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Title : Legal Secretary

Location : Florida - Jacksonville
Refer to Job # ZFJV706886

Legal Secretary The candidate will transcribes dictation and formats letters, pleadings and other forms. Will prepares rough drafts, proofreads before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts and cc/bcc s appropriate parties. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new file, perform conflict checks and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations. Maintain accurate computer cards and other sources of client/case information. Enter attorney billable time on a regular basis, proofreads and balances. Maintain attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc. Open and manage or route attorney mail to appropriate counsel. Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines. Closes and prepares files for storage. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact. Schedule depositions as necessary. Participates as a member of one or more strategic planning committees. Mentor and train new employees in the position. Perform receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. The candidate should have3 years Litigation experience. Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a High School or General Degree. Knowledge of various Court rules and filing is required. Knowledge of the format of various legal documents including Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions and other pleadings is needed. Knowledge of terminology (legal, medical, other) as it relates to the particular practice area is desired.

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