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Title : Legal Secretary - Litigation
Location : California - Los AngelesRefer to Job # ZBLS838578
Legal Secretary - Litigation The candidate will prepare accurate and properly formatted correspondence, memoranda, and other legal documents from handwritten drafts and transcription software. Prepare court filings, government documentation, or closing materials, as appropriate for practice of team attorneys and/or paralegals. Prepare check requests, new case reports, run conflict checks, and open new files. Daily time entry, as directed by individual team members. Prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, copying/scanning, and mailing/emailing finalized bills to client and Accounting Department. Organize, scan, copy, fax, and/or file legal documents in both paper files and in the document management system, as appropriate. Schedule depositions, hearings, and meetings. Organize court reporters, conference rooms, catering, and coordinate schedules as appropriate for practice of team attorneys and/or paralegals. Facilitate the meeting of deadlines by keeping multiple agendas/calendars and providing timely reminders. Answer telephone calls, take notes/messages, and redirect calls as appropriate. Coordinate travel arrangements for attorneys.Process reimbursements and vendor invoices. Coverage for secretarial absences and assistance with overflow work within the assigned team. Draft standard correspondence and other documents for team approval and use. Maintain client lists, contact lists, and other electronic ice technology, including but not limited to, the MS Office Suite (Outlook, Word, Excel, PowerPoint), iManage, Nuance Power PDF, Workshare Compare, and time and billing software (Elite/3E experience preferred, but not required). Create shell documents from MacPac for use by attorneys, including, if necessary, automatic numbering through MacPac Numbering. Prepare court filings and follow up with attorney service re status of filings. Filing of documents with various state and district Courts, as well as courts of appeal. Create tables of contents and tables of authorities. Create and maintain current Proofs of Service and Service List. Should have a high school diploma or equivalent; college degree a plus. Legal secretarial experience of 4+ years in a relevant practice area, with at least 2 years of experience supporting a billing attorney is needed. Heavy litigation and healthcare practice experience is preferred. State and Federal court filing experience a must, including E-Filing is required. The ability to type at least 60 wpm with a high degree of accuracy is required. The ability to work in a team environment with both attorneys and other colleagues and to effectively communicate both verbally and in writing is required. Should be detail-oriented with the ability to handle multiple projects simultaneously and meet deadlines.
Email: jobs@lawfirmstaff.com NO CALLS PLEASE
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