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Legal Secretary - Part-time

Title : Legal Secretary - Part-time

Location : New Jersey - Woodland Park
Refer to Job # FDNU722498


Legal Secretary Part-time The candidate work for general practice. Candidates should be self-motivated, detail oriented, professionals. Responsibilities include, drafting & editing legal documents and correspondence for multiple attorneys, maintaining attorneys calendar, document preparation, answering phone calls, maintain and organize files, and other administrative duties. The ideal candidate will have 1-3 years experience as a legal secretary, a high level of proficiency in Microsoft Office, and experience in working with clients and other professionals. Legal 1 - 3 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # JYZZ722381

This firm is very strong in most practice groups, and in our opinion is an excellent firm to work for. The firm has a long history, and has managed to draw some well-known political figures into its partnership ranks. The associates we have spoken with at this firm describe it as a good place to work and for the most part the associates working here believe that the partners are friendly and accessible. Additionally, the people who work at this firm are all fairly friendly; however, some associates we have spoken with have told us that there appears to be an air of formality to their friendliness. While the Firm does not always get high marks for diversity, much of that has changed in recent years. Additionally, this firm consistently ranks near the top for quality of life issues and the associates who work here all seem to be fairly enthusiastic about the quality of life of the firm. This firm compensates its associates very well, and there are few complaints about compensation issues. While the firm does have a flex time program, many of the associates we have spoken with do not appear that pleased with the program and believe it could use improvement. We should note that one thing that is notable about this firm is that it does appear very well positioned at most times because it is consistently able to generate work and keep its associates in most departments busy.
Legal Secretary Duties: Primarily responsible for maintaining client bills and working in conjunction with our billing department to ensure client bills are processed in a timely manner. Reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails specific invoices to clients. Inputs lawyer time utilizing the firm s time entry software on a daily basis. Reviews available client billing guidelines for invoicing for lawyers; advise billing lawyers and billing department of any special exceptions and changes noted in billing guidelines so the special exceptions may be incorporated on client level and/or matter level. Works with underwriting bills, including approved timekeepers, rate charts, billing agreements, special exceptions, styles, electronic billing and general billing processes. Maintains chart of invoices throughout the year in order to follow up on overdue payments, keep track of electronic billing as well as status of submitted invoices. Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence; this may require spending long periods of time at computer workstation. Schedules appointments and performs other tasks related to maintaining assignments calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation and meal arrangements. Coordinates outsourced copy jobs; provides photocopying and/or scanning of correspondence, documents and other printed materials. Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer s review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, etc. Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Answers telephones and delivers accurate and timely messages. Interacts with clients, vendors, lawyers and staff to maintain good relations. Maintains workstation and surrounding area which may require lifting, squatting, kneeling or bending. Closes files per lawyer requests; this may require lifting file bank boxes containing client files. Reconciles and submits travel, client development and client expenses for reimbursement through Metastorm and reconciles AMEX statements for all assignments. Qualifications: High School Diploma required; some college and/or PLS Certification desirable. 5+ years work experience in a law firm environment, or related professional experience. Knowledge of legal terminology and of court system and rules for filings and correspondence. Knowledge of electronic client invoicing. Ability to gather data, compile information and prepare reports. Strong organizational and records management skills. Ability to communicate effectively and with tact and diplomacy, both orally and in writing. Ability to maintain confidentiality of all information. Advanced computer and software application skills. Ability to organize and prioritize numerous tasks and complete them under time restraints. Working knowledge of Microsoft Office Suite, including MSWord, Outlook, Excel, PowerPoint, etc. Working knowledge of New Business Intake, LegalKey, Copitrak, InterAction, CarpeDiem and Elite software. Knowledge of Metastorm and Meeting Room Manager software. Ability to learn and use databases. Ability to work effectively with a wide range of individuals. Ability to multi-task and work well under time constraints. Ability to work well independently and in a team environment. Ability to proofread materials for contextual, grammatical, typographical or spelling errors. Must have strong organizational, decision-making skills and problem solving skills. Must be reliable, a self-starter and have a professional demeanor. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # DTOZ722384


