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771 matches | 151 - 160 displayed 
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Legal Secretary

Title : Legal Secretary

Location : Iowa - Iowa City
Refer to Job # KVVW722226


Legal Secretary/Legal Assistant Candidate will work is primarily in real estate, probate and business law. Prior experience in a law firm would be helpful. Organizational skills, computer skills, attention to detail and ability to work independently is essential. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Florida - Jacksonville
Refer to Job # DSDC722232


Legal Secretary The candidate will be responsible for talking to clients and health care providers, file organization, sending letters, scheduling depositions, hearings and meetings and assisting lawyers and paralegals with cases. Should preferably have 3-5 years of personal injury or litigation legal assistant experience is strongly preferred. Excellent phone skills is needed. Excellent typing skills are essential. Strong Computer knowledge with Microsoft Word, Outlook, and program similar to Trial Works is needed. Excellent verbal and written skills is essential. Bi-lingual is a plus, as well. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # TMAZ722245


Legal Secretary Duties: Type and/or transcribe correspondence. Draft correspondence. Type and prepare various documents and forms, including: letters, memoranda, tables, charges/spreadsheets, lease agreements and contracts. Assume full responsibility for updating and maintaining databases shared with clients. Prepare database generated reports weekly and distribute to clients. Edit, redline and proofread documents as requested. Proofread and revise documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client and other correspondence; check for accuracy of copy, grammar, punctuation and syntax. Photocopying and scanning. Prepare documents for U.S. mail, Federal Express, messenger delivery or electronic delivery. Arrange extensive U.S. and foreign travel by securing air, hotel, rail and car reservations for lawyers and clients. Prepare travel itineraries. Prepare and submit travel expense reports and other business-related expenses for reimbursement in a timely manner. Prepare disbursement forms/handle reimbursements of other firm and client related expenses, such as telephone calls, outside vendors, entertaining, recruiting and travel expenses. Submit expense reports to accounting for processing. Filing: maintain paper and/or electronic filing, in a timely manner, of all correspondence, pleadings and case/client documents as directed by supervising attorneys, using the firm s records management database in accordance with established standards and procedures. Answer telephones, screen and transmit telephone calls to lawyers, and take messages if necessary, with recognition of and attention to the particular needs of the clients. Schedule conference calls for lawyers and clients and make appointments when necessary. Client billing: edit, prepare, finalize and send out all bills for billing attorneys. Conduct a first review of billing performas; review and edit prior to attorney review. In conjunction with billing attorney, investigate and solve client billing issues that may arise. Maintain contacts in Outlook for assigned lawyers, pursuant to each lawyer s preference. Maintain a calendar of court, travel, meetings and/or other commitments. Arrange for meeting/conference rooms and catering needs using the firm s conference room reservation software system. Use building security system to grant visitor access. Keep attorneys apprised of assignment status as required. Perform other duties as assigned by attorneys and/or administrative managers. Provide assistance to other legal assistants as time permits. Serve as back-up assistant as required. Proactively manage and execute assignments from an attorney who is extremely busy. Become familiar with clients, their matters and key players and anticipate next steps without direction. Works with Conflicts group to open new matters on a timely basis using InTapp Open. Proactively prepare files of background documents in anticipation of upcoming client meetings. Collaborate closely with other Legal Assistants regarding current work in progress. Liaise with the Business Development and Marketing Department regarding events and speaking engagements. Review and edit billing proformas to conform to client guidelines. Exhibit proficiency with InterAction data entry and report functions. Qualifications: High School Diploma or GED Certificate required. College degree and/or paralegal certificate a plus. 5 years' previous secretarial/administrative experience required. Previous experience in a law firm preferred. Excellent knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint). Knowledge of FileSite highly preferred. Knowledge of MS Office 2016 and Windows 10 preferred. Knowledge of InTapp Time preferred but not mandatory. Display initiative to learn about the practice group clients, ongoing matters and attorney preferences. Ability to prioritize work from multiple attorneys/assignments simultaneously and successfully, many with tight deadlines. Excellent oral communication skills, especially the use of good grammar. Uses written communication that is technically sound, grammatically correct and without typographical errors. Excellent skillset in regard to knowing proper formatting of general correspondence and composition of documents. Superior organizational skills. Excellent attention to detail and strong proofreading skills. Extremely consistent in producing quality work. Typing speed of 65+ wpm. Able to manage contacts through available technical resources. Ability to handle confidential matters. Ability to comprehend and perform tasks as instructed or inferred. Able to work independently, as well as a team, with minimal supervision. Use of good judgment and effective interpersonal communication skills. Well-developed analytical and problem-solving skills. Initiative in developing and refining skillset, willing to work with new technology. Flexible and dependable, including the ability to work overtime as needed. Client service-driven. Respectful of people differences in background, culture and perspective. Able to quickly grasp the goals, service, culture and strategy of the department, the office and the firm overall. Adaptable to change, open to new ideas, open to taking on new responsibilities and can adjust plans to meet changing needs. Ability to use office equipment (i.e. copier machines, scanners, etc.). Must conduct him/herself professionally in appearance and actions. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - New Hyde Park
Refer to Job # IQHU722250


