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Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # RUEN722372

Legal Secretary Duties: Answer telephones for attorneys as well as others in the section in a professional manner; take messages and forward calls to appropriate parties. Process daily mail (open, date stamp and route). Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys requirements. Draft/revise routine correspondence and documents. From handwritten notes, transcribing equipment, drafts or oral instructions, perform word processing on a variety of correspondence, reports, memoranda and legal documents as requested. Operate office equipment such as printers, facsimile machines, photocopying machines and pdf scanners. Ensure they are available for use (e.g. filled with paper, etc.). Maintain skills necessary to function effectively and meet all expectations of the role, including the basic functions of core technology tools. Schedule meetings and notify all parties involved; remind participants of meetings. Assist with court filings or other department-specific tasks. Enter important dates on department calendar. Remind attorneys of deadlines for filings, Federal Express packages, etc. Create new client matter accounts (conflict checks, intakes, retainer letter and file opening). Maintain contact lists for client matters. Organize and maintain electronic and paper client files and keep filing up-to-date; retrieve existing files through RIO and close out and send files off-site. Enter attorneys time. Assist with monthly billing including meeting Finance Department deadlines, photocopying and final preparation for mailing. Prepare travel arrangements for attorneys and for clients, if needed. Provide coverage to other attorneys when assigned secretaries are out of office or when workflow requires/permits. Accept change and work to incorporate change into daily work environment. Clarify tasks; confirm understanding. Qualifications: 3+ years of legal secretary experience is required; experience in a law firm preferred; Accurate typing skills of 55+ wpm, along with strong word processing skills utilizing Microsoft Word 2010, Outlook 2010 (email and calendar), Excel, PowerPoint, docketing software and client relationship management software. Excellent verbal communication skills are necessary; Well-developed and professional interpersonal skills; ability to interact effectively with people; An orientation to client service and ability to work in a team environment; Strong organizational skills and time management skills.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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