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861 matches | 621 - 630 displayed 
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Legal Secretary

Title : Legal Secretary

Location : California - Irvine
Refer to Job # GOBD727155

This large international New York law firm founded in 1934 has established a full-service presence. Clients include large corporations and individuals as well as small and medium-sized businesses. The firm represents a wide range of industrial, financial and commercial enterprises, both publicly and privately held. Firm lawyers represent clients in every state as well as numerous foreign jurisdictions. The firm is organized by legal specialization: corporate, e-commerce, employee benefits, estate planning, government and regulatory affairs, health law, intellectual property, international, litigation and tax. This firm offers competitive salaries and many firm lawyers also practice interdepartmentally distinguishing them from many other large law firms.
Legal Secretary The candidate provide administrative and secretarial support for attorneys in Intellectual Property Practice Group. Prepare IP Prosecution specific documents, forms, spreadsheets and presentations including U.S. Patent prosecution filings, reporting letters to clients, documents received from the PTO, draft applications and amendments. Provide legal and non-legal administrative support to attorneys and clients. Request drawings from draftsman for review and revision and obtain copies of patents. Maintain dockets on a regular schedule and send reminders to attorneys as necessary. Process intake of new clients; create client files; search and print reports. Work with assigned billing specialist to prepare invoices, create cover letters, and mail invoices. Coordinate meetings including setting up videoconference/calls, requesting meeting room service, equipment, catering. Organize and maintain files. Organize and maintain contacts and calendar. Manage phones including: incoming calls, messaging, transfers and conference calls. Schedule travel; process expense reports, check requests and business development activity. Enter and release time for timekeepers; print reports as requested. A Bachelor's Degree preferred. Should have 5 years experience working as an IP Prosecution legal secretary and 3 years in a professional services environment. Must have strong knowledge of steps involved in patent prosecution from application filing to issuance of patents. Should have demonstrated proficiency in Microsoft Office, Outlook, Adobe Acrobat and Adobe Pro, Document Management, time entry systems and IP Prosecution specific databases including Inprotech or CPI. Must have professional interpersonal communication skills, both verbal and non-verbal. Legal 4 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Newport Beach
Refer to Job # MJUT727156


Legal Secretary The candidate will be maintaining and managing the calendar. Filing court documents (primarily state court). Drafting and responding to written discovery. Obtaining, compiling and analyzing documentation of damages (such as medical records, bills and loss of income documents). Coordinating and assisting with preparation of depositions and medical examinations. Scheduling CourtCall appearances. Serving defendants. Drafting some legal documents/pleadings. Candidate will be expected to provide back-up administrative assistance to fellow employees. Should have 3-5 years of Civil litigation experience. Experience with Abacus preferred. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Connecticut - Hartford
Refer to Job # LHFS727157


Legal Secretary The candidate duties include utilizing a computerized case management system, typing, filing, receptionist responsibilities and mail processing in order to resolve client Personal Injury, Criminal and Worker Compensation cases. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Legal Assistant

Title : Legal Secretary/Legal Assistant

Location : New York - Ithaca
Refer to Job # AUGB727168


Legal Secretary/Legal Assistant Duties: Provide secretarial and clerical support to two Attorneys and a Paralegal. Receptionist duties including: answer phones on a multi-line phone system; greet and direct clients; address client inquiries; assist with scheduling for Attorneys and Paralegal. Draft documents such as general correspondence and legal documents including transcription with digital dictation equipment. Filing and file management. Use of computer systems for opening, tracking, and closing files and electronic storage of documents. Document delivery to downtown Ithaca area and Post Office. May evolve to higher level legal assistant work. Requirements: High school diploma required, some college preferred. Excellent telephone skills including experience with, or the ability to handle, a multi-line telephone system. Typing speed of 60 wpm without errors is required; some experience with transcription from dictation is preferred. Computer proficiency including word processing, preferably in WordPerfect and MS Word, Outlook and the ability to learn new computer applications quickly (such as Worldox). Maintenance of confidential information. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : California - San Francisco
Refer to Job # OSZH727173


Litigation Legal Secretary The candidate must have 5+ years of Legal Secretarial and Litigation experience in a law firm. Will be responsible for performing a variety of administrative and word processing duties while exercising judgment over work priorities with minimal supervision. Strong legal and administrative skills are essential, as well as the ability to multi-task and perform well under strict deadlines. Additional responsibilities include, preparation and submission of ECF filings, handling of general administrative duties such as travel arrangements, calendaring, expense reconciliation, time entry, meeting coordination with efficiency and in a proactive manner. Must have knowledge of citation/court rules and litigation procedures. Assist with other duties as assigned. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Georgia - Atlanta
Refer to Job # TVHS727177


