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Title : Legal Secretary - Employment Law

Location : Louisiana - New Orleans
Refer to Job # SGZU832397

This large firm has a long history of serving clients throughout the Southern United States. They have a diverse practice that includes virtually all areas of litigation and transactional law. Pro bono work by all attorneys is encouraged, and billable hours credit is given. Associates receive excellent training and feedback, as well as early responsibility and meaningful work.
Legal Secretary - Employment Law Responsibilities: Performance of complex secretarial, administrative and substantive legal duties. Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible. Identify the most efficient and effective manner to complete tasks. Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing, and transmitting text, data, and graphics using office software applications. Knowledge of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines. Prepare and coordinate e-filings, as well as filings in state courts if needed. Handle incoming and outgoing mail, faxes, and scan documents. Ensure that documents are saved and filed into the appropriate workspaces/folders in FileSite and paper files. Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings, and travel arrangements. Maintain Outlook contacts for each attorney as appropriate. Maintain updated correspondence and pleadings filed. Handle personally or oversee a records clerk as to filing, indexing, and creating sub-files. (this should be electronic for the most part). Maintain a master list for each file and update the list as new files or matters are opened. Maintain a master physical file location list. Open files, close files, and assist with conflicts checks. Provide support to the attorneys with timesheets and regular billing matters. Request reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable. Maintain a good working rapport with clients which requires discretion and judgment. Regular and predictable attendance is an essential function of the job. Qualifications: A High school diploma or GED is required. Business School Certificate preferred. An associate degree, business school certificate, or related education is preferred. Significant prior experience may be substituted for a combination of the educational requirements. 2+ years of secretarial experience in a law firm environment is preferred. Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook, and PDF. Working knowledge of legal practices, terminology, documents, and court procedures. Working knowledge of the firm's support tools. Ability to interact and communicate effectively in a business environment. Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources. Excellent typing, spelling, grammar, proofreading, transcription, and general clerical skills. Ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records. Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone. Ability to perform responsibilities as outlined above, both in terms of the quality and quantity of work. Expertise with available software and technology tools, understanding of secretarial and office procedures; equipment; legal terminology; attention to detail. Dependability and cooperation with attorneys, clients and other support staff. Adherence to office policies and procedures. Professionalism and ability to communicate effectively and handle multiple priorities.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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