Legal Secretary (Litigation) in Houston Heights, TX| LawFirmStaff

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Title : Legal Secretary (Litigation)

Location : Texas - Houston
Refer to Job # OTQS747658

This is one of the top five firms in the country. The best of everything is what associates have here, from work to technology to beautiful office space and capable support staff. Although working on these headline-making cases doesn't come without a serious committment of time, many of the associates we know would not think of working anywhere else. The best work in this office comes from their antitrust department, although there is not a section that is not constantly inundated with sophisticated work. And, with offices in every city and major international legal markets, opportunities abound for highly credentialed lawyers.
Legal Secretary (Litigation) The candidate will answers, screens and places phone calls; directs calls and assists callers as appropriate. Arranges and coordinates meetings with clients and others. Assists with administrative work and projects. Assists with the preparation and court filing of pleadings and other court papers. Coordinates attorneys' travel plans, including working interactively with travel vendor. Creates binders and document indices. Drafts and formats pleadings, agreements, or other legal documents, as requested. Enters contact information and data into InterAction or similar contact management system. Generates and maintains regular and follow-up files and confidential data. Maintains attorney, client, and case files, records, and contact lists. Maintains attorneys' calendars and schedules. Maintains client/case calendar and plans ahead for critical deadlines. Opens, reads, and routes mail, email and other deliveries, as directed. Organizes attorney office(s) and assigned case/file rooms, as appropriate. Prepares attorney time records, expense reports, and check requests. Prepares correspondence, documents, reports, and spreadsheets. Prepares files and documents for off-site storage, utilizing appropriate indices, labeling, and appropriate database records management processes. Provides administrative and secretarial support to attorneys, including secretarial team coverage and backup support. Provides backup secretarial support to other attorneys other support departments, as requested, to include all forms of administrative and legal-specific support. Provides backup support and assistance to secretarial teammates, based on operational need. Provides quality control by proofreading all work for accuracy and completeness. Transcribes dictation from audio recording or handwritten notes. Uses word processing, spreadsheet, flowchart presentation software to create, edit, revise, format, proofread print a wide range of document types. Uses scanning hardware to scan documents to PDF or word processing files. Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others. Manages Firm resources responsibly. Complies with and understands Firm operation, policies and procedures. The candidate should have High school Diploma or equivalent. Should have 5+ years experience as a legal secretary to multiple attorneys within a large law firm environment. Must have recent work experience in litigation, including calendaring, discovery, trial preparation and e-filing in both federal and state courts. Knowledge of and proficiency using MS Word are needed. Knowledge of and proficiency using MS Outlook is plus. Knowledge of document management systems such as eDocs or similar systems, along with related legal utilities for redlining and creation of tables and indices are essential. Understanding of calendaring and scheduling, especially within assigned attorneys' practice area(s) are asset. Proficiency with office equipment, such as personal computers, printers, copiers, scanners, multi-function devices, and multi-line telephones are ideal. Must be able to type accurately at a minimum of 55 words per minute. Must be able to learn computer software quickly and willingness to self-train.
 
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