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Title : Corporate Legal Secretary

Location : California - San Francisco
Refer to Job # IMYN735599

Corporate Legal Secretary Duties: Guided by department objectives and priorities, performs a variety of secretarial tasks to support assigned attorneys and other timekeepers. Provides a high level of client service and support while producing a high volume of consistently excellent work products. Maintains a general knowledge of the Firms practice areas and a specialized knowledge of the assigned attorneys practice areas and clients in order to enhance and promote communication between attorneys and their clients and to provide excellent, personalized service to support attorney/client relationships. Ensures client service and satisfaction are attained in all areas of position. Provides professional client relationship management with external clients. Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness. In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters. Creates and maintains client/matter lists and communication lists. Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages, and maintain and retrieve files. Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook. Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis. Utilizes Service Now software to open new matters, prepare engagement letters, and process conflict reports. Tracks conflict requests submitted under large technology client and maintains chart on all specific relevant details to such check. Ongoing management of complex billing details for senior partners. Collaborates with timekeepers to manage billing process, including editing prebills (dividing entries and separating them into various task codes and/or splitting them to multiple matters), generating reports, and sending out final invoices. May assist with collection efforts. Coordinates client, matter and timekeeper inquiries. Initiates client file transfer requests and assists with client disengagements. May facilitate the secure transfer of case/client data in accordance with firms data security policy. Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Participates in departmental projects designed to streamline workflow and/or resolve issues. Acts and assists as a proactive mentor for junior staff and new employees. Assists with training regarding specific Firm processes and procedures as requested. Create and label CDs/DVDs and comprehensive understanding of firms privacy policy and encryption tools. Qualifications: High School Diploma required, Associate Degree preferred. 3+ years' recent Legal Secretarial experience, and/or 3 years of Administrative Secretary experience. Experience working in a large law firm preferred. Strong organizational skills and the ability to apply strong attention to detail to all levels of work. Ability to multi-task, prioritizes work, and meet deadlines. Ability to work under pressure and complete job assignments in an accurate and timely manner. Excellent communication skills and the ability to build effective internal and external client relationships. Ability to interact effectively with all levels of management and staff and a variety of external entities including clients and prospective clients of the Firm. Highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Pac. Working knowledge of database, and time and attendance tracking applications. Typing speed of 70 wpm with high level of accuracy. Flexibility regarding work schedule and availability to work overtime required. Excellent teamwork skills and commitment to delivering client service by assisting co-workers.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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