Proofread, duplicate and scan documents to PDF and save to DMS. Conduct research on the internet. Candidate must have a Bachelor s degree and have 3-5 years of experience as a corporate secretary in a law office environment. Must also possess a strong interest in the legal profession and corporate law. Excellent communication skills are necessary with the ability to interact professionally with staff, attorneys, paralegals, clients and vendors. Must be able to work independently as well as with a team, have an acute attention to detail and be able to multi-task and prioritize while working in a high pressure, deadline-driven environment. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (matrimonial / Family Law)

Title : Legal Secretary (matrimonial / Family Law)

Location : California - Los Angeles
Refer to Job # NVNI723259


Legal Secretary (Matrimonial / Family Law) Duties: Supports attorneys in delivering the highest level of service to internal and external clients alike. As a contributing team member, pro-active in balancing multiple work demands, taking personal responsibility for the quality and timeliness of his/her work and maintaining client and Firm confidentiality. Maintains a professional demeanor and focus and seeks to maximize team contributions and minimize disruption to the workday. Creates, edits, formats and proofreads documents. Prepares legal documents for eFiling and filing via PACER. Communicates to and on behalf of his or her attorney using Firm technology. Prepares new client matter request packet and coordinates approval; coordinates conflict search processes; prepares retainer letters. Enters, tracks and coordinates new client/matter information. Reviews and edits bills according to client billing arrangements. Edits and coordinates client pitches with Marketing Department. Maintains InterAction and/or Extranet data. Maintains electronic and paper files in accordance with Firm guidelines. Maintains and monitors attorney calendars. Coordinates and/or books travel arrangements. Prepares, tracks and maintains attorney expenses in Chrome River. Organizes and coordinates conference calls and client meetings. Qualifications: High school diploma. Preferred: Associate degree. Notary Public preferred. 5+ years of legal secretarial experience in matrimonial / family law. Preferred: 10+ years of legal secretarial experience. Speaks and writes English clearly and succinctly. Preferred: Able to draft correspondence. Skills in Microsoft Office Suite; Chrome River; InterAction; Carpe Diem. Advanced skills in Troubleshoots technology issues. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Arizona - Phoenix
Refer to Job # PIPI723270


Legal Secretary The candidate will be managing all calendars, handling client contact requiring discretion and judgment, familiarity with e-filing and e-service procedures, maintaining complex case files, providing administrative support, such as scheduling meetings, prioritizing mail, and answering routine correspondence, and maintaining a working knowledge of attorneys' area of practice. Excellent Social and Verbal skills for interacting with co-workers, clients, and other professionals required. Should have 3+ years of experience, with a strong civil litigation background. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Maryland - Rockville
Refer to Job # NHCW723277


Legal Secretary The candidate must be experienced legal administrative assistant to support trial lawyers. Must have 3+ years of litigation and family law experience, excellent technical ability, and good people skills. Must also possess a positive, friendly attitude, as well as the ability to work independently, multi-task, and operate efficiently in a fast-paced environment. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Indiana - Indianapolis
Refer to Job # ISNM723280


Legal Secretary Candidate will assist three attorneys in the with a focus on real estate transactions, buy/sell agreements, entity formations, franchise agreements, tax issues and wills, trusts and estate matters. Must have: 5 years of supporting corporate or transactional attorneys. Experience with commercial loan documents, and/or real estate finance documents. Excellent proofreading skills. Exemplary organization and attention to detail skills. Excellent verbal and written communications skills. Exceptional file management skills. Ability to draft memos, letters and documents. A flexible and team-oriented disposition. A high level of initiative and self-motivation. A willingness to strive for the highest quality client service possible. Advanced skills in MS Word. Ability to multi-task. Innovative thinking - must be able to anticipate needs to successfully manage demands. A positive, can-do approach are of equal importance to our environment. Professionalism and flexibility are a must. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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747 matches | 631 - 640 displayed 
1  61 62 63 64 65  75
Job Listings of Law Firm Staff