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Location : Texas - Houston
Refer to Job # LQKG710465
Legal Secretary Duties: Support an assigned group of corporate attorneys and/or legal assistants. Managing busy calendars, coordinating meetings and travel arrangements, interfacing with clients, Firm committees and departments, both on the telephone and in person; new business intake; and providing administrative support, including personal business. Creating, revising and formatting legal documents, spreadsheets and presentations using the Firm s software (Office 2010, Adobe and DMS); document comparison, transcription and proofreading. Answering phones, entering attorney time, and managing expense reimbursements along with other general secretarial duties and projects as assigned. Uses word processing and document management software (Microsoft Office 2010, including PowerPoint & Excel, Workshare Compare, Adobe, DMS, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. In conjunction with the preparation of such documents, the Legal Secretary is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials. Transcribes dictation, minutes of meetings or taped records of conferences and meetings. Processes conflict checks and New Client/New Matter forms (KENI); enters time (Carpe Diem); processes expense reports (Chrome River); receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; maintains attorney/legal assistant calendars (Outlook Calendars). Conducts internet research as directed by attorneys. Interacts on a daily basis with Departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center/Catering (scheduling/arranging meetings and requested accommodations); Reprographics Department; Digital Services, etc. Establishes and maintains paper and electronic files in compliance with current firm policies utilizing the Firm s LegalKEY system and Document Management System. Provides assistance to other Legal Secretaries within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients /colleagues current and future needs. Shares information and offers ideas and solutions in a team environment. Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues. Performs complex legal secretarial activities which may be highly confidential and sensitive, and require discretion and diplomacy. Any other functions/duties as assigned by management.
Requirements: Must have 5+ years of legal secretarial experience in the corporate area. Advanced proficiency in MS Word and formatting documents with a typing speed of 55+ wpm required. Adobe, PowerPoint and Excel experience are also strongly preferred. Works cooperatively and collaboratively with others to achieve shared goals and objectives. Effectively communicates with others by obtaining and sharing information in a clear, concise and timely manner. Maintains and applies the appropriate level of technical job knowledge, skills and capabilities necessary to fulfill job requirements and support the Firm. Requires a professional, organized self-starter with the ability to interact with staff and clients at all levels in a fast-paced, challenging legal environment.A proactive work ethic, the ability to anticipate needs, strong decision making skills, attention to detail, and a flexible schedule are a must.
Email: firstname.lastname@example.org NO CALLS PLEASE
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