Related Category Jobs:

Featured Jobs

Job Details

Below is detailed information about the job you selected.

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # XXLJ718805

Legal Secretary Duties: Support members of Litigation practice. Will provide secretarial and administrative support to several attorneys, enabling them to complete their work in an efficient and timely manner. Will assist with time entry, document preparation, client billing, and provide administrative support on trial teams as needed. Under general supervision and direction of assigned attorney(s) and the Secretarial Manager, and following prescribed department, office and firm procedures, responsible for providing secretarial and administrative support to attorneys, advisors and other administrative personnel as assigned. Expected to perform all job duties with a commitment to providing superior service to clients, producing quality work products, and maintaining an atmosphere of teamwork and continuous improvement. Above all, Fulfill the needs of the office in a manner which is consistent with the Firm s Core Values. Type and edit on the computer system legal and other documents (including correspondence, memoranda, bills, timesheets and project work) from transcription tapes, handwritten or typed materials, or shorthand notes. Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Use of a typewriter may be necessary for certain assignments. Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax. Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Set up and maintain files. Coordinate conferences, meetings and appointments. Coordinate travel arrangements, securing air and ground transportation and hotel accommodations. Coordinate work as needed with office, firm and third-party service departments, including Document Services, IT, Office Services, Conference Services, and Finance. Provide secretarial assistance to visitors, summer associates and attorneys whose secretaries are absent. Requirements: High School Diploma or equivalent. Legal secretarial experience preferred. Specialized secretarial degree, associate and/or bachelor's degree desirable. Specialized secretarial experience in certain areas of law, if required. Ability to read, write and speak English. Ability to type at 70 wpm with accuracy. Thorough knowledge of MS Office applications including Word and Outlook. Thorough knowledge of the proper preparation of time records, expense reports, client bills and conflict-checking forms. Experience taking shorthand or fast notes. Excellent written and oral communication skills, including grammar, spelling and punctuation. Ability to read, comprehend and follow instructions. Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment. Proficiency with advanced telephone functions, including conference calling and voicemail. Excellent telephone manner. Familiarity with legal filing and record-keeping practices. Strong organizational skills. Ability to perform clerical tasks with a high degree of accuracy. Proficiency on office equipment used on a regular basis including computers, printers, copy machines, facsimile machines, telephones and transcription machines. Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion. Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities. Ability to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firm. Ability to perform mathematical functions - add, subtract, multiply, divide, work with percentages, etc. Strong service orientation.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

This particular job is currently not active. However, since our clients regularly share with us similar and other job openings, we strongly recommend that you submit your resume. We shall review your resume and get in touch with you as soon as a suitable vacancy comes up to further discuss your interest in exploring the opportunity. Assisting you is our highest priority.

Please be assured that none of your materials will be forwarded to any employer without your consent. Of course, all inquiries are kept strictly confidential.