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885 matches | 191 - 200 displayed 
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Legal Secretary

Title : Legal Secretary

Location : Michigan - Detroit
Refer to Job # VHTO721333


Legal Secretary DUTIES: Operates a computer, word processor and typewriter; transcribes dictation as needed. Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents. Handles projects that may be complex in nature. Proofread and redline documents to ensure accuracy of material, grammar and punctuation. Screens telephone calls and records messages. Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system. Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. Makes appointments for attorney(s). Processes bills; proofs billing sheets; reviews and edits bills. Works closely with administrative support staff (word processing, reprographics, receptionists, etc.); proofs documents returned from word processing; ensures that attorney time sheets are provided to appropriate person in a timely manner. May work with senior level attorneys with unique practices. Performs legal assistant duties as requested. Qualifications: 6-9 years of legal secretarial experience, preferably in more than one practice area including real estate or additional years of experience within a law firm environment or support of senior level management. Ability to read and write in order to proof and perform minor editing (e.g., punctuation,grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent. Requires minimal supervision to complete daily assignments. Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to proofread typed material for grammatical, typographical or spelling errors. Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact. Interpersonal skills necessary in order to communicate in person, via e-mail and telephone to provide information with ordinary courtesy and tact. Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties. Able to handle complex legal tasks. Legal 6 - 9 Full Time 0000-00-00 00:00:00  

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Junior Legal Secretary

Title : Junior Legal Secretary

Location : California - Los Angeles
Refer to Job # SCYU721334


Junior Legal Secretary Duties: Transcribe and proofread legal documents. File, organize, scan, copy and fax legal documents. File documents with the court ahead of deadlines. Assists as a back up to Receptionist and Office Coordinator. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation. Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney. Maintains client confidence by keeping client/attorney information confidential. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence. Qualifications: The candidate should have 2-3 years in litigation with knowledge of court pleadings and discovery; correspondence, scanning and mail procedures. Must have experience in Word and Outlook and have excellent skills, detail-oriented and strong work ethic. Familiarity with state and federal e-filing and e-service. Must have experience with correspondence, scanning and mail procedures. Strong verbal and written communication skills. Familiarity with legal documents and terminology. Typing speed of at least 50 wpm with a high rate of accuracy. Able to effectively prioritize and meet deadlines. Courteous and professional demeanor. Able to work as a team with attorneys and other staff members. Strong sense of discretion. Must be able to multi-task and maintain a consistent method of organization. Legal 2 - 3 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Florida - Fort Myers
Refer to Job # TCHJ721336


Legal Secretary Candidate will have significant probate and estate administration experience. Will execute a variety of secretarial duties of a confidential nature. Will include working with the attorney and performing a series of administrative functions. Ability to administer probate estates from start to finish a big plus. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Part Time Legal Secretary

Title : Part Time Legal Secretary

Location : California - Long Beach
Refer to Job # SGKT721171


Part Time Legal Secretary Candidate will provide direct support to attorneys by gathering the appropriate information associated with a case as well as file management, correspondence, transcription and entering time for billing purposes. Duties will include: Draft routine correspondence, file memos and legal documents; Maintain calendar and track deadlines; Create and format pleadings, discovery and transactional documents; Provide administrative support for attorneys in court and at the offices; Collaborate with vendors; File pleadings in response to applicants claims filed; Prepare correspondence to clients regarding status and updates of active claims; Assist with settlement negotiations; Administrative duties as they relate to the practice of law. Qualifications: 3+ years' experience as a workers compensation legal secretary required. Experience assisting attorneys and/or executive staff; Proficiency in Word and Excel. Willingness/ability to learn other software and computer skills as necessary to meet office needs; Experience in a Workers Compensation law office is a required. Must have a positive, professional attitude and be detail-oriented and a self-starter; Ability to communicate with clients and staff professionally and effectively; Excellent organizational and file management skills; Excellent verbal and written communication skills. Legal 3 - 0 Part Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : North Carolina - Charlotte
Refer to Job # HORE721172


