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Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # LNZZ736626

Legal Secretary Duties: Provides support to attorneys and paralegals resulting in a high level of client service; document processing and editing; managing travel arrangements; processing new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, faxes and e-mails; maintaining and updating client files and other tasks. Uses word processing and document management software (Microsoft Office 2010, including Adobe, PowerPoint, Excel, Workshare Compare, DM, etc.) to prepare and revise, format and finalize a wide variety of legal documents. Assist attorneys with new client applications and conflict checks. Accurately enter attorney time into timekeeping system to meet weekly deadlines. Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies. Interact on a daily basis with departments within the Firm to facilitate highest possible legal support. Prepare and submit expense reports. Work closely with Accounting Department staff to prepare and manage client billings and receivables. Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like). Answer, screen and place phone calls to clients and other business associates and respond to client inquiries. Open, review and route mail as directed. Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs. Qualifications: Associates degree preferred. 3+ years of legal secretarial experience in a law firm environment working with multiple attorneys. Proficiency in MS Word and Adobe a must, typing speed of 65+ words/min. Advanced knowledge in formatting briefs, pleadings and other litigation documents. Knowledge of e-filings and California and Federal Court procedures. Excellent written and verbal communication skills. Ability to deal courteously and effectively with others. Ability to read, interpret and follow instructions. Ability to work core business hours with flexibility for overtime, as required. Personable, professional, detailed-oriented and a problem solver. Able to prioritize tasks in a high-pressure environment. Strong organizational skills combined with the ability to work independently on several projects at one time.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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