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Title : Attorney Assistant - Government Regulatory/Health Practice

Location : District of Columbia - Washington
Refer to Job # FWUM720375

Attorney Assistant - Government Regulatory/Health Practice The candidate will following the Firm s established document processing methods and procedures, creates, edits, spell checks, and proofreads work product to ensure accuracy and completeness. Accurately transcribes from tapes, handwritten materials and/or dictation. Prepares a variety of forms and creates new documents using the Firm s Best Practice methods. Schedules and maintains timekeepers calendars, where appropriate. Maintains lawyer-client contact information and other pertinent information in the Firm s client contact database program. Inputs, reviews, edits, and closes timekeepers time entries bi-weekly through the Firm s web-based time entry program using Firm standards. Handles monthly client billing (paper and electronic billing). Review billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits. Prepares timekeepers expense reports in a timely manner. Arranges for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers. Coordinates travel arrangements through in-house Travel Department. Opens new matters and generate client conflict checks. Coordinates with Records Department for file retrieval. Sets up and maintains timekeeper s work files, including daily and regular filing. Indexes and prepares files for off-site storage. Prepares annual and/or supplemental audit letter responses. Prints and organizes a variety of documents received in a range of formats, including emails, attachments and documents from CD ROM, and receives and prints faxes. Fully supports cluster as needed. Volunteers for overflow work. Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm. Responds to customer/client requests in a professional manner. Identifies and responds to customer/client issues/problems in a timely manner, and seeks feedback/follow-up as appropriate. Builds effective working relationships as appropriate. Demonstrates knowledge of the firm s culture, practices, business, and structure. Demonstrates knowledge and adherence to basic firm policies, procedures and processes. Takes initiative beyond routine responsibility. Interacts effective and courteously, in person, by telephone, and in writing with attorneys, supervisors, co-workers, and other business professionals. Proactively communicates the status of work. Understands the need to ask questions and seek guidance. Expresses thoughts clearly, accurately, and concisely, both verbally and in writing. Participates and contributes fully as a team member. Determines most appropriate technology to accomplish a given task. The candidate should preferably have 3+ years of law firm or related experience. Must have billing experience (including electronic billing). Working knowledge of Microsoft Word (2010) is needed. 60 wpm typing speed, excellent grammar, spelling, punctuation, and communication skills is must. College degree is a plus.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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