Litigation Legal Secretary Duties: Open/Set-up new files; including preparing conflict worksheet upon receipt of new case, typing labels and separating file contents into sub-files. Possible preparation of non-billable medical record indexes and/or chronologies per attorney preference. Schedule mediations and depositions. Calendaring. Transcription. General file maintenance; keep filing current. Preparation of general correspondence, pleadings and/or discovery documents from attorney dictation with same day or next day turnaround time desirable. Related copying, scanning, faxing, etc. Entering time sheets into time and billing software (3E Elite), preferably on a daily basis. Drafting form or enclosure letters to court personnel, opposing counsel, employer, etc. Field and handle phone calls that may come in for attorney(s) in his/her absence. Review of attorney mail/scanning of mail/saving mail in system. Provide relief for receptionist on switchboard occasionally. Prepare conflict check worksheets upon receipt of new cases and set up case files upon firm s acceptance. Docket deadlines, client reporting requirements, and events in JuraLaw. Confer with clients/insureds regarding discovery, etc. Locate, contact and interview parties, witnesses, and experts. Summarize depositions. Summarize discovery responses from other parties. Prepare and update indices of pleadings, discovery, and other file materials. Organize and maintain case file, including discovery and trial notebooks. Communicate with vendors regarding copying, preparation of exhibits, imaging, etc. Perform online research regarding criminal record histories, driving record histories, and civil suit histories. Perform legal research. Cite-check briefs and assist in preparation of supporting exhibits. Create databases, code documents, and load deposition transcripts into Summation and/or OneNote. Assist with preparation for hearings/mediations/trials. Prepare closed files for offsite storage. Communicate with opposing counsel, co-counsel, clients, insureds, expert witnesses, court personnel and others to facilitate progress of cases. Assist with check request and vendor invoices. Other various tasks that may be assigned by management and/or attorneys. Requirements: High School diploma or equivalent. 5+ years experience preferred. Prior North Carolina WC Paralegal Experience a plus. Must be proficient in Microsoft Office Suite; i.e., Word, Outlook, etc. Typing speed of 50 wpm. Knowledge of NetDocuments (Document Management Software), and Elite helpful. Must be flexible/detail oriented. Excellent client service or interpersonal skills. Excellent verbal and written communication skills. Excellent time management skills. Strong organization skills and attention to detail. Ability to work under pressure and handle conflicting priorities. Ability to maintain confidential information. Ability to provide paralegal support for two or more attorneys. Ability to complete tasks in a timely fashion. Ability to manage/meet deadlines. Ability to work independently, or as part of a team, using initiative in all aspects of assignments. Keen observation skills. Accuracy of work product. Ability to complete tasks assigned in a timely fashion. Ability to meet deadlines and produce rush projects as assigned. Must have prior legal assistant or legal secretary experience. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # OFOA721173


Legal Secretary Duties: Preparing and editing Firm/Client letters, memoranda and standard Trust and Estate documents. Supporting Client needs and recommending approaches that will meet our commitment to the most cost effective client service. Maintaining client and general files (electronic and paper) in an orderly fashion for matters assigned to the attorney or paralegal. Utilizing direct time and billing systems to submit attorney/paralegal time to Accounting and preparing client invoices. Screening incoming telephone calls, recording messages or placing appropriate information into the voicemail system. Forwarding outgoing documents on a timely basis. Coordinating travel arrangements, scheduling of conference rooms, and catering for meetings. Receiving visitors and maintaining good public relations with clients and retaining confidentiality of attorney-client relationship. Maintaining open communication with attorney and/or paralegal assigned to and other team members regarding the status and quality of all work in progress. Arranging for assistance from administrative staff departments (document processing, photocopy, facsimile, mailroom personnel and accounting) as necessary to complete work assigned. Acting as backup to other module team members to support additional attorneys or paralegals when necessary. Maintaining attorney CLE compliance records in conjuction with CLE coordinator. Processing expenses for attorneys/paralegals, utilizing Firm standard software. Acting as liaison for new attorneys in the onboarding process by conducting orientation on Firm/departmental procedures. Performing other duties as assigned at the request of the Secretarial Services Manager, attorneys and/or paralegals. The candidate will possess exceptional client service skills, the ability to multi-task and work independently in a fast-paced environment. Experience with Microsoft Office 2013 and 5+ years Trust and Estates background preferred. Prior legal secretarial experience, excellent knowledge of Firm policies, secretarial procedures and word processing skills (@ minimum of 75 wpm). Technical abilities including Word, time and billing and document management systems within network environment required. Additional technical skills may be required based upon attorney/paralegal and/or practice group needs. Excellent communication and interpersonal skills required. Individual must be dependable, responsible and possess the ability to work independently, and remain diplomatic when dealing with all Firm personnel. The ability to perform repetitive motions (typing and filing), as well as keying in large amounts of data into the computer for extended periods of time is essential. Punctuality and regular attendance is expected. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Louisiana - Hammond
Refer to Job # XJCS721183


