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Title : Legal Secretary, IP Trademark

Location : Illinois - Chicago
Refer to Job # KNRV743568

This large international New York law firm founded in 1934 has established a full-service presence. Clients include large corporations and individuals as well as small and medium-sized businesses. The firm represents a wide range of industrial, financial and commercial enterprises, both publicly and privately held. Firm lawyers represent clients in every state as well as numerous foreign jurisdictions. The firm is organized by legal specialization: corporate, e-commerce, employee benefits, estate planning, government and regulatory affairs, health law, intellectual property, international, litigation and tax. This firm offers competitive salaries and many firm lawyers also practice interdepartmentally distinguishing them from many other large law firms.
Legal Secretary, IP Trademark Duties: Prepare IP Prosecution specific documents, forms, spreadsheets and presentations including U.S. trademark prosecution filings, reporting letters to clients, and correspondence with foreign counsel. Provide legal and non-legal administrative support to attorneys and clients. Prepare image files to meet U.S. Patent and Trademark Office specifications for logo design marks and specimens. Maintain dockets on a regular schedule and send reminders to attorneys as necessary. Process intake of new clients; create client files; search and print reports. Work with assigned billing specialist to prepare invoices, create cover letters, and mail invoices; review, submit, and track payment of foreign counsel and vendor invoices. Coordinate meetings including setting up videoconference/calls, requesting meeting room service, equipment, catering. Organize and maintain files. Organize and maintain contacts and calendars. Manage phones including: incoming calls, messaging, transfers and conference calls. Schedule travel; process expense reports, check requests and business development activity. Enter and release time for timekeepers; print reports as requested. Requirements: Bachelors Degree preferred. 5 years experience working as an IP Prosecution legal secretary and 3 years in a professional services environment. Strong knowledge of steps involved in trademark prosecution from application filing to registration. Demonstrated proficiency in Microsoft Office (Excel, Outlook, PowerPoint, and Word), Outlook, Adobe Acrobat and Adobe Pro, Document Management, time entry systems and IP Prosecution specific databases including Inprotech or CPI) Trademark knowledge required. Strong attention to detail. Professional interpersonal communication skills, both verbal and non-verbal. Excellent teamwork and collaboration skills. Self-motivated and able to effectively utilize time and resources. Client service/customer satisfaction oriented.

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