Legal Secretary Duties: Provide support to partners, associates, and other legal and business services employees. Maintain calendars in Outlook, schedule and coordinate internal and external meetings and conference calls; manage contacts lists, in Outlook and/or InterAction. Answer phone calls, take accurate messages, forward messages appropriately and keep track of calls to ensure timely and appropriate response. Create, draft, edit, format and proofread letters, memos, and other documents using various software including Microsoft Word, PowerPoint and Excel, DM and Change Pro. Coordinate domestic and international travel; prepare visa applications when necessary. Enter diaries into inTapp. Prepare and submit weekly expense reports using Chrome River. Request conflict checks, open new client matters and submit electronic approvals. Handle all aspects of bill preparation as required, including: initiate pro formas; review, categorize and transfer time entries; finalize bills for partner review; mail or submit electronically; track outstanding client bills and follow up with partners, clients or revenue group to resolve. Create and maintain files; handle other administrative duties, such as scanning and printing; mange shared file folders. Assist attorneys and other legal staff with the organization of filings. Assist with the coordination of depositions, trials, arbitrations and meetings and with the production of witness kits, trial binders and chronologies. Assist attorneys with basic factual research using search tools such as Westlaw, Lexis, Pacer, etc. Cite-check, bluebook briefs and memoranda of law; prepare tables of contents, tables of authorities; assemble accompanying exhibits; compile case books. Handle routine inquiries not requiring attorney s attention. Qualifications: College degree preferred. 3+ years of experience working in a high-pressure, fast-paced environment. Experience in a professional services or law firm preferred. Demonstrated proficiency in Microsoft Word, Excel, PowerPoint and Outlook. Ability to learn and use a variety of new software applications and tools. Ability to work both independently and as a member of a team. Strong active listening skills; ability to consistently and accurately follow instructions. Ability to effectively prioritize competing deadlines and manage expectations of clients. Ability to communicate clearly and concisely verbally and in writing.. Strong research skills. Strong attention to detail. Ability to consistently produce high-quality work product under pressure and tight deadlines. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Assistant

Title : Legal Secretary/Assistant

Location : Michigan - Wyoming
Refer to Job # FJBK722385


Legal Secretary/Assistant Duties: For family practice: Communicating with clients via email, in person, telephone, meeting with clients to take necessary documents or gather further information as needed by the attorney; Making phone calls on behalf of the attorney, drafting letters and filings as necessary and as needed; Creating files; Translate from Spanish to English and vice versa for client meetings; Transcribing documents; General filing and clerical duties; Learning the case management used in the firm; Contacting courts, counsel, and third parties; Calendaring appointments and events for attorneys, including deadlines and court dates; Following office protocols to ensure quality of service to clients. Qualifications: Secretarial experience preferred. Must be fluent in Spanish including written and verbal communication. Strong writing and communication skills preferred. Must be able to work independently and be detail oriented. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Assistant - Part-time

Title : Legal Secretary/Assistant - Part-time

Location : Florida - Jacksonville
Refer to Job # ZNLV722395


Legal Secretary/Assistant Part-time The candidate should have 2 years experience in creditors rights, including foreclosures, collections and creditor filings in bankruptcy court. Working knowledge of Florida Courts E-Filing Portal and CM/ECF is required. Experience with Amicus case management software and PC Law a plus. Knowledge regarding e-discovery also a plus. Responsibilities include office management and administration. Legal 2 - 0 Part Time 0000-00-00 00:00:00  

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Legal Secretary - Litigation

Title : Legal Secretary - Litigation

Location : California - San Francisco
Refer to Job # GQPX722401


Legal Secretary - Litigation Duties: Prepare correspondence and legal documents. Manage attorney calendars. Manage timekeepers practice. Schedule and organize meetings, travel and seminars. Maintain electronic filing system and retrieve information and documents as needed. Maintain organization of high volume of email and phone calls. Draft written responses or reply by phone or email to requests for information. Type and proofread general correspondence; create charts, tables, graphs and business plans as needed. Process vendor payments and attorney expense reports. Prioritize workflow with little or no supervision. Attend meetings and follow up on action items. Training of other support personnel and miscellaneous other tasks as needed. Qualifications: High School Diploma or equivalent/Associate Degree preferred. 5+ years civil litigation experience in California state and federal court. Typing, proofreading and attention to detail. Advanced computer skills, including knowledge of Word, Excel and PowerPoint. Advanced knowledge of general office equipment and law firm systems. Excellent written and verbal communication skills. Ability to analyze problems, take initiative to solve problems and improve processes. Knowledge of CCP and FRCP. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Nebraska - Omaha
Refer to Job # RZSJ722402


