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Title : Legal Secretary

Location : Texas - Dallas
Refer to Job # VEXP730537

Legal Secretary The candidate prepares legal documents from written and oral drafts and dictation, including creating shell pleadings and discovery in a properly formatted document. Creates Table of Contents; Table of Authorities; and other formatting items such as, headers, footers, signature blocks, etc. Creates drafts and standard correspondence to courts, clerks, and opposing counsel, etc. as required. Files pleadings with U.S. District Court (Texas and nationally), and Texas State Courts (all districts) and is adept at learning local rules for said courts. Create Case Files and manage appropriately allowing attorneys to locate or pull items from those files efficiently. Prepare binders for items such as depositions, hearings and trial. Circulate file-stamped copies of filings as a matter of course and without attorney request. Receive clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationships. Screens incoming telephone calls and provides assistance, and/or records messages. Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specified delivery services, and follows up on timely delivery. Establishes and maintains attorney calendar and case deadline reminder systems with properly coordinating essential tasks that go along with calendared events (i.e., reserve conference room; making deposition arrangements). Scheduling meetings and lunches based on attorney calendar availability. Opening new files, requesting conflict of interest checks with file room records, and maintains all client and general files; conducts periodic review for possible scanning of older files; prepares files to be closed. Makes appointments and travel itineraries for attorneys. Processes bills; proofs billing sheets; reviews and edits bills. Works closely with administrative support staff (office services, word processing, accounting, IT). Ensures that attorney time is accurately input into CD Entry in a timely manner. Performs legal assistant duties, as required. Familiar with Texas District Court and Texas State Court filing guidelines, judges preferences and fees. Additional U.S. District Courts, a plus. Must have solid working knowledge, and a demonstrated high acumen in the operation of computer software applications, specifically Word XP, Outlook, iManage, Excel, PowerPoint, Nitro PDF, CD Entry, and other firm software as required.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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