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Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # RQMR721173

Legal Secretary Duties: Preparing and editing Firm/Client letters, memoranda and standard Trust and Estate documents. Supporting Client needs and recommending approaches that will meet our commitment to the most cost effective client service. Maintaining client and general files (electronic and paper) in an orderly fashion for matters assigned to the attorney or paralegal. Utilizing direct time and billing systems to submit attorney/paralegal time to Accounting and preparing client invoices. Screening incoming telephone calls, recording messages or placing appropriate information into the voicemail system. Forwarding outgoing documents on a timely basis. Coordinating travel arrangements, scheduling of conference rooms, and catering for meetings. Receiving visitors and maintaining good public relations with clients and retaining confidentiality of attorney-client relationship. Maintaining open communication with attorney and/or paralegal assigned to and other team members regarding the status and quality of all work in progress. Arranging for assistance from administrative staff departments (document processing, photocopy, facsimile, mailroom personnel and accounting) as necessary to complete work assigned. Acting as backup to other module team members to support additional attorneys or paralegals when necessary. Maintaining attorney CLE compliance records in conjuction with CLE coordinator. Processing expenses for attorneys/paralegals, utilizing Firm standard software. Acting as liaison for new attorneys in the onboarding process by conducting orientation on Firm/departmental procedures. Performing other duties as assigned at the request of the Secretarial Services Manager, attorneys and/or paralegals. The candidate will possess exceptional client service skills, the ability to multi-task and work independently in a fast-paced environment. Experience with Microsoft Office 2013 and 5+ years Trust and Estates background preferred. Prior legal secretarial experience, excellent knowledge of Firm policies, secretarial procedures and word processing skills (@ minimum of 75 wpm). Technical abilities including Word, time and billing and document management systems within network environment required. Additional technical skills may be required based upon attorney/paralegal and/or practice group needs. Excellent communication and interpersonal skills required. Individual must be dependable, responsible and possess the ability to work independently, and remain diplomatic when dealing with all Firm personnel. The ability to perform repetitive motions (typing and filing), as well as keying in large amounts of data into the computer for extended periods of time is essential. Punctuality and regular attendance is expected.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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