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Location : Ohio - Akron
Refer to Job # FCRZ742232
Legal Secretary The candidate will perform a variety of secretarial and clerical duties for attorneys to whom assigned according to established policies and procedures. Typically assigned to assist several attorneys. Complete correspondence, pleadings, including electronic pleading clips, time entries, court e-filings, pdf scanning of documents, travel arrangements and other clerical tasks as needed in a timely and accurate manner. Operate computer and transcribe dictation as needed. Prepare correspondence, memoranda and other legal documents from written and oral drafts, standard correspondence and other documents. Perform pdf scanning of documents, court e-filings and electronic pleading clips as required. Screen telephone calls and take messages for attorneys and paralegals. Receive clients and visitors. Maintain good public relations with clients. Observe confidentiality of attorney-client relationship. Read, sort, date, scan and file in appropriate FileSite folder incoming mail. Ensure that outgoing mail is delivered timely and specify types of delivery. Perform time entry and calendaring for attorneys and paralegals. Review bills and prepare cover letters for bills sent to clients. Open new files, request conflict of interest checks, maintain client and general file, conduct periodic review of possible storage of older files and prepare files to be closed. Assist other secretaries as time permits and as requested by other attorneys or Regional Office Administrator. Make travel arrangements and prepare expense reports for attorneys and paralegals. Enter invoices into Chrome River for payment. Perform miscellaneous filing and clerical tasks.
The candidate should have High school diploma or equivalent. Must have 5+ of experience in a similar field. Previous law firm experience required. Concentration in litigation and labor & employment preferred. Excellent spelling and proofreading skills essential. Advanced Microsoft Word skills are must. Typing speed 50+ wpm. Dictaphone skills. Knowledge of court filing procedure, including electronic filing. Working knowledge of internet navigation. Ability to organize, prioritize and produce quality work. Excellent interpersonal communication skills, both verbal and written. Detail and deadline oriented.
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