Paralegal / Legal Assistant in Wichita, KS| LawFirmStaff

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Title : Paralegal / Legal Assistant

Location : Kansas - Wichita
Refer to Job # TXIT723330


Paralegal / Legal Assistant The candidate will provide excellent internal and external customer service in addition to providing legal assistance to attorneys utilizing current litigation support techniques, software and equipment. Will provide excellent internal and external customer service and legal assistance to attorneys in preparation for litigation. Demonstrates proficiency in use of personal computer, all relevant software, tools and applications and other common office and business equipment, including copy and fax machines, scanners, printers, binders, multi-line telephone systems, etc. Completes all data entry and case file management tasks including: set up and maintain client files, indices, labels, folders, binders, etc. with proficiency and accuracy; scanning, uploading and coding case related materials for incorporation into electronic case file using document management system (DMS). Maintains case team calendar by planning and scheduling conferences, teleconferences, depositions and scheduling case management deadlines and relevant reminders pertaining to attorney dockets. Organizes client conferences and attorney meetings and schedules couriers, court reporters, caterers, expert witnesses and other special functions and services. Book conference rooms for meetings, including audio visual services, and arrange for meal service, if required. Set up conference calls utilizing conferencing technology. Assist in drafting correspondence, pleadings, memos, charts, etc. Proofreads and reformats as requested with accuracy and attention to detail. Performs general clerical duties including, but not limited to: photocopying, faxing, scanning, mailing, printing and filing. Research, print and organize case materials, pleadings and correspondence from document management systems as needed by case teams. Demonstrates proficiency and skills necessary for indexing, binding, compiling, organizing, scanning, and uploading pleadings, correspondence, case materials, research materials, graphics and supplies in anticipation of hearings, depositions and trial. Coordinates preparation of reports, exhibits, charts, graphs and other courtroom visual aids and materials. Records and monitors court appearance dates, pleadings and filing requirements. Anticipates changes in litigation or transaction requirements. Represents attorney in a professional way by communicating and obtaining information from colleagues, co-counsel, opposing counsel, clients, courts, etc. Follows up on delegated assignments; knowing when to act and when to refer matters to attorney or case team. Responsible for providing occasional back-up support for receptionist. Responsible for tracking and entering time. Maintains client confidence by keeping client/attorney information confidential. Demonstrates diligence and commitment to meeting all deadlines and maintaining composure in high-stress or hectic scenarios. Maintains professional interaction with clients, attorneys and office colleagues. Exhibits commitment to teamwork by establishing and maintaining good working relationships with clients, attorneys and office colleagues. Demonstrates willingness to work with, assist or request assistance from other practice groups and staff members in accomplishing work assignments. Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. Maintains skill set with current software and applications by attending all mandatory training sessions. Enhances department and organization reputation by accepting ownership for accomplishing new and different requests, accepting responsibility for missteps and lost opportunities, and exploring opportunities to add value to position, team, office and firm. Demonstrates strong multi-tasking and time management skills, ability to successfully prioritize, consistency in personal commitment to seeking clarification, guidance and training when necessary and commitment to team work and collaboration. Performs other duties as assigned. The candidate must have 1-2 years of professional experience in an active legal environment supporting Criminal Defense litigation team by providing excellent customer service and legal assistance to attorneys utilizing current litigation support techniques, software and equipment. Must have experience in Criminal Defense. Equivalent education or paralegal certification will be considered in lieu of requisite experience. Must have H.S. Diploma and Paralegal Certificate or equivalent education/experience. Bachelor's Degree is preferred. On-site trial support experience is preferred. Must have strong customer/collaboration skills. Must have proficiency with common office equipment and applications including: Microsoft Word, Excel, Outlook, PowerPoint, Adobe Acrobat, OCR Software, Tabs3, PracticeMaster, Internet Explorer, Document Management Systems (DMS). Must have excellent oral and written communication, keen attention to detail, dependability, professionalism, strong client relationships (internal and external). Must be self-directed and have excellent organizational skills with the ability to prioritize and manage multiple tasks in a fast-paced environment. Must have typing skills at minimum of 60 w.p.m. & ability to use multi-line telephone system. Bilingual (English & Spanish) is preferred. Proficient at transcribing dictation is preferred. Proficient at legal research using Westlaw databases is preferred. Experience with office management, facilities management, accounts payable and/or accounts receivable a plus. Experience answering and successfully managing a multi-line phone system a plus.
 
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