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Title : Legal Secretary/Assistant

Location : New York - Long Island
Refer to Job # PSJA812093

Legal Secretary/Assistant The candidate will support multiple attorneys in a busy corporate practice group. Prepare documents in final format, including but not limited to redlining, blacklining, merge, columns, tables, etc. Create and edit drafts of documents (correspondence, board/stockholder resolutions, entity formation documents, SEC forms/reports, charts, and other legal documents) using advanced word processing features of MS Word, Excel & PowerPoint. Answer, screen and place phone calls to clients, service providers and other business associates and respond to client inquiries. Arrange meetings and schedule appointments; open, sort, and distribute mail as requested. Assist attorneys with conflict checks and processing of new business intake. Provide assistance to other Legal Secretaries within the Firm whenever necessary to meet Firm and client needs. Accurately enter attorney time into the timekeeping system to meet daily/weekly deadlines. Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies. Prepare and submit expense reports. The candidate should have an undergraduate degree. Must have 3 years of legal secretarial experience with proficiency in transactional terminology and procedures. Proficiency in Microsoft Office (Word, PowerPoint, Outlook, Excel), DocuSign, ChangePro and Adobe Acrobat and familiarity with a document management system, i.e. DocsOpen, iManage, Filesite, NetDocs is needed. Excellent written and verbal communication skills required. Strong organizational skills, interpersonal skills, poise with internal and external clients, creativity, and enthusiasm is essential. Should be personable, professional, detailed-oriented and a problem solver with a willingness to tackle a variety of tasks with a focus on teamwork and collegiality. Must be enthusiastic about performing and learning varied support tasks. The ability to work under pressure and meet strict deadlines is desired. The ability to work core business hours with flexibility for overtime is a must.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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