Legal Secretary / Office Coordinator in Washington, DC| LawFirmStaff

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Title : Legal Secretary / Office Coordinator

Location : District of Columbia - Washington
Refer to Job # SLZC700602


Legal Secretary / Office Coordinator Duties: Assist attorneys and direct staff in the DC office, reporting to the Director of Administration. Proactively enhance firm efficiency and reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments; contributing to the success of the office and the firm. Organize data, documents, schedules, and other details to assist the attorneys in providing excellent service to clients. Produce information by transcribing, inputting, formatting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation. Conserve attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports, and legal documents; drafting letters and documents; collecting and analyzing information; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports. Calendar litigation and other deadlines. Maintain attorney calendar, including scheduling attorney conferences within the office; schedule travel arrangements; monitor and remind attorneys re: deadlines, community events, CLEs, etc. Create and manage spreadsheets tracking client documents and contact information. Maintain data regarding professional contacts, attorney time entry, mailing lists, etc. using PCLaw and Time Matters. Be adept in the use of MS Office, generating mass mailings, and reports from these programs. Organize and maintain case files, including scanning and saving documents into and retrieving documents from FileSite (iManage). Conduct basic legal and internet research on various subjects, companies, and people using CourtLink, PACER, Bloomberg, and Westlaw. Ensure that attorney memberships in bar associations and other organizations are current. Welcome guests and clients by greeting them in person or on the telephone; answering or directing inquiries. Communicate with court personnel, including judges and clerks, in addition to co-counsel, opposing counsel, and other attorneys and professionals. Schedule couriers, expert witnesses, and others. Client service Maintain client confidence by keeping attorney-client information privileged. Liaison with New York Office Administration & Finance Building liaison / facilities coordination Event coordinator / catering Assist with onboarding and new employee documentation. Coordination of local recruiting General office support provide attorney support and support to other staff members as needed. Qualifications: Excellent organizational skills, good written and oral communication skills, and strong interpersonal skills. Must be able to work independently, while understanding the critical importance of team work. Must be proficient in MS Office, and familiarity with legal systems (filing and retrieving legal pleadings online, for example) in particular is a plus.
 
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