Legal Secretary Candidate's duties include filling in for receptionist. Must have: 1-3 years experience with 1 year in a law firm setting for defense firm. Strong secretarial skills needed. Experience processing Answers is a plus. Must possess excellent organizational skills, attention to detail, and an ability to learn quickly and work independently; ability to prioritize and complete multiple tasks; demonstrate evidence of effective communication skills - both written and oral. Proficiency in Microsoft Office (Excel, Word, Access, etc.). Legal 1 - 3 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Practice Assistant

Title : Legal Secretary/Practice Assistant

Location : Virginia - Alexandria
Refer to Job # GNQX722251


Legal Secretary/Practice Assistant Responsibilities: Providing domestic and foreign patent prosecution secretarial support to a senior Shareholder;. Preparing applications, responses and other patent prosecution documents for filing with the United States Patent and Trademark Office USPTO and reporting filings to clients;. Reviewing. and maintaining attorney s dockets;. Offering. support for miscellaneous client-related projects;. Performing general secretarial duties including but not limited to preparing routine correspondence, reading and routing mail, file maintenance, and telephone coverage. Requirements: 5+ years of patent prosecution secretarial experience with domestic and foreign patent prosecution preferably in a law firm environment. Knowledge of and the ability to interpret and utilize current USPTO patent prosecution procedures. Ability to prepare USPTO filings, draft correspondence to clients utilizing proper grammar and accurate spelling. Excellent oral, written, and interpersonal communication skills. Ability to prioritize workload and excellent organizational skills. Ability to work as a team with your peers and attorneys. Tech-savvy with a proficiency in using Microsoft Office Suite 2010, Microsoft Word, Excel, Outlook, EFS-Web, FoundationIP (FIP), NetDocuments document management system, and Intapp Time Entry. Typing speed of 60-70 WPM; ability to produce accurate and attractive letters, USPTO filings, documents and reports. Experience in working through client portals is helpful. Ability to analyze data and create reports. Good proof reading and editing skills - attention to detail is a must. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (Corporate)

Title : Legal Secretary (Corporate)

Location : Texas - Dallas
Refer to Job # OJOO722256


Legal Secretary (Corporate) Duties: Under general supervision and direction of assigned attorney(s) and the Office Administrator, and following prescribed department, office and firm procedures, responsible for providing secretarial and administrative support to attorneys, advisors and other administrative personnel as assigned. Perform all job duties with a commitment to providing superior service to clients, producing quality work products, and maintaining an atmosphere of teamwork and continuous improvement. Fulfill the needs of the office in a manner which is consistent with the Firm s Core Values. Type and edit on the computer system legal and other documents (including correspondence, memoranda, bills, timesheets and project work) from transcription tapes, handwritten or typed materials, or shorthand notes. Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax. Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Set up and maintain files. Coordinate conferences, meetings and appointments. Coordinate travel arrangements, securing air and ground transportation and hotel accommodations. Coordinate work as needed with office, firm and third-party service departments, including Document Services, IT, Office Services, Conference Services, and Finance. Provide secretarial assistance to visitors, summer associates and attorneys whose secretaries are absent. Accept overflow work from the Office Administrator and the Secretary Coordinators as needed. Qualifications: High School Diploma or equivalent. 5+ years of secretarial experience supporting partner level attorneys in corporate practices. Specialized secretarial degree, associate and/or bachelor's degree desirable. Ability to read, write and speak English. Ability to type at 70 words per minute with accuracy. Thorough knowledge of MS Office applications including Word 7 and Outlook. Advanced proficiency in complex travel arrangements. Thorough knowledge of the proper preparation of time records, expense reports, client bills and conflict-checking forms (if applicable to position). Shorthand or fast notes (if applicable to position). Excellent written and oral communication skills, including grammar, spelling and punctuation. Ability to read, comprehend and follow instructions. Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment. Proficiency with advanced telephone functions, including conference calling and voicemail. Excellent telephone manner. Familiarity with legal filing and record-keeping practices. Strong organizational skills. Ability to perform clerical tasks with a high degree of accuracy. Proficiency on office equipment used on a regular basis including computers, printers, copy machines, facsimile machines, telephones and transcription machines. Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion. Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities. Ability to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firm. Ability to perform mathematical functions - add, subtract, multiply, divide, work with percentages, etc.. Strong service orientation. Commitment to maintaining confidentiality of client and office information, and adhering to the Firms Core Values. Commitment to the office and firm. Commitment to professional growth. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # DWJP722270


