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Title : Corporate & Transactional Legal Secretary

Location : Illinois - Chicago
Refer to Job # MJEY751038

Corporate & Transactional Legal Secretary Duties: Prepare/compose/draft correspondence for attorneys. Prepare Agreements, Contracts, Affidavits, Auditors Letters, Promissory Notes, Waivers, Disclosures, Opinion Letters, Engagement Letters, Conflict Letters, wills, trusts, estate plan and probate documents, closing books. Familiarity with due diligence organization for transactions, organize for large transactions, closing checklists, basic schedule preparation and legal entity basics. Track and record time to the appropriate client/matter and assure that services provided are appropriately charged. Familiar with legal billing and entering time into time entry system (E55). Filing correspondence and/or legal documents in office filing system. Open files and/or new business matters. Close files in preparation for sending to offsite storage. Make travel arrangements, appointments, schedule meetings, conference calls. Maintain client contact list. Maintain Attorneys calendar in Outlook. Handle Attorneys email account (if required). Qualifications: Some college education a plus or the equivalent of professional work experience. 5 years Legal Secretarial experience, preferably in Corporate. Proficient in Microsoft Word 2016 and Word styles; and familiar with programs such as Excel and Outlook (Power Point a plus). Proficient in various software applications such as Workshare Compare or other document comparison software used for black lining/red lining. Knowledge of all office equipment such as faxing, scanning, printing, photocopying and multi-functional devices. Familiarity with Time Entry system for the purposes of recording attorneys time. Professional in appearance and demeanor. Excellent oral and written communication skills. Outstanding interpersonal skills. Willingness to work as a team player A?. Strong organizational skills with the ability to work independently on file organization. Excellent computer skills, intermediate to advanced word processing skills preferred. Familiarity with document management systems, electronic research tools and/or basic database skills. Organized, detail-oriented, flexible with an ability to multi-task and change directions in a fast-paced environment, coupled with the ability to work effectively and independently under pressure. Ability to maintain a high level of confidentiality.

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