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Title : Business Paralegal Manager

Location : Washington - Seattle
Refer to Job # HFRN824992

Experience the prestige and challenge of Fortune 500 companies including dot coms, while enjoying the sunny lifestyle of the Southwest at this very busy, larger firm. Well-reputed in intellectual property, civil and securities litigation and corporate transactional practices, it is always striving towards excellence and professionalism in its associates, and actively encourages new associates to delve into responsible roles as soon as possible. Ready to meet the challenge? The associates here are some of the happiest associates in Phoenix and truly seem to enjoy the work that they do. We do not need to tell you that as a very successful Arizona firm the people here do appear to work very hard and we hate to say it but we will: Many are working New York type hours. The firm also has been criticized in many respects for its lack of diversity; however, we do not believe that this is a serious problem because the firm's recent hires have all been very diverse in our opinion. The firm also receives very high scores for the treatment of associates by partners and there does appear to be a very good relationship here between associates and partners with associates feeling they are part of the mix to a great degree and respected by partners. Most associates at this firm would much rather stay with the firm than switch firms. In our book this is a good sign.
Business Paralegal Manager The candidate will supervise paralegals and paralegal assistants (PA) and oversee the non-lawyer functions of assigned legal department(s) or practice groups. Will assign work and coordinate workloads for the all paralegals and paralegals assistants (PA) in Business, RELU, Personal Planning and Immigration. Work with the Office Business Directors to manage daily operations including arranging backup coverage when needed. Work with practice group to manage the various platforms used for managing data for the corporate group, including Shareworks, eShares/Carta. Meet monthly with practice group liaisons to resolve issues with various platforms. Monitor productivity and billable time; provide corresponding reports as requested by business managers, group heads or Talent Advisor. Meet regularly with Senior Innovation Counsel to discuss status of projects and learn of new initiatives in the business group. Review group-wide processes and assess the need for any changes or updates, provide recommendations to the group chairs, work across offices and departments to implement new process and seek approvals from different departments, and provide communication and training as needed to necessary staff members. Determine need for new hires or replacement staff based on budgeted head count and/or business needs, prepare necessary requests for personnel along with supporting documentation, conduct interviews in coordination with the Personnel Recruiter and/or Office Business Directors and Talent Advisor. Assign paralegal and PA mentors for new staff. Organize and oversee on-boarding regarding practice group training for new hires. Work with the Business Paralegal Task Force to develop training programs. Train new staff, monitoring proficiency and providing feedback on performance during initial 90-day evaluation period for PA's and conferring with Talent Advisor. Approve weekly payroll timecards, monitor and approve overtime and personal time off requests, work with Human Resources to manage FMLA and other leaves of absence. Counsels paralegals and PA's regarding disciplinary actions and work-related concerns, resolving differences or seeking support from Talent Advisor, Chief Talent Advisor or lawyers involved to rectify concerns. Work with the Attorney Development Group to assign paralegal mentors to all new associates in the fall. Meet regularly with the paralegal mentors as a group to discuss mentoring responsibilities to associate mentees. Facilitate 90-day and annual nonexempt performance evaluations for paralegal assistants. Advise paralegal committee members on paralegal performance and participate in annual paralegal review process. Meet with staff members for one-on-one check-ins and in the fall for the annual review processes for paralegals and PA's. Meet with Business Managers for respective groups every two months to review productivity of paralegals in the various departments and meet quarterly with the Business Managers and the practice chairs, or subgroup chairs. Assist Talent Advisor and Business Managers with yearly budget planning, setting yearly rates and anticipated hiring for the year. Attend periodic headquarters and office meetings and serve as communication link between department and other departments within the firm and the offices. Coordinate management of paralegal and paralegal assistant staff with Talent Advisor. Participate in paralegal coordinator meetings. Be present at work during regularly scheduled working hours and as needed in the job position, consistent with the firm's attendance expectations. Bachelor's degree or equivalent experience preferred. Must have 5+ years of experience working as a litigation paralegal in a legal department with 2+ years of direct supervisory experience of paralegals. The ability to communicate effectively, both orally and in writing is required.

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