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Title : Legal Secretary (legal Practice Assistant)

Location : California - Los Angeles
Refer to Job # CFMW764063

Experience the prestige and challenge of Fortune 500 companies including dot coms, while enjoying the sunny lifestyle of the Southwest at this very busy, larger firm. Well-reputed in intellectual property, civil and securities litigation and corporate transactional practices, it is always striving towards excellence and professionalism in its associates, and actively encourages new associates to delve into responsible roles as soon as possible. Ready to meet the challenge? The associates here are some of the happiest associates in Phoenix and truly seem to enjoy the work that they do. We do not need to tell you that as a very successful Arizona firm the people here do appear to work very hard and we hate to say it but we will: Many are working New York type hours. The firm also has been criticized in many respects for its lack of diversity; however, we do not believe that this is a serious problem because the firm's recent hires have all been very diverse in our opinion. The firm also receives very high scores for the treatment of associates by partners and there does appear to be a very good relationship here between associates and partners with associates feeling they are part of the mix to a great degree and respected by partners. Most associates at this firm would much rather stay with the firm than switch firms. In our book this is a good sign.
Legal Secretary (Legal Practice Assistant) The candidate will proactively maintain overview of timekeepers' workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion. Create, edit, revise, redline, track change, and/or proofread documents from dictation, handwritten, typed, and/or electronic copy. Maintain timekeepers' calendars of meetings and business trips, using current software applications, and apprise them of responsibilities in advance of commitment. File paper and electronic documents with appropriate courts and agencies and ensure proper procedures are followed and deadlines are met. Receive, screen, and transmit telephone and conference calls in a professional manner and take accurate telephone messages for timekeepers, clients, and staff as required. Coordinate with docketing specialist, including review of docketing reports for accuracy of dates, to ensure court or agency documents/actions for legal proceedings meet firm docketing requirements. Coordinate preliminary conflicts checks with Professional Standards to ensure attorney and firm ability to represent requesting party. Assist with billing process, including daily time entry - entering, proofreading, spellchecking, and releasing - distribute monthly proformas, and review and edit proformas, and prepare final with cover letter (if appropriate) in accordance with firm or department procedures. Coordinate client/attorney/administrative conferences, meetings, and appointments for timekeepers and clients, including conference room scheduling, scheduling visitor offices, meals preparation of materials, and arrangement with a third party if needed (e.g., court reporter/videographer). Coordinate travel arrangements, securing air, hotel, and car plans for timekeepers. Prepare new client/matter intake forms and engagement letter. Ability to accurately type 75-wpm, communicate effectively, both orally and in writing, and establish effective working relationships throughout operational groups required. Strong command of the English language including excellent spelling, grammar, punctuation, form and style needed. Good knowledge of personal computer and system utilities or other comparable document production software required. Familiarity with basic office equipment required. Excellent organizational skills for prioritizing workload needed. Ability to compose correspondence required. Solid knowledge of library operations and records storage procedures for retrieving materials and files for case work needed. Knowledge of records management required. Thorough understanding of legal terminology and procedures pertinent to the area of assignment required. Requires a high school diploma or equivalent. Previous law firm experience of 7 years or equivalent preferred.

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