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Title : Legal Secretary

Location : Florida - Boca Raton
Refer to Job # WGNR839983

Legal Secretary The candidate will provide administrative support for multiple paralegals and attorneys. Type, transcribe, and revise all communications and legal documents, charts, and tables. Draft, create and update various attorney documents such as docket sheets, case file logs, and client required budgets, pleadings, and/or discovery, including Proof of Service, Formal Notice, etc. Prepare and send copies of documents requested by clients and advisors. Prepare correspondence as requested for transmittal of documents. Conduct calls to clients and advisors. Format and finalize estate planning documents for client signings and attend client signings. Communicate with clients regarding appointments and case progression. Organize, prepare and maintain client and office files both in electronic and paper filing systems. Open and sort incoming communications via standard or electronic delivery and distribute them appropriately. Process attorney weekly time summaries, expense reports, check requests, and travel arrangements. Prepare and submit new client and/or new matter forms and sub-files. Coordinate and Calendar all pertinent meetings including but not limited to client meetings, hearings, court dates, depositions, arbitration, mediation, court reporters, conference calls, and client tasks per firm guidelines. Proofread all work for both content and context. Assist paralegals and attorneys with various projects. Perform other tasks as assigned to support the estate planning department. The candidate should a High School Diploma or equivalent. Must have 2-5 years of experience as an administrative assistant or legal secretary in the areas of estate planning, trust, estate and guardianship administration, and trust & estate litigation is preferred. Experience with document management program (i Manage Desk Site preferred). Must have typing skills of 75+ w.p.m, possess strong organizational and communications skills, both verbal and written, be detail-oriented and able to multi-task, strong document processing and project management skills. Must be proficient in advanced levels of Microsoft Outlook, Excel, and Word and the use and application of Styles, Redlining, Adobe Pro, and PDF Docs4. Must be familiar with setting up and processing Tables of Contents and Tables of Authorities. Must have outstanding written and verbal communication and be able to professionally interact with clients, attorneys, and staff.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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