Legal Secretary (litigation) in Los Angeles, CA| LawFirmStaff

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Title : Legal Secretary (litigation)

Location : California - Los Angeles
Refer to Job # SUGJ836388


Legal Secretary (Litigation) The candidate will type and edit legal and other documents (including correspondence, memoranda, bills, timesheets and project work) from handwritten and typed materials. Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Proficiency in eFiling in State and Federal Courts and all court procedures. Ability to produce TOCs and TOAs manually & accurately. Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax. Partner with case teams on key court filings. Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Set up and maintain files. Coordinate conferences, meetings and appointments. Coordinate travel arrangements, securing air and ground transportation and hotel accommodations. Coordinate work as needed with office, firm and third-party service departments, including Document Services, IT, Office Services, Conference Services, and Finance. Provide secretarial assistance to visitors, summer associates and attorneys whose secretaries are absent. High School Diploma or equivalent required. 10 years of litigation secretarial experience supporting partner level attorneys required. Specialized secretarial degree, associate and/or bachelor's degree desirable. Ability to type at least 70 words per minute with accuracy required. Thorough knowledge of MS Office applications including Word 10 and Outlook, as well as Adobe Professional required. Thorough knowledge of the proper preparation of time records, expense reports, client bills and conflict-checking forms (if applicable to position) required. Excellent written and oral communication skills, including grammar, spelling and punctuation required. Proficiency with advanced telephone functions, including conference calling and voicemail required. Excellent telephone manner required. Familiarity with legal filing and record-keeping practices required. Strong organizational skills required. Ability to perform clerical tasks with a high degree of accuracy required. Proficiency on office equipment used on a regular basis including computers, printers, copy machines, facsimile machines, telephones and transcription machines required. Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion required. Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities required. Ability to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firm required.
 
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