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Senior Legal Secretary - Intellectual Property DUTIES: Performing complex legal secretarial activities that may be highly confidential or sensitive, requiring diplomacy and discret....
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Location : Pennsylvania - Philadelphia
Refer to Job # DJJS709059
Attorney Assistant Duties: Following the Firm s established document processing methods and procedures, creates, edits, spell checks, and proofreads work product to ensure accuracy and completeness. Accurately transcribes from tapes, handwritten materials and/or dictation. Prepares a variety of forms and creates new documents using the Firm s Best Practice methods. Schedules and maintains timekeepers calendars, where appropriate. Maintains lawyer-client contact information and other pertinent information in the Firm s client contact database program. Inputs, reviews, edits, and closes timekeepers time entries bi-weekly through the Firm s web-based time entry program using Firm standards. Handles monthly client billing (paper and electronic billing). Review billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits. Prepares timekeepers expense reports in a timely manner. Arranges for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers. Coordinates travel arrangements through in-house Travel Department. Opens new matters and generate client conflict checks. Coordinates with Records Department for file retrieval. Sets up and maintains timekeeper s work files, including daily and regular filing. Indexes and prepares files for off-site storage. Prepares annual and/or supplemental audit letter responses. Prints and organizes a variety of documents received in a range of formats, including emails, attachments and documents from CD ROM, and receives and prints faxes. As requested, answers telephones and accurately takes and relays messages. Arranges for video conferencing and sets up conference calls. Volunteers for overflow work. Actively seeks to maximize productivity and promote teamwork. Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm. Other duties and projects as assigned. Responds to customer/client requests in a professional manner. Identifies and responds to customer/client issues/problems in a timely manner, and seeks feedback/follow-up. Builds effective working relationships as appropriate.
Qualifications: College degree a plus. 2+ years of office experience required. Billing experience (including electronic billing) preferred. Law firm experience working with partners preferred. Working knowledge of Microsoft Word (2010). 60 wpm typing speed, excellent grammar, spelling, punctuation, and communication skills. Attention to detail and good organizational and analytical skills. Flexible attitude and the ability to deal well with changing assignments and priorities. Flexible for overtime. Ability to multi-task. Professional appearance and demeanor.
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