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Title : Legal Secretary, Litigation

Location : California - San Francisco
Refer to Job # MIBR763370

This firm is very strong in most practice groups, and in our opinion is an excellent firm to work for. The firm has a long history, and has managed to draw some well-known political figures into its partnership ranks. The associates we have spoken with at this firm describe it as a good place to work and for the most part the associates working here believe that the partners are friendly and accessible. Additionally, the people who work at this firm are all fairly friendly; however, some associates we have spoken with have told us that there appears to be an air of formality to their friendliness. While the Firm does not always get high marks for diversity, much of that has changed in recent years. Additionally, this firm consistently ranks near the top for quality of life issues and the associates who work here all seem to be fairly enthusiastic about the quality of life of the firm. This firm compensates its associates very well, and there are few complaints about compensation issues. While the firm does have a flex time program, many of the associates we have spoken with do not appear that pleased with the program and believe it could use improvement. We should note that one thing that is notable about this firm is that it does appear very well positioned at most times because it is consistently able to generate work and keep its associates in most departments busy.
Legal Secretary, Litigation Duties: Complete complex litigation e-filings in state and federal courts. Prepare and submit documents to federal agencies. Creation of pleadings. Generate TOC and TOA. Manage attorneys calendar. Prepares complex legal documents and correspondence requiring knowledge of legal terminology and advanced formatting skills. Deposition scheduling. Working with accounting to resolve billing problems and assist with processing final billing statements and letters. Preparing client billings and maintain lawyers files containing statements and related billing data. Making travel arrangements, including air transportation, automobile rentals and hotel reservations. Preparing and submitting proper expense reports. Submitting accurately completed paperwork to various firm departments, including conflicts and new business intake. Preparing and maintaining client and office files and chronological daily letter and memo files utilizing the Firms electronic file management system. Accurate inputting of lawyer time into accounting system. Coordinate timekeepers calendar with own and reminding of various meetings, appointments, court dates, etc. Scheduling meetings, arranging for conference rooms and requesting conference room service for meals and beverages. Assisting as a backup replacement secretary for other timekeepers in the absence of their regularly assignment secretary as well as assisting other secretaries with overflow work. Answering and screening of routine telephone calls. Duplicating documents, papers and other materials needed or submitting large duplicating jobs to the Office Services Department with accurate duplicating order forms. Supports all lawyers nearby as needed. Opens new files and requests conflict checks. Processes billing for assignments who are designated billing lawyers. Prepares expense reports and check requests. Understands and facilitates timekeeper time entry system. Additional duties appropriate to the specific Department and lawyers to whom assigned. Additional duties as assigned by lawyers, patent agents, paralegal, or Office Administrator. Qualifications: High School Diploma required; Some college and/or PLS Certification desirable. 3+ years of related office experience that is directly related to the duties and responsibilities specified. nowledge of legal terminology and procedures. Ability to gather data, compile information and prepare reports. Strong organizational and records management skills. Ability to communicate effectively and with tact and diplomacy, both orally and in writing. Ability to maintain confidentiality of all information. Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community. Advanced computer and software application skills. Proficiency with Microsoft products, including Word, Outlook, Excel, and Power Point is required. Proficiency with FileSite document management is a plus. Proficiency with e-filing in federal and state courts is desired. Ability to proofread typed material for grammatical, typographical or spelling errors. Ability to organize and prioritize numerous tasks and complete them under time restraints. Must be able to work at a computer for considerable periods of time.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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