Legal Secretary DUTIES: Typing documents, firm standard letters, correspondence, and memoranda received via hand-written copy, electronically, Dictaphone, dictation or edited typed work product to firm format standards. Use Word, Outlook and other Microsoft Office products at an advanced level, including. Section and page breaks. Cross referencing. Page numbering. Styles and schemes. Document comparisons . Assist with Document Management System and Email Management System. Using internal programs for document revision and clean-up. Answering telephones. Using Intapp Time for accurate entering of time and expense records. Preparing Expense Memoranda. Using file system for organizing/maintaining sets of files. Using Internet to make travel reservations. Copies, scans and files various client documents. Proofreading all work to ensure accuracy. Handles confidential documents and information with discretion. Handle or assist with client matters (when appropriate). Telephone and e-mail. Prepare for meetings . Acts as backup to other legal secretaries to support additional attorneys or paralegals when necessary to assist with overflow work. Qualifications: High School (or equivalent) required; college given preference. 3+ years experience in secretarial field. Real Estate, Transactional, and Corporate experience preferred. Experience with Power Point, Excel, Adobe; advanced knowledge of Microsoft Word. Knowledge of legal terminology and procedures. Excellent grammar and spelling skills. Excellent interpersonal skills with the ability to work well under the pressures of deadlines, prioritize and multi-task, and have the ability to move from one project to another. An aptitude to interface with lawyers, clients, and staff. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Jose
Refer to Job # NAES722416


Legal Secretary Duties: A key point of contact for clients, opposing attorneys and experts. Part of the case team and handles all administrative tasks related to the litigation, including the preparation and service of legal documents and letters, submission of documents to experts, calendaring and management of deadlines. Qualifications: High School Diploma or GED Certificate required. College degree a plus. Law firm experience is required. Excellent communication skills and attention to detail. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Transactional

Title : Legal Secretary - Transactional

Location : California - San Diego
Refer to Job # DRMN722436


Legal Secretary - Transactional Responsibilities: Manage and coordinate calendars and travel schedules. Must be proficient in utilizing online resources and search engines. Communicate clearly both in writing and verbally. Maintain a regular presence and regular working business hours at the office. Work with computer programs including but not limited to Excel, Word, Outlook, Lexis/Nexis and PracticeMaster. Various administrative tasks. Some transcription of dictation. Qualifications: Paralegal Certificate preferred. 2-3 years experience required. Type of 70 WPM. Corporate transactional legal experience helpful. Experience representing Homeowners Associations and Common Interest Developments extremely helpful. Must have advanced technology aptitude and literacy, including but not limited to Microsoft Office Suite, Adobe Pro, Interwoven (FileSite/WorkSite), and time tracking software. Ability to adapt to changing priorities and remain flexible under pressure to meet client and attorney needs with a positive attitude and composure. Manage a busy calendar and comply with strict deadlines. Strong initiative and problem solving skills. Impeccable attention to detail. Strong written and verbal communication skills a must. Strong organizational skills. Ability to interface with all levels of management and staff. Able to take initiative and anticipate what tasks need to be completed. Ability to understand and execute specific, detailed instructions. Willingness to work a flexible schedule, including occasional overtime is required. Must be able to organize and prioritize numerous tasks; follow directions and instructions; work independently or in a team, as needed; pay close attention to detail and provide work that is consistently error free. Under general direction of assigned attorneys, paralegals and the Executive Director should have the ability to proficiently and effectively assist the team with various administrative and organizational tasks with a can-do attitude. Must have excellent project management skills and be able to manage multiple projects simultaneously while meeting or exceeding internal satisfaction goals. Must be a self-starter with proven efficacy as a problem solver. Excellent interpersonal skills and the highest degree of professionalism is a must. Outstanding software literacy skills is critical. Must have excellent oral and written communication skills. Must have superior internal and external client service skills. Legal 2 - 3 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Dallas
Refer to Job # QMMU722223


Legal Secretary Duties: Drafting and typing various types of documents, including correspondence, pleadings, memoranda and other such documents specific to the litigation practice area. Proofreading and redlining work for accuracy, format, grammar, and punctuation. Prepare e-filings and court pleadings in federal and local courts. Must know court rules, procedures and calendaring requirements. Schedules/calendars appointments such as depositions, document productions, client meetings, trials court hearings and appearances; coordinate travel arrangements as necessary. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Inputs attorney and other timekeeper s time; reviews for accuracy and corrects errors. Performs any other administrative tasks as may be assigned. Requirements: High School Diploma or equivalent. Specialized secretarial degree, associate and/or bachelor's degree desirable. 5+ years of legal secretarial experience required. Experience in one or more of the following areas of law: commercial litigation, product liability and personal injury defense. Ability to type at 75 wpm with accuracy. Thorough knowledge of MS Office applications including Word, PowerPoint, Excel and Outlook. Excellent written and oral communication skills, including grammar, spelling and punctuation. Ability to read, comprehend and follow instructions. Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment. Strong organizational skills. Ability to perform clerical tasks with a high degree of accuracy. Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion. Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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