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Location : California - Los Angeles
Refer to Job # IHQA736449
This large, prestigious Chicago based law firm with offices throughout the US has established itself as being the premier, if not the best, labor and employment powerhouse firms in the nation. It now provides a range of legal services, including corporate and business law, general litigation, environmental and other related matters. Its clients include Fortune 500 companies, industrial and manufacturing companies, banks and brokerage houses, healthcare institutions, transportation companies and other media conglomerates. The atmosphere is light and confident, as the lawyers are assured that their expertise is rarely rivaled by many of the other firms. Compensation is the top of the market, and associates are expected to work long hours. This firm offers tremendous growth opportunities for resourceful and energetic attorneys.
Legal Secretary - Real Estate/Corporate The candidate will draft addendums to real estate contracts. Schedule and coordinate real estate closings with attorneys, lenders and title company and brokers (if any). Order and review title / surveys and underline title documents. Prepare escrow instructions. Create and maintain closing files / organize closing binders. Coordinate filing of corporate documents with clients. Proofreads documents and checks for appropriate formatting, spelling and grammar. Verifies all attachments, exhibits and enclosures are included with transmittal letters/memos. Maintains good public relations with clients. Receives, reviews and prints electronic faxes. Delivers paper faxes as necessary. Sorts, dates and reads incoming mail. Prepares documents and packages for mail, messenger and overnight delivery. Completes client/matter forms. Requests conflicts of interest checks. Opens new files. Maintains all client and general files. Conducts periodic review for possible storage of old files and prepares files to be closed. Prepares expense reports. Coordinates and follows through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services). Provides overflow assistance and secretarial support for Secretarial Team Members attorneys and paralegals. Other duties and projects as assigned. Screens telephone calls, listens to voicemail and records messages. Schedules appointments and makes arrangements for meetings, conferences and travel. Maintains calendar, rolodex and deadline reminder systems. Enters attorney time, sends time entry reminders and tracks entries. Receives clients and visitors. Reviews and prints e-mail messages. Processes client billing. Reviews and edits bills as necessary.
The candidate must have High school diploma. Additional education is desired. Must have 5+ years of secretarial experience in a legal environment. Typing speed/accuracy: 65 wpm with 95% accuracy, excellent shorthand skills is needed. Proficiency in Microsoft Programs (Word, Outlook, Excel) is required. Legal citation and legal terminology expertise is required. Should have excellent grammatical and spelling skills. Must have familiarity with Carpe Diem, Elite, DeltaView, DocsOpen or similar technology.
Email: firstname.lastname@example.org NO CALLS PLEASE
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