Litigation Legal Secretary Duties: Drafts, transcribes, edits and files court documents and related correspondence. Schedules depositions; creates/updates case-specific binders and deposition preparation materials. Enters time and handles billing for assigned Partner (s). Resolves billing disputes between client and Accounting. Assists in trial preparations. Maintains files on a regular basis as required by attorney (s), Practice Group and Firm procedures. Sends files and records off-site when appropriate. Maintains and updates attorneys (s) calendar and contacts. Coordinates travel arrangements and processes expense reports. Coordinates in-house meetings and assists as necessary. Opens and date stamps mail. Answers and handles incoming phone calls in a professional manner. Coordinates conference calls and schedules courier service. Prepares Client/Matter Information Memorandum (CIM) conflicts check emails as well as CIM forms. Prepares barcode labels for files and process through Firm procedures. Prepares court filings for attorneys/paralegals and submits electronically, as requested. Ensures distribution of correspondence and pleadings to assigned attorneys. Assists fellow workers and/or other timekeepers as needed and requested. Qualifications: A High School degree is required; Bachelor's degree is preferred from an accredited college or university. 5+ years' litigation legal secretary experience. Large law firm experience is a plus. Highly skilled with Microsoft Office programs particularly Word, Outlook, and Excel. Familiarity with document management software, such as iManage and/or FileSite and time entry programs is preferred. Knowledge of client relationship management software, particularly InterAction, is strongly desired. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Louisiana - Covington
Refer to Job # NAYM727178


Legal Secretary The candidate will be responsible for drafting settlement statements; drafting sales documents; tracking the progress of the file as it proceeds through the closing process; communicating with lenders, buyers and sellers; tracking and disbursing settlement funds; organizing closings; and recording closing documents. Should have strong word processing and computer skills. Knowledge of the Real Estate Closing process is essential. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Support Team Specialist (Legal Secretary)

Title : Legal Support Team Specialist (Legal Secretary)

Location : Texas - Austin
Refer to Job # KXZQ727183


Legal Support Team Specialist (Legal Secretary) Duties: Responsible for providing administrative support to attorneys and other timekeepers, successfully managing multiple projects and priorities. Works in a team of specialists, sharing responsibility for support to assigned timekeepers. Communicates effectively, courteously, and professionally with clients, visitors, staff, and timekeepers. Types, transcribes, revises and proofreads legal documents, prioritizes assignments, and meets specific deadlines on projects. Prepares documents for e-filing as required. Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries. Prepares expense reports and reimbursement requests. Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets. Enters billable time. Prepares and processes new matter forms, requests conflict checks, and opens new files. Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Office Services department as needed. Maintains paper and electronic files in compliance with current policies. Works with Records Department to create and maintain client files and indexes. Marks case or matter related documents with filing instructions to ensure proper filing. Performs routine filing and retrieves files. Provides general administrative support: Maintains attorney contacts, tracks requirements and activity related to CLE and memberships. Works collaboratively in a team: Demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. Updates project log with pending and completed tasks. Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner. REQUIREMENTS: High School Diploma or GED required; Bachelor's degree preferred. 3-5 years relevant litigation experience required. Typing speed of 60+ wpm. Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint and Excel. Ability to deliver superior service to all internal and external customers and communicate effectively. Ability to interact in a professional and courteous manner with clients and employees at all times; professional appearance required. Ability to successfully perform position requirements with excellent organizational, time-management and prioritization skills required. Ability to work collaboratively within a team; ability and willingness to adapt to changing business demands. Ability to produce acceptable amount of work efficiently and accurately; ability to produce quality final work product. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # LAUY727185


Legal Secretary Responsibilities: Provide comprehensive support for senior partner; prioritize and organize essential tasks and streamline operations to the appropriate personnel; Work as a team player, maintain an excellent rapport with service departments, and follow procedures and guidelines set by such departments; Meeting preparation developing agendas and presentations; scheduling meetings internally and externally for a calendar that is changed/updated daily; Coordinate with BD Manager to prepare and revise new business presentations; ability to structure and present strategic direction; Conduct research in support of assigned projects and strategic planning; solutions-oriented thinking; Organize and manage very busy Outlook calendar and extensive contact list; Prepare and supervise extensive billing; review spreadsheets related to billing and collections; interface with billing team to effectively manage and bring to completion; Assist with marketing functions such as pitch packets, bios, etc. Follow-up with Team to ensure completion of previously agreed action items; Prepare and work with confidential correspondence; Coordinate content for weekly Team meetings; Coordinate travel arrangements transportation and accommodations; Prepare and enter time entries on a daily basis; Answer busy phones; front office contact with clients; Prepare and submit expense reports; Communicate with clients, personnel and colleagues in a professional manner; Perform administrative functions such as preparing check requests for vendor statements, reconciling Partner s expenses, and other administrative tasks. Requirements: College degree or related experience required. 5+ years recent experience as an administrative assistant in the legal, banking, or consulting field. Highly organized and detail oriented; Conversant working with numbers, financial statements, projections, proformas, RFPs, etc. Strong verbal and written communication skills; Knowledge of Powerpoint; Knowledge of Excel; Proactive, motivated, and driven; Professional, ethical team player; Strong interpersonal skills with the abilitt to work effectively with people at all levels; Ability to lead a team and to think proactively; Ability to read and write English; excellent client service skills; excellent communication skills, both verbal and written; above-average typing and computer skills; detail oriented. Demonstrate flexibility and superb work ethic in enthusiastically taking on special projects in addition to primary office administration responsibilities. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Tennessee - Memphis
Refer to Job # KOSV727196


Legal Secretary The candidate work for small criminal defense firm to assist with case load and clients. Computer and phone skills required. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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