Legal Secretary The candidate should have secretarial skills with Legal experience in the area of Family Law. Job includes filing, make appointments, posting of time and billing, some travel to area courts; dictation and drafting of pleadings, letters. Needs to be knowledgeable in Microsoft Word, Excel and Outlook. Must have High school or equivalent. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Missouri - St louis
Refer to Job # DNSY721038


Litigation Legal Secretary Responsibilities: Operates a computer, typewriter, and transcribes digital dictation. Types correspondence, memoranda and other legal documents; drafts standard correspondence, memoranda and other documents. Screens telephone calls and records messages. Reads, sorts and dates incoming mail and faxes. Ensures that outgoing mail and faxes are delivered in a timely manner. If necessary, routes mail to specific delivery service and follows up on timely delivery. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system. Opens new files, requests conflict of interest checks with appropriate department and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. Schedules appointments for timekeepers. Processes bills; proofs billing statements; reviews and edits bills. Works closely with administrative support staff (word processing, receptionists, business office, etc.); proofs documents returned from word processing; insures that attorney timesheets are entered and released on a timely manner. Performs overload typing, filing, photocopying or other secretarial duties as time permits and as requested by the floor team lead or other attorneys. Also assists other secretaries with their workload as needed. Requirements: A high school diploma or equivalent is required, and an Associate s degree in secretarial studies is preferred. 1+ years of litigation experience required. 1-2 years on-the-job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. Ability to transcribe legal documents, correspondence and reports from rough draft, dictation or transcription at 70 wpm. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to proofread typed material for grammatical, typographical or spelling errors. Interpersonal skills necessary in order to communicate by phone and provide information with ordinary courtesy and tact. Must have ability to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent. Work occasionally requires a high level of mental effort and strain while producing a high volume of information and performing other essential duties. Must possess a high level of professionalism and interpersonal skills so as to be able to work well with employees at all levels within the organization and maintain all information in the strictest of confidence. Required to use tact and diplomacy when dealing with others. Must have ability to read, write and communicate fluent English; ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone. Must possess attention to detail, ability to balance multiple projects and have strong time management skills. Must have ability to reason and apply common-sense understanding to situations encountered. Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above average critical thinking skills. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Corporate Legal Secretary

