Legal Secretary in Houston Heights, TX| LawFirmStaff

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Title : Legal Secretary

Location : Texas - Houston
Refer to Job # BEOR765021

This large firm has a long history of serving clients throughout the Southern United States. They have a diverse practice that includes virtually all areas of litigation and transactional law. Pro bono work by all attorneys is encouraged, and billable hours credit is given. Associates receive excellent training and feedback, as well as early responsibility and meaningful work.
Legal Secretary The candidate will support a group of attorneys. Will perform complex secretarial, administrative and substantive legal duties. Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible. Identify most efficient and effective manner to complete tasks. Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications. Prepare and coordinate e-filings, as well as filings in state courts if needed. Handle incoming and outgoing mail, faxes and scan documents. Ensure that documents are saved and filed into the appropriate workspaces/folders in FileSite and paper file. Maintain the daily calendar of each attorney including, scheduling appointments, meetings and travel arrangements. Maintain Outlook contacts for each attorney as appropriate. Open files, close files and assist with conflicts checks. Provide support to the attorneys with timesheets and regular billing matters. Request reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable. Maintain a good working rapport with clients which requires discretion and judgment. Regular and predictable attendance is an essential function of the job. The candidate should have a high school diploma or GED. An associate degree, business school certificate or related education is preferred. Significant prior experience may be substituted for a combination of the educational requirements. Should preferably have 2+ years of secretarial experience in a law firm environment. Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF is required. Knowledge of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines is needed. Working knowledge of legal practices, terminology, documents and court procedures is essential. Working knowledge of the firm's support tools is a must. Excellent typing, spelling, grammar, proofreading, transcription and general clerical skills are required. Expertise with available software and technology tools and understanding of secretarial and office procedures; equipment is needed.
 
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