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Location : Wisconsin - Milwaukee
Refer to Job # TJOO732669
Legal Secretary The candidate will be responsible for providing excellent client/customer service and will support more than one attorney. Type, edit, file and may compose correspondence, including letters, memoranda and other documents. Assist with closing documents for various types of transactions, including commercial real estate, corporate and loan transactions. Update and maintain databases (i.e. e-mail lists, I-Create info, client matter lists, tickler and matter lists). Interact with clients, visitors and attorneys/staff from other Hinshaw offices via phone, e-mail and in-person. Open new files, check conflicts of interest, and maintain all client and general files. Make appointments and travel arrangements; maintain calendar and deadline reminder system. Ensure attorney timesheets are complete and assist billing department in processing monthly client invoices. Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship.
The candidate must have 5+ years of experience as a legal administrative assistant/legal secretary with experience in corporate and real estate. Previous litigation experience is helpful. Strong communication, interpersonal and customer service skills and ability to interact effectively and professionally with management, staff and external entities including clients of the firm is necessary. Must possess a minimum typing speed of 65 words per minute, be proficient in and have knowledge of relevant software applications (Excel, Word and PowerPoint); must be able to maintain a high degree of confidentiality, and have a high attention to detail.
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