Title : Corporate Legal Secretary

Location : Illinois - Chicago
Refer to Job # VMNN721039


Corporate Legal Secretary Responsibilities: Operates a computer, typewriter, and transcribes digital dictation. Types correspondence, memoranda and other legal documents; drafts standard correspondence, memoranda and other documents. Screens telephone calls and records messages. Reads, sorts and dates incoming mail and faxes. Ensures that outgoing mail and faxes are delivered in a timely manner. If necessary, routes mail to specific delivery service and follows up on timely delivery. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system. Requests conflict of interest reports with File Opening/Conflicts, opens new clients and/or matters and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed. Receives clients and visitors; maintains good public relations with clients; and observes confidentiality of attorney-client relationship. Schedules appointments for timekeepers. Handles all expense reports through Chrome River. Works closely with administrative support staff (word processing, receptionists, business office, etc.); proofs documents returned from word processing; ensures that attorney timesheets are entered and released on a timely manner. Performs overload typing, filing, photocopying or other secretarial duties as time permits and as requested by other attorneys. Also, assists other secretaries with their workload as needed. Creating, editing and processing client bills in accordance with Firm and client requirements. Coordinating travel arrangements. Updating attorneys concerning mail and phone messages while traveling. Researching and obtaining a wide variety of information or documents requested by attorneys and/or paralegals. E-files documents in federal and state courts. Requirements: An Associate s degree or Bachelor's degree is preferred. 3+ years of previous corporate legal secretary experience required and 5 years experience preferred. Interpersonal skills necessary in order to communicate by phone and provide information with ordinary courtesy and tact. Must have skill with Microsoft Office: Outlook, Word, Excel in a legal environment. Must have experience working with corporate legal documents. Must have ability to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms documents and check requests; maintain records and filing systems at a level normally acquired through completion of high school or equivalent. Work occasionally requires a high level of mental effort and strain while producing a high volume of information and performing other essential duties.3-5 years on the job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. Ability to transcribe legal documents, correspondence and reports from rough draft, dictation or transcription at 70 wpm. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to proofread for grammatical, typographical or spelling errors of typed routine law office correspondence and legal case matters. Must possess a high level of professionalism and interpersonal skills so as to be able to work well with employees at all levels within the organization and maintain all information in the strictest of confidence. Required to use tact and diplomacy when dealing with others. Must have ability to read, write and communicate fluent English; ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone. Must possess attention to detail, ability to balance multiple projects and have strong time management skills. Must have ability to reason and apply common-sense understanding to situations encountered. Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above average critical thinking skills. Ability to work overtime as needed. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Texas - Austin
Refer to Job # PLHI721041


Litigation Legal Secretary Duties: Reviews, sorts and distributes mail; reviews and calendar due dates from documents, letters and other mail received. Answers telephones and records messages. Drafts and types various types of documents, including correspondence, pleadings, and memoranda and other such documents specific to the litigation practice area; proofreads documents for errors and corrects errors. Prepares e-filings and court pleadings in federal and local courts. Must know court rules, procedures and calendaring requirements. Schedules/calendars appointments such as depositions, document productions, client meetings, trials court hearings and appearances; coordinate travel arrangements. Schedules messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel and other types of errands. Review client billing for accuracy; edits content/grammar. Performs administrative functions such as preparing check requests for vendor statements and other administrative tasks. Organizes and schedules small and large meetings in person and/or via conference calls which may include arranging for conference rooms and meals. Maintains Outlook calendars and contacts lists. Inputs attorney time; reviews for accuracy and corrects errors. Works with attorneys to monitor incoming fax and email regarding clients matters. Prints incoming and outgoing faxes and emails for files following set procedures. Manages attorneys client contacts, including those maintained in the firm marketing contact database. Follows firm procedures to open new business following established new business intake procedures and assists with conflict requests. Maintains and updates client files following local office filing system procedures. Participates in office secretarial back-up system for absence coverage. Performs any other administrative tasks as may be assigned by the attorneys or Business Manager. Qualifications: High School Diploma or equivalent required. College degree or equivalent experience is preferred. 8+ years' recent experience as legal secretary. Working knowledge of Texas court rules, procedures, and calendaring requirements. Commercial litigation experience preferred. Ability to read and write English in order to perform routine office correspondence, pleadings and forms; perform non-complex arithmetic calculations at a level normally acquired through high school or the equivalent when verifying calculations on forms and documents and when maintaining records and files. Ability to organize and prioritize workload. Ability to use good judgment in decision making and take initiative in anticipating needs. Above average skills required on typing (75 wpm); dictaphone transcription (75 wpm); spelling; sentence structure; proofreading; punctuation; litigation test. Proficiency and high level of use with: (1) Microsoft Office Word, Excel, PowerPoint, including but not limited to using styles and formatting tools in word, creating black lines, inserting excel charts into word and powerpoints, (2) Adobe Acrobat, including creating, merging, and extracting PDF documents, and (3) document management systems. Legal 8 - 0 Full Time 0000-00-00 00:00:00  

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885 matches | 191 - 200 displayed 
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