Legal Secretary Candidate will be progressively exposed to the complete range of tasks that a legal secretary undertakes. Will be assigned to teams with at least one experienced secretary who will provide oversight, guidance and integration to the firm s general approach to provision of secretarial services. Duties will include: Provide secretarial and administrative support in a Secretarial Service Center (SSC) consisting of a team of 2 or 3 secretaries. Coordinate and maintain effective office procedures and efficient work flow; comply with policies and procedures set by the Firm; establish and maintain harmonious working relationships; foster an atmosphere of teamwork and cooperation. Work effectively with other secretaries within the assigned SSC; provide occasional coverage to other SSC s on the floor when needed and volunteer for overflow work assignments when time permits; must be able to collaborate and work in a shared work space and be accessible to both lawyers and other secretaries. Schedule client meetings, reserve conference rooms, coordinates audio visual equipment and food needs via CovReservations. Registers Firm guests through Passage Point. Coordinate all aspects of lawyers travel arrangements (domestic and international) and prepare travel itineraries; monitor and process travel reimbursements in a timely manner; maintain Outlook calendar and monitor crucial due dates for lawyers as required. Organize, coordinate and communicate pertinent information with other team members. Monitor lawyers incoming emails as directed and when required. Answers phones and direct callers as required. Receive, register and assist visitors as required. Type, revise and proofread general correspondence, memos, legal documents, reports in Excel, etc. from various sources (e.g., handwritten notes, tape dictation). Prepare draft communication outlined by lawyer as required. Ensure accuracy and clarity of all work product in a timely manner. Utilize iManage document management system effectively as a central repository for all matter related documents. Establish and maintain records of documentation in a searchable electronic formats (hard copies only when necessary). File hard copy data and documents as necessary in a timely manner. Retrieve information from storage as requested. Send paper files to storage on a periodic basis. Use Records Management System to process files for storage and retrieval. Update subscription books as required. Maintain lawyers time in 3E, proofread and submit finalized time to Accounting on a daily basis (unless client directs otherwise). Maintain knowledge of client requirements for billing and prepares client billing as required. Prepare New Business Matter and updates list of client/matter codes. Maintains and follows through on all client billing matters. Maintains appropriate sense of urgency and completes all work assignments within agreed upon deadlines. Creates and maintains up-to-date lawyer preference information supported by the SSC reflecting specific instructions and expectations of the lawyers. Perform other duties as necessary and as assigned by supervisor for efficient functioning of the Department. Requirements: High School diploma or equivalent is required; college degree strongly preferred. Relevant prior work experience preferred. Excellent written and verbal communication skills. Excellent interpersonal and organizational skills. Excellent attention to detail and ability to multi-task in a high paced environment. Ability to prioritize, coordinate work, juggle multiple competing priorities and manage deadlines. Ability to maintain confidential information. Ability to manage workflow and delegate projects as necessary. Ability to think critically and analytically in a pressured environment. Ability to clearly and effectively communicate with various levels of staff within the organization. Ability to work productively and cooperatively with other employees. Ability to constantly learn new skills as they become necessary. Strong Microsoft Office and Adobe Acrobat skills required. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # ECRO722271


Legal Secretary Candidate will handle: Physical & Electronic filings (ECF, E-filings of America, TrueFiling, CaseAnywhere) & saving to SA o When filed, must communicate w/ calendar clerk to get all deadlines calendared o Follow up with Court/attorney service when a document doesn t get filed within 2 days. Mandatory chamber copies/e-mails of Proposed Orders to District Court Clerk for ECF Filings o GSO on the day of filing with a deadline for dropoff at 10 a.m. the next morning. Full Preparation of documents for filing, mailing, e-mailing, faxing, cover letters/correspondence - including the necessary copying and scanning. Calls to Department Clerk/Court Hearing Reservations/CRS. Reservation of Court Reporters, Videographers, and CourtCalls. Confirming with OPC that Depositions are going forward (call 2-3 days before). Preparation of Retainers/Expert Retainers & execution + weekly follow up. Service of Subpoenas and Complaints & making sure POS s are filed when necessary. Medical & Billing Records Requests (including saving all incoming records & updating # s on SA). Check Requests. Scheduling Doctor Appointments, Inspections, etc. Updates on Active and Closed Case lists. Reservation of conference rooms in our offices for depositions and/or meetings. Hotel, flights, rental cars and Parking Reservations. Preparation of Document Production (PDF Combining, batestamping, transferring to CD or flash). Saving case related documents from e-mails and faxes [e.g. documents produced by client, experts, doctors, medical facilities, deposition officers, etc.]. Non-engagement/drop letters (via certified mail). Follow up and calendaring of primary & secondary Statute of Limitation deadlines (+ reminders). Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Defense Liability Department

Title : Legal Secretary - Defense Liability Department

Location : Florida - Tampa
Refer to Job # XNKB722274


Legal Secretary - Defense Liability Department The candidate will transcribe legal documents such as pleadings, petitions, letters, etc. Will schedule events. Maintain the attorney calendar. Should have 4+ years of experience in Liability and prior insurance defense is mandatory for consideration. Legal 4 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Nevada - Las Vegas
Refer to Job # FODZ722316


Seeking Legal Secretary with 2 years' Plaintiff-oriented law experience. Candidate will handle personal injury (auto accident) and consumer law cases (FCRA, FDCPA, TCPA). Must be a self-starter, with exceptional organizational skills and attention to details. Must be familiar with rules of civil procedure and e-filing in federal and state court. Language skills in Spanish is required. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Job Listings of Law Firm Staff